DEPARTMENT OF TRADITIONAL AFFAIRS: PERSONAL ASSISTANT

DEPARTMENT OF TRADITIONAL AFFAIRS

It is the Department’s intention to promote equity (race, gender and disability) through the filling of positions with a candidate whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in the department’s Employment Equity plan. Whites, Coloured, Indians, youth and Persons with Disabilities are encouraged to apply.

APPLICATIONS : Applications may be posted to: Director: Human Resource Management, Department
of Traditional Affairs, Private Bag X22, Arcadia, 0083 or Hand deliver to: 509 Pretorius
Street, Arcadia, 2nd Floor, Pencardia 1 Building or e-mail at: DTARecruitment@cogta.gov.za.
CLOSING DATE : 30 August 2024

NOTE : The successful candidate’s appointment will be subject to a security clearance process
and the verification of educational qualification certificates. Applications must quote the
relevant reference number and must be completed on the NEW Z83 form obtainable
from any Public Service department and signed when submitted. From 1 January 2021
should an application be received using the incorrect application for employment (Z83),
the application will not be considered. All applications must be accompanied by a fully
completed Z83 form and a detailed CV only. Shortlisted candidates only will be required
to submit certified copies of qualifications and other relevant documents before the
interview date. Persons with a disability are encouraged to apply. It is the applicant’s
responsibility to have foreign qualifications evaluated by the South African
Qualifications Authority (SAQA) and to provide proof of such evaluation (Only
shortlisted candidates may provide such proof).

Incomplete applications or applications
received after the closing date will not be considered. It is important to note that it is
the applicant’s responsibility to ensure that all information and attachments in support
of the application are submitted by the due date. Due to the large number of responses
anticipated, correspondence will be limited to short-listed candidates only. If you have
not been contacted within three months of the closing date of the advertisement, please
accept that your application has been unsuccessful. The department reserves the right
not to fill the advertised position.

OTHER POST

POST 29/12 : PERSONAL ASSISTANT: INSTITUTIONAL SUPPORT & COORDINATION REF NO: 2024/14
Institutional Support & Coordination Branch
SALARY : R308 154 per annum
CENTRE : Pretoria

REQUIREMENTS : A National Diploma in Office Administration/Public Management or relevant
qualification at NQF level 6/7. 3-5 years’ experience in rendering administrative support
to a senior manager. Good communication skills and ability to communicate well with
people at different levels and from different backgrounds. Generic Competencies:
Client orientation and customer focus, communication, honesty and integrity. Technical
Competencies: Office management and administration, secretarial functions and office
administrative systems and good telephone etiquette, sound organizational skills.

DUTIES : The successful candidate will perform the following duties: Develop and manage an
efficient filing system and flow of documents in the Branch: Receive and distribute
documents. Record documents in the appropriate registers. File and manage
paperwork of the office of the Branch manager. Establish effective document tracking
systems. Provide secretarial support services: Co-ordinate and prepare documentation
for meetings/workshops. Compile minutes/reports. Draft memoranda and any other
correspondence. Manage the diary of the Branch manager: Arrange appointments and
record events in the diary. Promote effective diary co-ordination in an electronic or at
least on a manual system. Provide administrative support services: Ensure the
effective flow of information and documents to and from the office of the Branch
manager. Ensure the safekeeping of all documentation in the office in line with relevant
legislation and policies.

Obtain inputs, collate and compile reports, e.g Progress
reports, monthly reports, management reports. Respond to enquiries received from
internal and external stakeholders. Arrange logistics and related activities for travel,
meetings, workshops and conferences. Manage the telephone and communication
systems in the office. Purchase and order stationery and equipment. Manage inventory
and equipment within the unit. Make copies, fax and email documents as required.
Provide administration support to the Branch manager: Scrutinise documents to
determine actions/information/other documents required for meetings. Collect and
compile all necessary documents for the Branch manager to inform him/her on the
contents. Record minutes/decisions and communicates to relevant role-players, followup on progress made. Prepare briefing notes for the Branch manager as and when
required. Coordinates logistical arrangements for meetings.

ENQUIRIES : Ms T Shandu Tel No: (012) 336 0783