Office Administrator – The Local Choice (Delmas)

Dis-Chem Pharmacies Limited

Delmas, Mpumalanga

Permanent

Closing Date 20 July 2023

Job Details

Division

The Local Choice

Minimum experience

Entry Level

Company primary industry

Retail

Job functional area

Administrative

Job Description

The Local Choice Head Office has an opportunity available for an Office Administrator to join their team in Delmas. The main purpose of this role will be to ensure the smooth and efficient operation of the TLC General Manager’s office. To handle a wide range of administrative and managerial tasks, enabling the TLC General Manager to focus on strategic decision-making and overall business growth.

Minimum Requirements…

Essential:

• Grade 12 / Matric with Accounting and Mathematics

Advantage:

• Office Administration Certificate

Job Specification…

• Manage the TLC General Manager calendar, schedule appointments, and coordinate meetings, both internally and externally.
• Prioritize and manage the TLC General Manager emails, correspondence, and other communications, ensuring timely responses and follow-ups.
• Prepare presentations, reports, and other business documents as required.
• Conduct research and gather information to assist the TLC General Manager in making informed decisions.
• Maintain an organized filing system for documents, reports, and records, ensuring easy accessibility.
• Handle travel arrangements, including flight bookings, hotel accommodations, and itinerary planning.
• Prepare expense reports and reconcile credit card statements on behalf of the TLC General Manager.
• Assist with organizing company events, conferences, and off-site meetings.
• Handle confidential documents and discussions with utmost professionalism and discretion
• Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and confidentiality.
• Facilitate effective communication between the TLC General Manager and various departments, employees, and external partners.
• Screen incoming calls and messages, redirecting or responding to them appropriately.
• Maintain strict confidentiality regarding sensitive company and personal information.

Competencies

Essential:

• Computer Skills – Excel, PowerPoint, Outlook
• Strong verbal and written communication skills, including the ability to draft professional correspondence.
• Knowledge or experience in the retail/ pharmacy industry.
• Professional and friendly demeanour with exceptional interpersonal skills.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively
• Ability to work independently and proactively

Special conditions of employment:

• South African citizen
• MIE, clear criminal and credit
• Reliable transport and/or own reliable transport

Remuneration and benefits:

• Market related salary
• Medical aid
• Provident fund
• Staff account

ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN`T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.

Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem’s approved Employment Equity Plan and targets will be considered as part of the recruitment process aligned to Dis-Chem’s Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.

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