DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT: DEEDS REGISTRATION CLERK

DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT

CLOSING DATE : 14 July 2023 at 16:00

NOTE : The application must include only a completed and signed new Z83 Form,
obtainable from any Public Service Department or on the Department of Public
Service and Administration (DPSA) website link:
https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae.
Certified copies of Identity Document, Grade 12 Certificate and the highest
required qualifications as well as a driver’s licence where necessary, will only
be submitted by shortlisted candidates to Human Resources on or before the
day of the interview date. Failure to do so will result in your application being
disqualified. Foreign qualifications must be accompanied by an evaluation
report issued by the South African Qualifications Authority (SAQA).

It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA
and to provide proof of such evaluation report (only when shortlisted). The
requirements for appointment at the Senior Management Service (SMS) level
include the successful completion of the Senior Management Pre-entry
Programme as endorsed by the National School of Government (NSG). Prior
to appointment, a candidate would be required to complete the Nyukela
Programme: Pre-entry Certificate to SMS as endorsed by DPSA which is an
online course, endorsed by the NSG. The course is available at the NSG under
the name Certificate for entry into the SMS and the full details can be sourced
by the following link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/.

No appointment will take place without the successful completion
of the pre-entry certificate and submission of proof thereof. All shortlisted
candidates will be subjected to a technical exercise that intends to test relevant
technical elements of the job, the logistics of which will be communicated by
the Department. Following the interview and technical exercise, the selection
committee will recommend candidates to attend a generic managerial
competency assessment in compliance with the DPSA Directive on the
Implementation of Competency Based Assessments. The competency
assessment will be testing generic managerial competencies using the
mandated DPSA SMS competency assessment tools. Applications: Please
ensure that you submit your application before the closing date as no late
applications will be considered. If you apply for more than 1 post, please submit
separate applications for each post that you apply for. Due to the large number
of applications we envisage to receive, applications will not be acknowledged.

Should you not be contacted within 3 months of the closing date of the
advertisement, please consider your application to be unsuccessful. Should,
during any stage of the recruitment process, a moratorium be placed on the
filling of posts or the Department is affected by any process such as, but not
limited to, restructuring or reorganisation of posts, the Department reserves the
right to cancel the recruitment process and re-advertise the post at any time in
the future. Important: DALRRD is an equal opportunity and affirmative action
employer. It is our intention to promote representivity in DALRRD through the
filling of posts.

The Department reserves the right not to fill a position.
Shortlisted candidates will be required to be available for assessments and
interviews at a date and time as determined by the Department. All shortlisted
candidates will be subjected to Personnel Suitability Checks. The successful
candidate will be subjected to undergo security vetting. DALRRD will conduct
reference checks which may include social media profiles of the shortlisted
candidates. Applicants must declare any pending criminal, disciplinary or any
other allegations or investigations against them. Should this be uncovered
during / after the interview took place, the application will not be considered
and in the unlikely event that the person has been appointed such appointment
will be terminated.

The successful candidate will be appointed subject to
positive results of the security clearance process. The successful candidate
will be required to enter into an employment contract and sign a performance
agreement with the Department. All applicants are required to declare any
conflict or perceived conflict of interest, to disclose memberships of Boards and
directorships that they may be associated with.

MANAGEMENT ECHELON

POST 22/26 : DEEDS REGISTRATION CLERK (REFERENCE: 3/2/1/2023/440)
Office Of the Registrar Of Deeds
SALARY : R147 036 per annum (Level 3)
CENTRE : Mpumalanga (Mbombela)

REQUIREMENTS : Applicants must be in possession of a Grade 10 Certificate. No experience
required. Ability to identify, classify and record a large variety of official
documents. Knowledge of records management. Computer literacy. Filling
skills. Archiving skills. Communication skills (verbal and written). Good
interpersonal skills. Liaison skills. Time management and Client relations.

DUTIES : Archive deeds documents, Sort deeds, documents, interdicts, plans, diagrams
and gazette, Bind deeds, documents, interdicts, plans, diagrams and gazette,
Number volumes, Report faulty equipment, Convey deeds, documents, office
supplies, furniture and equipment, Collect and deliver deeds, documents and
post between various sections and other institutions, Move furniture/office
supplies and equipment, Maintain volumes, micro rolls and all other
documents, Draw, deliver and file volumes/files/micro rolls, Provide feedback
to requester if unobtainable, Search for unobtainable volumes, micro rolls and
documents and report, Check for missing numbers and report, Repair wornout and damaged volumes, Maintain the strong rooms, Collect and return
strong room keys, Open and lock strong rooms/shutters, Report unauthorized
access to supervisor.

ENQUIRIES : Ms. T Makama Tel: (013) 756 4000
APPLICATIONS : Please ensure that you send your application to Private Bag 11239 Mbombela
1200 or Hand deliver it to the Office of the Registrar of Deeds: Mpumalanga at
25 Bell Street Mbombela 1200.

NOTE : African, Coloured, Indian and White Males and Coloured, Indian and White
Females and Persons with disabilities are encouraged to apply.

DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT: DEEDS REGISTRATION CLERK