Project Administrator at FIC

Project Administrator at FIC

Project Administrator – (543)

Job Title

Project Administrator

Organizational Unit

Financial Intelligence Centre -> Corporate Services -> Programme Management Office

Job Type

Permanent

Education

National Diploma / Higher Diploma

Career Level

Semi-skilled

Location

Pretoria – Centurion, GP 0157 ZA (Primary)

Travel

0 – 10%

Desired Race

African, Coloured

Desired Gender

Male

Closing Date

10/6/2026

Job Description

JOB PURPOSE  
Provide general programme and /or project administration support to the programme(s) and /or project manager(s) and project team(s).

• Provide administrative services across all programme/project activities, including meeting coordination and administration; Steerco meeting support; minute-taking for all project 
meetings; follow-up on outstanding project action items; status reporting; customisation of project templates for PMO use; auditing of project documents in the repository; and 
administration of the project repository. 
• Develop, document, and update procedures for managing, tracking, and reporting on programmes and projects. 
• Load project documents on SigniFlow to obtain the relevant signatures. 
• Monitor documents in SigniFlow and follow up on any that are delayed. 
• Ensure that the correct stakeholders are invited to meetings. 
• File all signed project documents in the project repository. 
• Audit project files against the FIC’s Project Management Procedure and PMO document filing procedure. 
• Implement best practices for the administration of programmes and projects. 
• When capturing minutes, capture project risks, issues, and action items. 
•  Prepare for and assist with the onboarding of new resources in the PMO. 
• Provide administrative support to the programme/project manager. 
• Assist by standing in for other Project Administrators when they are unavailable due to leave or other reasons. 
• Support the purchase requisition process by providing the required supporting documents. 
• Perform reconciliation against purchase orders and payment milestones based on received invoices and follow up on payments.

EDUCATION, SKILLS AND EXPERIENCE 
• An Office management diploma or diploma or certificate in project management (NQF 6 qualification). 
• Minimum 3 years’ proven experience in project administration. 
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) 
• Microsoft Project and SharePoint will be an added advantage. 
• Understanding of project management methodologies, project lifecycle management, knowledge of project governance and reporting

Apply now