OFFICE OF THE CHIEF JUSTICE: ADMINISTRATION CLERK

OFFICE OF THE CHIEF JUSTICE

The Office of the Chief Justice is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act55) of 1998) and the relevant Human Resources policies of the Department will be taken into consideration and preference will be given to Women, Persons with Disabilities and youth.

APPLICATIONS: Eastern Cape Division of the High Court: Gqeberha/Bisho: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Postal
Address: Private Bag x 13012, Cambridge 5206, East London. Applications can also be hand
delivered to 59 Western Avenue, Sanlam Park Building, 2nd Floor, Vincent 5242, East London

CLOSING DATE : 18 October 2024

NOTE : All applications must be submitted on a New Z83 form, which can be downloaded on internet at
www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public
Service Department and should be accompanied by a recent comprehensive CV only;
contactable referees (telephone numbers and email addresses must be indicated). Please send
your documents in a PDF and put them in one folder. Only shortlisted candidates will be required
to submit certified copies of qualifications and other related documents on or before the day of
the interview following communication from Human Resources. Each application form must be
fully completed, duly signed and initialed on both pages by the applicant. The application must
indicate the correct job title, the office where the position is advertised and the reference number
as stated in the advert.

Failure by the applicant to fully complete, sign and initial the application
form will lead to disqualification of the application during the selection process. Applications on
the old Z83 will unfortunately not be considered. Should you be in a possession of a foreign
qualification, it must be accompanied by an evaluation certificate from the South African
Qualification Authority (SAQA). Dual citizenship holders must provide the Police Clearance
certificate from the country of origin (when shortlisted all non – SA Citizens will be required to
submit a copy of proof of South African permanent residence). Applications that do not comply
with the above-mentioned requirements will not be considered. Suitable candidates will be
subjected to a personnel suitability check (criminal record, financial checks, qualification
verification, citizenship checks, reference checks and employment verification). Correspondence
will be limited to short-listed candidates only. If you have not been contacted within three (3)
months after the closing date of this advertisement, please accept that your application was
unsuccessful.

The Department reserves the right not to make any appointment(s) to the
advertised post(s). Applicants who do not comply with the above-mentioned requirements, as
well as applications received late, will not be considered. Failure to submit all the requested
documents will result in the application not being considered during the selection process. All
shortlisted candidates for Senior Management Service (SMS) posts will be subjected to a
technical competency exercise that intends to test relevant technical elements of the job, the
logistics of which will be communicated by the Department. Following the interview and technical
exercise, the selection committee will recommend candidates to attend generic managerial
competencies using the mandated Department of Public Service and Administration (DPSA) SMS
competency assessment tools. Applicants could be required to provide consent for access to
their social media accounts.

One of the minimum entry requirements to the Senior Management
Service is the Nyukela Public Service SMS Pre-entry Programme (certificate) which is an online
course, endorsed by the National School of Government (NSG). For more details on the pre-entry
course visit: https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme. The
successful candidate will be required to complete such prior to appointment. All successful
candidates will be expected to enter into an employment contract and a performance agreement
within 3 months of appointment, as well as be required to undergo a security clearance three (3)
months after appointment.

The Office the Chief Justice complies with the provisions of the
Protection of Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal
information provided to us for the purpose of recruitment only and more specifically for the
purpose of the position/vacancy you have applied for. In the event that your application was
unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit
purposes as required by policies. All the information requested now or during the process is
required for recruitment purposes. Failure to provide requested information will render your
application null and void. The Office of the Chief Justice will safeguard the security and
confidentiality of all information you shared during the recruitment process.

OTHER POSTS

POST 36/21 : ADMINISTRATION CLERK: DCRS REF NO: 2024/161/OCJ
SALARY : R216 417 – R254 928 per annum (Level 05). The successful candidate will be required to sign a
performance agreement.
CENTRE : Eastern Cape Division of The High Court: Gqeberha

REQUIREMENTS : Matric certificate equivalent qualification. Skills and Competencies: Computer literacy (MS Office), Good communication skills (written and verbal), Good administration and organizational
skills, Customer service skills and ability to work under pressure, Good interpersonal and public
relation skills. All shortlisted candidates shall undertake a pre-entry practical exercise as part of
the assessment method to determine the candidate’s suitability based on the post’s technical and
generic requirements.

DUTIES : Operate the recording machine and recording of court proceedings ensure integrity of such
documents. Preparing and setting up the recording machine and make sure that the recording
machine and microphones is functioning properly. Report all malfunctions on the machine. Make
sure the recording is on before court starts. Make sure all voices are audible. Exporting cases.
Downloading proceedings on RW-CD. Keep record of all the requests made for transcription and
record time spent in court per case. Document scanning and data capturing. Provide any other
administrative support as required by the Judiciary, Court Manager and/or supervisor.

ENQUIRIES : Technical Enquiries: Ms P Boya-Nyhiba Tel No: (041) 502 6626
HR Enquiries: Mr S Mponzo Tel No: (043) 726 5217
APPLICATIONS : Applications can sent via email at Recruitment07@judiciary.org.za
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals