Human Resources Administrator at Higher Health

Human Resources Administrator

Job Information

• Job TypeFixed-Term Contract
• Industry: Human Resources
• Work Experience: 3 years
• City: Centurion
• Province: Gauteng
• Country: South Africa

Job Description

The Human Resources Administrator provides administrative, operational, and coordination support to the HR function, ensuring accurate record-keeping, efficient HR processes, and compliance with organisational policies and procedures.

The successful candidate will support day-to-day people management functions and assist with HR service delivery across the employee lifecycle, with a strong focus on system administration, data integrity, and process coordination.

Key Responsibilities:

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Recruitment & Selection Administration

• Administer and maintain the Applicant Tracking System (ATS)
• Upload and manage job requisitions, adverts, and candidate information
• Monitor recruitment workflows and candidate progression
• Schedule interviews and coordinate communication with candidates and panel members
• Ensure candidate documentation is complete and correctly stored
• Generate recruitment reports such as vacancy status and time-to-fill reports
• Provide ATS support to line managers and users
• Manage applicant queries and correspondence through ATS and email
• Support onboarding administration linked to recruitment activities

Employee Records & HR Administration

• Maintain accurate employee records and HR documentation
• Process employee lifecycle changes including appointments, transfers, promotions, and terminations
• Prepare HR documentation such as contracts and confirmation letters
• Maintain leave records and support leave administration
• Coordinate onboarding and exit processes
• Respond to general HR administrative queries

Payroll & Benefits Support

• Collect and verify payroll input data
• Coordinate timesheet submissions and follow up on outstanding information
• Assist with payroll-related queries
• Support administration of employee benefits including medical aid and provident fund
• Ensure alignment between HR records and payroll information

Employee Relations Administration

• Maintain disciplinary, grievance, and employee relations records
• Prepare documentation for hearings and consultations
• Schedule employee relations meetings and hearings
• Maintain confidentiality of all employee relations information

Performance Management Support

• Coordinate performance management administration
• Track submission of performance agreements and reviews
• Maintain performance management records
• Send reminders regarding key performance deadlines
• Assist with performance-related reporting

Training & Development Administration

• Coordinate training logistics and schedules
• Maintain training attendance registers and records
• Capture training information for reporting purposes
• Support Workplace Skills Plan (WSP) and ATR submissions
• Track employee participation in training initiatives

HR Reporting & Data Management

• Maintain accurate HR data and records
• Generate HR reports including headcount, leave, turnover, and recruitment reports
• Maintain HR dashboards and trackers
• Support HR audits and data validation processes

HR Compliance & Governance

• Ensure HR documentation complies with policies and legislation
• Maintain compliance checklists and audit-ready records
• Support internal and external audits
• Track expiry dates for contracts and related documentation
• Ensure confidentiality and secure handling of HR information
• Escalate risks and non-compliance issues where necessary

Minimum Requirements

Qualifications

• National Diploma or Degree in Human Resources Management, Industrial Psychology, or related field
  

Advantageous

• Exposure to payroll processes
• Experience supporting system-based HR environments
• Registration with a recognised HR professional body
• Valid South African driver’s licence and willingness to travel

Requirements

• High level of confidentiality and integrity
• Strong administrative and organisational skills
• Attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to meet deadlines and manage multiple tasks
• Ability to work under pressure
• Strong systems orientation and data management capability
• Willingness to learn and adapt to technology-driven processes
• Problem-solving ability and initiative
• Goal-oriented mindset

Apply now