DEPARTMENT OF PROVINCIAL TREASURY: HR REGISTRY CLERK

DEPARTMENT OF PROVINCIAL TREASURY

The Northern Cape Provincial Administration is an equal opportunity, affirmative action Employer. The
Employment Equity Plan of the Department shall inform the employment decision. It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s). Women and persons with disabilities are encouraged to apply.

APPLICATIONS : Applications quoting the relevant reference number, should be forwarded as
follows: The Deputy Director – Human Resource Management, Post To:
Department of Northern Cape Provincial Treasury, Private Bag X5054,
Kimberley 8300 or Hand Deliver to: Metlife Towers Building, Cnr Knight &
Stead, 7th Floor, Post Office Building, Kimberley, or Email applications to: NcptHR@ncpg.gov.za

FOR ATTENTION : Ms. D Barnett
CLOSING DATE : 25 October 2024

NOTE : Applications submitted using the incorrect (old) Z83 form will not be
considered. Further note that the new Z83 form must be completed in full and
signed in order for the applicant to be considered. The new employment (Z83)
form which can be downloaded at www.dpsa.gov.za-vacancies or obtained at
any government department. Applicants are not required to submit/attach
copies of qualifications and other relevant documents on application, but must
submit the new (Z83) form and detailed curriculum vitae only. The provision
of certified documents will only be required from shortlisted candidates for
submission on or before the day of the interview.

Shortlisted applicants will be
subjected to qualification verification, reference checking, security screening
and vetting. Non-RSA Citizens/Permanent Resident Permit Holders will be
required to submit a copy of their Permanent Residence Permits only if
shortlisted. In instances where applicants are in possession of a foreign
qualification, it is the applicant’s responsibility to have foreign qualifications
evaluated by the South African Qualifications Authority (SAQA) and only
submit proof of such evaluation upon being shortlisted for a post. Furthermore,
all candidates shortlisted for the Non-SMS posts will be subjected to a
Practical Exercise/Technical assessment and an Ethical Conduct
assessment. Correspondence will be limited to interviewed candidates only.

The successful candidate will be appointed subject to positive results of the
security clearance process and the verification of educational qualification
certificates. Appointment on these positions will be provisional, pending the
issue of security clearance. The social media accounts of shortlisted
applicants may be accessed. The successful candidate will sign the
performance agreement and employment contract within three months from
the date of assumption of duty. It will also be required that the successful
candidate declare to the EA particulars of all registrable financial interests.
Short-listed candidates will be expected to avail themselves at the
Department’s convenience. The department reserves the right not to make
appointments to the advertised posts.

OTHER POSTS

POST 37/68 : HR REGISTRY CLERK REF NO: NCPT/2024/44
Contract: 12 Months
SALARY : R216 417 – R254 928 per annum (Level 05), (plus 37% in lieu of benefits)
CENTRE : Kimberley

REQUIREMENTS : Grade 12. Zero to One (1) year relevant experience in Public Sector. Skills &
Knowledge: Knowledge of planning and organizing, Records management,
Registry duties and practices as well as data capturing, Storage and retrieval
procedures in terms of the working environment, duplicate/ binding/faxing and
delivering of document, understanding of the work registry. Ability to
communicate verbally or in writing (formally of informally), Photocopy machine,
fax machine, binding machine. Interpersonal, Computer Literacy.

DUTIES : Provide registry counter services: attend to clients, Receive and register hand
delivered mail/files including job applications, handle telephonic and other
enquiries received: Handle incoming and outgoing correspondence: Received
all mail, sort, register and dispatch mail. Distribute notice on registry issues.
Liaise with units for tracking of files. Render an effective filling and records
management service: Opening and closing of files according to records
classification system. Filing/ storage and tracing (electronically/ manually) and
retrieval of documents and files.

Complete index cards for all files. Maintain the
filing tracing schedule. Recording of all hand delivered and online job
applications. Handle archiving and transferring of records: Dispatch and
archive files, maintain the files register. Follow up on transfer of files for
transferred officials from various departments. Process documents for
archiving and disposal, Electronic scanning of documents. Sort and package
files for archive and distribution. Compile lists of documents to be archived and
submit to the supervisor. Keep record of archived documents.

ENQUIRIES : Ms D Barnett at 066 210 4066