NATIONAL TREASURY- ADMIN OFFICER

NATIONAL TREASURY- ADMIN OFFICER

NATIONAL TREASURY
The National Treasury is an equal opportunity employer and encourages applications from persons living
with disabilities. It is the department’s intention to promote representivity through filling these posts in
line with the department’s approved Employment Equity Plan. Our buildings are accessible to persons
living with disabilities.

APPLICATIONS : To apply visit: https://erecruitment.treasury.gov.za/eRecruitment
CLOSING DATE : 03 November 2025 at 12:00 pm (Midday)

NOTE : Effective from 7 April 2021, the National Treasury now utilises an e-Recruitment
System which means all applicants must login/register to apply for positions,
we only accept hand delivered/posted applications should an applicant prove
that he/she tried to apply via e-Recruitment with no success and the National
Treasury ICT unit was unable to assist. The applicant’s profile on the eRecruitment is equivalent to the newly approved Z83, and it is the responsibility
of applicants to ensure their profiles are fully completed or their applications
will not be considered, as per the DPSA Practice Note. Certain documentation
will still be required to be uploaded on the system such as copies of all
qualifications including National Senior Certificate/Matric certificate, ID, etc.,
however these documents need not be certified at point of application, however
certification will be required prior to attending the interview.

Please note: All
shortlisted candidates will be subjected to two assessments. The first
assessment will be a technical exercise that intends to test relevant technical
elements of the job, while the second assessment will be an integrity (ethical
conduct) assessment, the logistics of which will be communicated by the
Department. It should be noted that the National Treasury does not support the
use of Artificial Intelligence (AI) in any of its recruitment and selection
processes and will disqualify an application if it picks up the use of AI when
completing assessments without acknowledging the source of information.
Successful completion of the Nyukela Public Service SMS Pre-entry
Programme as endorsed by the National School of Government, available as
an online course on https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/, prior to finalisation of appointment, is a requirement for all SMS
positions. For SMS positions certain candidates may be required to undergo
additional Psychometric Assessments.

All qualifications, criminal and SA
citizenship checks will be conducted on all short-listed candidates and, where
applicable, additional checks will be conducted in line with the new DPSA
Directive effective 01 April 2024. By submitting your application, it also means
you consent to the National Treasury processing your information for Human
Resources Management purposes. It is the applicant’s responsibility to have
all their foreign qualifications (this includes O and A level certificates) evaluated
by the South African Qualifications Authority (SAQA), at your own expense.
Upon appointment, successful candidates will be required to sign a
Performance Agreement within 3 months from date of appointment and for
candidates whose appointment exceeds 12 calendar months will be appointed
on probation for the period of twelve (12) calendar months excluding leave
taken as prescribed by Public Service Regulation 68.

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The status of your
application will be visible on the e-Recruitment system. However, if you have
not received feedback from the National Treasury within 3 months of the
closing date, please regard your application as unsuccessful. NOTE: The
National Treasury reserves the right not to fill the below-mentioned posts,
withdraw or to put on hold a position and/or to re-advertise a post. All queries
must be submitted via email addressed to the Human Resources Recruitment
Support Team on Recruitment.Enquiries@treasury.gov.za The National
Treasury is compliant with the requirements of POPIA.

MANAGEMENT ECHELON

POST 38/115 : ADMIN OFFICER: RECORDS AND INFORMATION MANAGEMENT REF NO: S052/2025
Division: Corporate Services (CS)
Purpose: To render an effective, efficient record administration within the
National Treasury; assist in managing the central registry/s and provide
administrative support to the PAIA Helpdesk.

SALARY : R325 101 per annum, (Excl. benefits)
CENTRE : Pretoria

REQUIREMENTS : A minimum Grade 12 is required coupled with an Office Administration Diploma
(equivalent to NQF level 4 or 5) as advantageous. A minimum of 2 years’
experience obtained in the registry administration environment, Knowledge of
file storage, retrieval and archiving. Exposure to the working operation of the
National Archiving Act and Regulations. Experience in handling top secret
documents and the facilitation thereof.

DUTIES : Registry Support: Assist with the compilation, implementation, maintenance
and utilization of the approved records classification systems (i.e. paper and
digital records) and record control schedule. Manage file movements. Capture
all records in the records management database. Oversee the scanning of
records and upload to SharePoint. Safeguarding of records storage areas,
implement records retention in line with records classification systems and
support the electronics records management system, Oversee the destruction
of non-archival records and ensure that the destruction certificates are
submitted to the National Archivist, Assist with regular inspections of the
individual components in alignment with the records management policy and
standards promulgated in the National Archives Act, PAIA and POPIA Helpdesk
Support: Register incoming requests for information in terms of the Promotion
of Access to Information Act and Promotion of Access to Information Act,
Follow up on received requests and ensure that they are finalized within 30
days, Draft the required documents, Send approved documents to requesters,
Draft compliance reports. Administrative Support: Manage the ordering of
stationery and controls thereof, Safeguarding the records and exercise control
over all the storeroom keys, Ensure that the registry and records room(s) are
not left unattended, Support the electronic registry with file plan and retention
period updates of files, Assist with scanning of files and support with
miscellaneous and administrative duties. Stakeholder Engagement: Motivate
and empowers others to reach their operational goals, Exercise influence and
convince others in a way that results in acceptance, agreement, or behaviour
change, Ensure authorized users have access to information. Customer
Support: Adopt a flexible and practical approach to departmental records
management procedures to meet customer requirements, Suggest alternative
records classification options to customers, Utilise knowledge of departmental
and filing systems to locate information filed in Registry systems.

ENQUIRIES : enquiries only (No applications): Recruitment.Enquries@treasury.gov.za