Personal Assistant to the CEO at Film and Publication Board (FPB)
Personal Assistant to the CEO
Programme: Programme 1: Administration
Type: Linked to the Term of the CEO (Ending 31 January 2031)
Reference: (M003)
Patterson
Grade:
C3
Remuneration: R621,278.00 CTC Per annum
Requirements: • Bachelor’s degree in business administration or a relevant equivalent qualification
- 3 years relevant experience in Governance, Compliance, and Executive support duties
- Discretion & Confidentiality: Absolute trustworthiness with sensitive information.
- Organisational Skills: Exceptional ability to multitask, prioritize, and manage complex schedules.
- Communication: Excellent written and verbal skills to represent the CEO effectively.
- Proactivity: Taking initiative and anticipating needs.
- Technical Proficiency: Advanced skills in MS Office Suite and other relevant software
Competencies: • Business Acumen
- Customer/ Stakeholder Commitment
- Drive for Results
- Collaboration
- Impact and Influence
- Self-Awareness and Insight
Duties: • The successful candidate will report to the CEO of the FPB, and their responsibilities will include:
- Acting as the first point of contact, handling calls, filtering correspondence, and drafting high-level
communications. - Compile a wide variety of administrative tasks for the CEO, including managing an extremely active
calendar for appointments. - Collaborate with other teams to facilitate smooth communication and workflow in the CEO’s office.
- Handling confidential documents on behalf of the CEO.
- Organizing complex itineraries, accommodation, and transportation.
- Arrange EXCO and Joint MANCO meetings.
- Provide the Agenda, Matters arising, and previous Minutes ahead of the scheduled meetings.
- Coordinates and consolidates monthly and quarterly reporting to Council and Ministry.
- Maintain and monitor a dynamic action list, ensuring timely follow-up on tasks delegated by the CEO
- Ensure that all direct reports of the CEO have signed performance agreements in place.
- Plan, coordinate, and ensure the CEO’s schedule is followed and respected.
- Communicate directly and on behalf of the CEO with Council members on matters related to the CEO’s
initiatives and activities. - Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO.
- Provide a bridge for smooth communication between the CEO’s Office and internal employees,
demonstrating trust and support with Executive Management. - Assist Council with the information needed.
- Screen and prioritize incoming communications, including emails, phone calls, and correspondence,
ensuring prompt and accurate responses. - Maintain discretion and confidentiality in relationships with Council and Executive Management.
- Ensure that the CEO’s bio is kept updated and respond to requests for materials regarding the Council
and the Organization in general. - Assist the CEO with ad hoc tasks.
- Follow up on contacts made by the CEO and support the cultivation of ongoing relationships.
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Closing Date: Sunday, 22 March 2026 at 17h00
Persons interested in applying for the above positions are requested to download the application form from website. To apply submit a completed Application Form, comprehensive CV and certified copies of qualifications and ID to Thapelo Baloyi/Steven Mahlangu at recruitment@fpb.org.za.
Please enter the position applied for in the email subject line.
Applicants are informed that, if no notification of appointment / response is received within six (6) weeks of the closing date, they must accept that this application was unsuccessful. By submitting your application for a position at the FPB, you hereby consent to the following risk checks should your application be shortlisted. • Credit record • CV validation and • Employment record verification, • Criminal check, and • Identity validation.
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