DEPARTMENT OF LAND REFORM AND RURAL DEVELOPMENT: PERSONAL ASSISTANT

DEPARTMENT OF LAND REFORM AND RURAL DEVELOPMENT: PERSONAL ASSISTANT

DEPARTMENT OF LAND REFORM AND RURAL DEVELOPMENT
CLOSING DATE : 30 January 2026 at 16:00
NOTE : To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF
document to a maximum of 10 megabytes) via e-mail or hand delivery. The
Department will not be held responsible for server delays. Late applications
due to technical issues will not be considered. Shortlisted candidates must
provide certified copies of required documents (Identity Document,
qualifications, etc) where necessary and service certificates to support senior
management experience to Human Resources before the interviews, including
South African Qualifications Authority (SAQA) evaluation reports for foreign
qualifications. Failure to comply will result in disqualification.

To be appointed
at Senior Management Service (SMS) level, you must complete the SMS Preentry programme offered by the National School of Government (NSG). Find
course details here: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/ appointment is subject to successful competition of the Nyukela
Programme: Pre-entry Certificate to SMS and submission of proof. All
shortlisted candidates, including SMS, shall undertake two pre-entry
assessments. One must be a practical exercise, and the other must be an
Integrity (Ethical Conduct) Assessment. Selection panels shall score both
technical exercises as an additional criterion in the interview process, the
selection committee will recommend candidates for a generic management
competency assessment, as per the Department of public Service and
Administration (DPSA) directives.

The assessment will evaluate candidates’
managerial competencies using standardised tools. NB: Please note that false
or fraudulent qualifications submitted by applicants will be reported to the South
African Police Services (SAPS), and a criminal case shall be opened.
Applications: Please submit your application before the closing date as late
applications will not be considered. Did not submit duplicate applications. If
applying for multiple posts, submit separate applications for each post. Due to
high volumes, the Department will not acknowledge receipt of applications. If
you have not heard from us within 3 months, please consider your application
to be unsuccessful. Should, during any stage of the recruitment process, a
moratorium be placed on the filling of posts or the Department is affected by
any process such as, but not limited to, restructuring or reorganisation of posts,
the Department reserves the right to cancel the recruitment process and readvertise the post at any time in the future.

Important: DLRRD is an equal
opportunity employer committed to promoting representivity and affirmative
action. We encourage applications from all qualified candidates. The
Department reserves the right no to fill vacancies. By applying you consent to
the collection and processing of your personal information for recruitment
purposes. Shortlisted candidates will be required to be available for
assessments and interviews at a date and time as determined by the
Department. Shortlisted candidates will undergo personnel suitability checks,
security vetting and reference checks (including social media profiles).

Applications must declare any pending criminal, disciplinary or any other
allegations or investigations. Successful candidates must pass security
clearance, sign an employment contract, sign an annual performance
agreement and disclose financial interests. All applicants are required to
declare any conflict or perceived conflict of interest, to disclose memberships
of Boards and directorships that they may be associated with. Failure to
disclose relevant information may result in disqualification or termination.
MANAGEMENT ECHELON

POST 01/62 : PERSONAL ASSISTANT REF NO: 3/1/1/1/2026/8
Branch: Rural Development
SALARY : R325 101 per annum (Level 07)
CENTRE : Gauteng (Pretoria)

REQUIREMENTS : Minimum requirements: Applicants must be in a possession of Grade 12
Certificate and National Diploma in Secretarial / Office Administration /
Management or relevant equivalent qualification. Minimum of 3 years’
experience in rendering a support service to senior management. Job related
knowledge: Relevant legislation / policies / prescripts and procedures,
Telephone etiquette, Basic knowledge on financial administration. Job related
skills: Sound organisational, Computer literacy (Microsoft Office), Good
interpersonal relations, High level of reliability. Communication (verbal and
written), Language, Ability to communicate well with people at different levels
and from different backgrounds, Ability to do research and analyse documents
and situations, Ability to act with tact and discretion, Good grooming and
presentation, Self-management and motivation. Willingness to work extended
hours. Classified Secrets Security Clearance.

DUTIES : Provide a secretarial / receptionist support service to the manager. Receives
telephone calls in an environment where, in addition to the calls for the senior
manager, discretion is required to decide to whom the call should be forwarded.
In the process the job incumbent should finalise some enquiries. Performs
advanced typing work. Operates and ensures that office equipment, e.g. Fax
machine and photocopies are in good working order. Record the engagements
of the senior manager. Utilises discretion to decide whether to accept / decline
or refer to other employees’ requests for meetings, based on the assessed
importance and urgency of the matter. Coordinates with and sensitises /
advises the manager regarding engagements. Compiles realistic schedules for
appointments.

Render administrative support service. Ensures the effective
flow of information and documents to and from the office of the manager.
Ensures the safe keeping of all documentation in the office of the manager in
line with relevant legislation and policies. Obtains inputs, collates and compiles
reports, e.g: Progress reports, Monthly reports and management reports.
Scrutinises routine submissions / reports and make notes and / or
recommendations for the manager. Respond to enquiries received from
internal and external stakeholders. Drafts documents as required. Does filling
of documents for the manager and the unit where required. Collects, analyses
and collates information requested by the manager. Clarifies instructions and
notes on behalf of the manager. Ensures that travel arrangements are well
coordinated. Prioritises issues in the office of the manager. Manages the leave
register and telephone accounts for the unit. Handles procurement of standard
items like stationary, refreshments etc. for the activities of the manager and the
unit. Obtains the necessary signatures on documents like procurement advice
and monthly salary reports. Provides support to manager regarding meetings.
Scrutinises documents to determine actions / information / other documents
required for meetings.

Collects and compiles all necessary documents for the
manager to inform him / her on the contents. Records minutes / decisions and
communicates to relevant role-players, follow-up on progress made. Prepares
briefing notes for the manager as required. Coordinates logistical
arrangements for meetings when required. Supports the manager with the
administration for the manager’s budget. Collects and coordinates all the
documents that relate to the manager’s budget. Assists manager in
determining funding requirements for purposes of Medium-Term Expenditure
Framework (MTEF) submissions. Keeps records for expenditure
commitments, monitors expenditure and alerts manager of possible over and
under spending. Checks and correlates Basic Accounting System (BAS)
reports to ensure that expenditure is allocated correctly. Identifies the need to
move funds between items, consults with the manager and compiles draft
memos for this purpose.

Compares the MTEF allocation with the requested
budget and informs the manager of changes. Studies the relevant public
service and departmental prescripts / policies and other documents and ensure
that the application thereof is understood properly. Remains up to date with
regard to the prescripts / policies and procedures applicable to his / her work
terrain to ensure efficient and effective support to the manager. Remains
abreast with the procedures and processes that apply in the office of the
manager.

ENQUIRIES : Ms N Notshe Tel No: (012) 312 9332
APPLICATIONS : Applications can be submitted by hand delivered during office hours to: 600
Lilian Ngoyi Street (formerly known as Van der Walt Street), Berea Park, Pretoria, 0002 or by email to: Post8@dlrrd.gov.za
NOTE : EE Targets: Coloured, Indian and White Males and Coloured, Indian and White Females and Persons with Disabilities.