SECRETARY

DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT
CLOSING DATE : 10 June 2022 at 16:00

NOTE : DALRRD requests applicants to apply by submitting applications on the most
recent Z83 form obtainable from any Public Service Department or on the
DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a
comprehensive CV (with detailed previous experience). Failure to do so will
result in your application being disqualify. Only shortlisted candidates will be
required to submit certified copies of qualifications and other related
documents on or before the day of the interview following communication from
Human Resources. Foreign qualifications must be accompanied by an
evaluation report issued by SAQA. It is the applicant’s responsibility to have all
foreign qualifications evaluated by SAQA and to provide proof of such
evaluation. Applications: Please ensure that you submit your application before
the closing date as no late applications will be considered. If you apply for more
than 1 post, submit separate applications for each post that you apply for. Due
to the large number of applications we envisage to receive, applications will not
be acknowledged. Should you not be contacted within 3 months of the closing
date of the advertisement, please consider your application to be unsuccessful.
Important: DALRRD is an equal opportunity and affirmative action employer. It
is our intention to promote representivity in DALRRD through the filling of posts.
The Department reserves the right not to fill a position. Shortlisted candidates
will be required to be available for assessments and interviews at a date and
time as determined by the Department. All shortlisted candidates will be
subjected to personnel suitability checks. The successful candidate will be
subjected to undergo security vetting. DALRRD will conduct reference checks
which may include social media profiles of the shortlisted candidates.
Applicants must declare any pending criminal, disciplinary or any other
allegations or investigations against them. Should this be uncovered during /
after the interview took place, the application will not be considered and in the
unlikely event that the person has been appointed such appointment will be
terminated. The successful candidate will be appointed subject to positive
results of the security clearance process. The successful candidate will be
required to enter into an employment contract and sign a performance
agreement with the Department.
OTHER POSTS

POST 19/24 : SECRETARY REF NO: 3/2/1/2022/243
SALARY : R176 310 per annum (Level 05)
CENTRE : Office of the Chief Registrar of Deeds (Pretoria)

REQUIREMENTS : Grade 12 Certificate. Relevant experience in a secretarial environment. Job
related knowledge: Advanced computer literacy (Microsoft Word, Excel,
PowerPoint, etc). Job related skills: Good telephone etiquette. Sound
organisational skills, Good people skills, Computer literacy. Language skills
and ability to communicate well with people at different levels and from different
backgrounds. Basic written communication skills. Good grooming and
presentation. Ability to work under pressure. Willingness to work irregular
hours. High level of reliability. Ability to act with tact and discretion. High level
of confidentiality.

DUTIES : Provide a secretarial / receptionist support services to the Director. Receive
telephonic calls and refer them to the relevant role players if not meant for the
Director. Record appointments and events on the diary. Type documents for
the Director and other staff within the unit. Operate office equipments e.g. fax
machines, scanners and photocopiers. Provide a clerical support services to
the Director. Liaise with travel agencies to make travel arrangements for the
Director. Check the arrangements when relevant documents are received.
Arrange meetings and events for the Director and other staff in the unit. Identify
venues, invite role players, organise refreshments and set up schedules for
meetings and events. Process the travel and subsistence claims for the
Director. Process all invoices that emanates from the activities of the work of
the Director. Record basic minutes of the meetings of the Director where
required. Draft routine correspondences and reports. Do filing of documents for
the Director. Administer matters like leave registers and telephonic accounts
for the Director. Receive, record and distribute all incoming and outgoing
documents. Handle the procurement of standard items like stationary,
refreshments etc. Collect all relevant documents to enable the Director to
prepare for meetings. Remain up to date with regard to prescripts / policies and
procedures applicable to his / her work environment to ensure efficient and
effective support to the Director. Study the relevant Public Service and the
Departmental prescripts / policies and other documents to ensure that the
application thereof is understood properly. Remain abreast with the procedures
and processes that apply in the office of the Director. Maintain an electronic
document tracking system. Capture and update register (requests, action list).
Distribute the documents to relevant officials. Monitor compliance in terms of
time frame determined by the Director by sending reminders. Inform the
Director of delays or non-compliance to due dates.

ENQUIRIES : Ms L Gama Tel No: (012) 338 7229 or Ms P Hlatshwayo Tel No: (012) 338
7376
APPLICATIONS : Please ensure that you send your application to Private Bag x918, Pretoria,
0001 or Hand deliver it to the Office of the Chief Registrar of Deeds at Cnr
Bosman and Pretorius, Pretoria, 0001 before the closing date as no late
applications will be considered.

NOTE : African, Coloured, Indian males, Coloured, Indian and White Females and
Persons with disabilities are encouraged to apply. Applications and supporting
documents sent to us that are not specified in the advertisement for the post
that you are applying for will not be accepted. Failure to do this will result in the
application being disqualified