IDC Vacancies
Travel Administrator
Closing date 20-Dec-2024
Job Description
To provide travel claim support for Financial Management (Travel) section, including but not limited to processing of travel claims, foreign currency advances, processing of invoices from suppliers.
Qualification and Experience
Qualification
- National Diploma in Finance/Accounting
Knowledge & Skills
- 2-5 years relevant working experience
- Minimum of 2 years experience in an accounting role
- Knowledge of SAP System
- Knowledge of MS 365
- Good understanding of the preparation of General Ledger Journals
- Knowledge of Accounts Payable & Receivables will be an added advantage
Roles and Responsibilities
Financial Perspective
- Process all incoming financial instruments (invoices and travel claims, credit card statements etc) and allocation thereof to the correct General Ledger and customer and staff vendor accounts.
- Process payment to suppliers and staff of approved claims and invoices to maintain the approved payment time frames.
- Process invoices of paid supplier invoices to Travel external customers
Internal Process
- The incumbent will prepare and review all payments made for travel expenses, whether to staff or suppliers, prior to authorisation by the responsible manager.
- The incumbent will provide, as and when requested source documentation for staff to complete their travel expense claims accurately.
- The incumbent will provide support to the business units in resolving SAP workflow issues, under supervision of the manager or senior travel officer
- The incumbent will follow formal processes and procedures established with regard to travel claim, invoice processing and work related matters.
Corporate Strategic Alignment
- Contributions to procedural review, innovation and work process changes in keeping with requirement of the unit will form a part of the duties of the incumbent.
Customer Focus
- The incumbent will notify the Manager of the requirements to prepare SAP access for travel roles for staff as and when required, for approval by the Business Coach and SBU Head.The incumbent will, within the allocated cost centres, prepare new staff vendor accounts to enable processing of travel expense claims from staff.
- The incumbent will from time to time, together with the Manager : Travel, meet with suppliers and their support staff to maintain good business relationships with them.
Learning & Growth
- The incumbent will be expected to attend relevant training associated with the supervisory work associated with this position, managing supplier and customer expectations, service delivery and work planning training this role, Managing suppliers and customer expectations, service delivery and work planning training
Job Requirements
Customer centric oriented
Ability to work in a team
Good communication skills (verbal and written)
Good interpersonal relations
Good report writing skills
Ability to analyse numerical data
Problem solving skills
Planning and organizing
Strong sense of urgency and deadline driven
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Payroll Administrator
Closing date13-Dec-2024
Synopsis
Two main duties: (i) To monitor Strategic Implementation Partner (“SIPs”) payroll submissions and ensure that timesheets are timeously and accurately converted to net pay accordingly and ensuring that SIP payroll is complete in all aspects. (ii) Monitor the SIPs monthly, quarterly and bi-annual programme compliance / reporting.
Job Description
MAIN DUTIES AND RESPONSIBILITIES
Monitoring/vetting of payroll information submitted by the SIPs to ensure it is valid, approved and accurate
Perform analysis on SIP payroll data to identify any anomalies and track compliance to agreed pay rates and employee level split
Compare actual wage and non-wage costs to budget and identify reasons for variances
Checking UIF, COIDA provisions for reasonability and ensure payment on the part of SIPs to relevant statutory bodies
Engage SIP’s regularly on variances, forecasts and statutory compliance
Analyse exception reports timeously and follow up on unsuccessful wage payments to ensure timeous completion
Analyse recipient movements (Onboards, offboards, transfers)
Monitor SIPs monthly progress reports against budgetary spend
Monitor SIPs monthly progress reports against programme outputs
Maintaining confidentiality at all times
Qualification and Experience
QUALIFICATIONS: (Formal qualifications)
Post Matric qualification – Diploma
KNOWLEDGE AND EXPERIENCE
2 – 5 years related payroll administration experience
Performing reconciliations
General payroll administration, queries and filing
MS Word; PowerPoint; Excel; Outlook
Project Administration will be an added advantage
Job Requirements
TECHNICAL/FUNCTIONAL COMPETENCIES
Ability to cope under pressure
Planning and organizing skills
Attention to detail
Ability to work with numerical data
Report writing skills
Ability to liaise and engage with both internal and external clients
BEHAVIOURAL COMPETENCIES
Good ethics, integrity and high level of professionalism
Confidentiality because of the nature of the work
Communication skills (both written and verbal)
Ability to work as part of a team
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