Woolworth – Admin Store

Our values are the heart and soul of Woolworths, and together they guide the decisions we make, the things we do, and the way we behave towards each other, our customers and our suppliers. WHY? IT’S SIMPLE: WE WANT TO MAKE A DIFFERENCE.


RECRUITER : Woolworths (Pty) Ltd

REF: CRG/RD/CRG Store Admin Departmental Manager/Cape Town/190820


RECRUITER: Woolworths (Pty) Ltd
UPDATED ON: 2020-08-31 00:00:00
START DATE: 2020-08-19
END DATE: 2020-09-02
AA/EE: Not Applicable
CONTRACT: Permanent
OFFER: Market related
To provide a specialised financial management and administration service by partnering and influencing store management in order to facilitate a risk free and profitable environment.

Qualifications and Technical knowledge and skills:Business degree / diploma or NQF 5 level would be advantageous

3-5 years financial, admin, auditing experience at management level in a commercial environment

High level understanding of Retail legislative framework (COIDA)Financial acumen

Sound administrative skills

Behavioural competencies Essential

Stress Tolerance

Planning and Organising

Detail Orientation

Customer Service

Decision Making

Numeracy and Literacy
Analytical Thinking
People Management
Other Be available and flexible to work different shifts across the store

Manage and analyse costs
Implement stores operating plan within budget parameters and sustain during the financial year
Drive profitability and productivity in line with set targets.Manage store expense budgets through daily weekly and monthly processes.Perform reconciliations to prevent financial loss (e.g. system errors, vouchers reconciliations).

Measure and analyse financial performance (e.g. Stores Scorecard) to influence decision-making.Escalate exceptions on expense accounts and resolve where possible.Manage and plan Financial Administration processes   

Ensure that all relevant finance reports are printed, scrutinised, actioned and retained (filed).Manage all recon assist and diagnostic reports to ensure complete cash reconciliation

Ensure cash control through timeous recording of cash transactions to minimise loss and provide accurate information delivery.Coordinate and communicate incoming TDC’s within specified timelines. Manage and plan HR Administration processes

Manage Schedule for Service (S4S) processes and drive compliance in line with legislation  Manage and control HR admin, records, retention and data integrity.Manage payroll administration
Ensure completion and submission of HR reports weekly and monthly. Coordinate the ordering and issuing of name badges, and capturing and controlling the allocation of uniform. Minimise risk through process compliance

Provide input into the Stores operating plan
Ensure compliance in internal controls through effective self –assessment to minimise risk and deliver operational excellence.Constantly seek opportunities and provide feedback to continuously improve and simplify policies, processes and procedures Identify risk through analysing and reporting (S4S, HR, and cash management finance and customer service) to ensure audit compliance. Manage shrinkage and implement key in-store processes

Communicate, train, implement and sustain relevant policies, processes and procedures within the store to deliver the required outcomes.Ensure effective implementation through red flag processes – formulate action plans, implement and follow up ( self-assessment of all compliance processes)Identify and manage all shrinkage hotspots within the store

Effectively manage and implement all processes and procedures aimed at minimising shrinkage.Ensure compliance to Consumer protection act.      Adhere to store processes

Comply with the Occupational Health and Safety Act (OHASA) and legal requirements (including hygiene audits)Ensure the relevant documents are completed and retained in line with legal requirements (COIDA).Ensure compliance to internal controls (e.g. access and keys)Assist with commercial and operational duties (e.g. weekends, days off and power hour)Communicate and train employees and contractors on store operational policies  Manage in-store operations and logistics processes

Manage contractors and service level agreements for the store.Manage and implement loss and control measures.Manage end-to-end logistic processes (including truck turn around times, receiving, stockroom processes, dispatching) and the stock information management system to improve operational effectiveness.Keep the Store Manager updated regarding the stores operational issues.Lead, develop and retain staff

Develop, recruit, retain and lead a competent and motivated store team.Conduct performance and development discussions (IPM process) with the administration team.Inform Store Mgt on miscellaneous staff events e.g. long service awards etc.Ensure consistent engagement with the team

Register or Login to apply for this vacancy: https://careers.woolworths.co.za/index.php?s=advert_view&g=3910&x=5227016&i=4886&pop=1

Woolworths is an equal employment opportunity company that is committed to inclusion and diversity.