DEPARTMENT OF HIGHER EDUCATION AND TRAINING – ADMIN CLERKS X20


DEPARTMENT OF HIGHER EDUCATION AND TRAINING
(SOUTH CAPE TVET COLLEGE)

APPLICATIONS : Applications must be forwarded: The Deputy Principal: Corporate Services, South
Cape TVET College ,electronically via email to Careers at South Cape TVET
College (Central Office), 125 Mitchell Street, George 6529.
FOR ATTENTION : Mr. M.E Gcuwa
CLOSING DATE : 07 May 2021 at 16:00
NOTE : A completed Z83 form should be accompanied by a recently updated
comprehensive CV (inclusive of three contactable referees and contact details),
Original certified copies (not older than three months) of all qualifications with
academic transcripts/record, Trade Test, ID document and drivers license. Please
quote the relevant reference number of the post you are applying for. Candidates
who apply for more than one post should complete a separate application form for
each post. Applications received after the closing date as well as faxed or emailed
applications will not be accepted. Successful candidates will be subjected to a
vetting process (criminal record, citizenship, credit record checks [where
applicable], qualification and employment verification). Where applicable,
shortlisted candidates will be subjected to a skills/knowledge/competence test.
Matching and redeployment to other workstations within the College may be
considered based on the operational requirements. Applicants in possession of a
foreign qualification must attach an evaluation certificate from the South African
Qualifications Authority (SAQA) to their application forms. Non-RSA
citizens/Permanent resident permit holders must submit a copy of his/her
Permanent Resident Permit with his/her application. Please Note: No late
applications will be considered. No emailed / faxed applications will be considered.
The College/DHET reserves the right not to make appointments where it deems fit
to do so. Correspondence will be limited to shortlisted candidates only. If you do
not receive any response within three months after closing date of this
advertisement, kindly accept that your application as unsuccessful. Preference will
be given to persons from designated groups, especially with regard to race, gender
and disability. South Cape TVET College invites suitable candidates to apply for
the following permanent posts: Re-appointment of former employees. (1) An
executive authority shall not re-appoint a former employee if that employee left the
public service¬ (a) earlier on the condition that he or she would not accept or seek
re-appointment; or (b) due to ill health and cannot provide sufficient evidence of
recovery.
OTHER POSTS

POST 13/53 : STUDENT SUPPORT OFFICER REF NO: PS 02 OF 2021
(Persal Appointment)
SALARY : R257 508 – R303 339 per annum (Level 07), excluding service benefits
CENTRE : Bitou Campus
REQUIREMENTS : Qualifications and Experience: A matric plus a minimum 3- year Degree/Diploma
(REQV 13) in Psychology or Social Work. Registration with the Professional Body
is required. One year relevant work experience. Computer Literacy (MS Office). A
valid code 08 driver’s license. Recommendations: Good Interpersonal Relations.
Ability to effectively communicate in at least two of the three official languages of
the Western Cape.
DUTIES : Conduct pre-entry assessments and career guidance. Provide counselling in
accordance to the professional guidelines. Conduct work readiness training. Coordination of all student support needs. Develop quality electronic reports and
statistics. Facilitate the implementation of and adherence to DHET policies and
strategies. Provide exit-level student support. Administer and support DHET
NSFAS bursary. Support SRC Functions.
ENQUIRIES : Mrs. S November Tel No: (044) 884 0359


POST 13/54 : MARKETING AND COMMUNICATION OFFICER REF NO: PS 07/2021
(PERSAL Appointment)

SALARY : R208 584 – R245 694 per annum (Level 06), plus excluding service benefits
CENTRE : Mossel Bay Campus
REQUIREMENTS : Matric/NC (V) Level 4 plus a minimum 3-year accredited Degree/National Diploma
or National N Diploma (REQV 13) in the field of Marketing and Communication or
similar filed of endeavor. Computer Literacy (ICDL or MS Office). A minimum of 1
to 2 years relevant experience in the relevant field is required. Needs to be well
versed in English Language with excellent writing skills. A code 08 driver’s License.
Skills: Good interpersonal and communication skills. Ability to effectively
communicate in at least two of the three official languages of the Western Cape.
Recommendations: Energetic and focused on reaching targets. Proven
experience with regard to student recruitment and journalism skills. Ability to
manage time effectively and problem-solving skills. Report writing skills. Ability to
effectively communicate in at least two of the three official languages of the
Western Cape.
DUTIES : Communication with external markets across the College’s catchment area
through PR functions, career exhibitions, school visits, Campus visits and more
Network with relevant role-players and stakeholders by attending functions,
meetings, Imbizos. Student and internal market research. Facilitate external
market research and generate new opportunities for recruitment. Gather relevant
news and compile articles with photographs for internal and external publications.
Co-ordinate and facilitate door-to-door campaigns, recruitment roadshows and
various other recruitment methods to reach targets. Maintain the corporate image
across all College sites Organise and participate in internal and external functions
and events. Coordinate effective marketing for Forster’s Manor Guest House as
an establishment of the College. Must be prepared to work after hours when
necessary. Must be prepared to travel.
ENQUIRIES : Ms. R Molusi Tel No: (044) 8840359


POST 13/55 : SECRETARY REF NO: PS03/2021
(Persal Appointment)

SALARY : R173 703 per annum (Level 05), excluding service benefits
CENTRE : Central Office
REQUIREMENTS : Qualifications and Experience: Matric plus a minimum 3-year accredited
Degree/Diploma or National N Diploma (REQV13) in Secretarial, Legal Secretary,
Office Administration and Management Assistant. A minimum of 3 years relevant
work experience). Ability to effectively communicate in at least two of the three
official languages of the Western Cape. A code 08 driver’s License. Skills:
Knowledge of conflict management and people management. Knowledge of
organizational objectives. Report writing skills. Good interpersonal relationship
communication skills. Listening Skills. Planning and organizing skills, people
Management. Ability to manage time effectively and problem-solving skills.
Computer Literacy (ICDL or MS Office Personal attributes: Friendly and
trustworthy, Integrity, confidence, accuracy and assertiveness.
DUTIES : Provide a Secretarial/receptionist support service to the Deputy Principal: Render
Administrative support Services and S&T claims. Provide support to the Deputy
Principal regarding meetings. Support the Deputy Principal with administration of
the budget: Collect and coordinate all the documents that relates to budget. Assist
Deputy Principal in Analize the relevant Public Service and Departmental
prescripts/policies and other documents and ensure that the application thereof is
understood proper Remains up to date with regard to the applicable policies and
procedures applicable to his/her work terrain to ensure efficient and effective
support to the Deputy Principal. Remain abreast with the procedures and
processes that apply in the office of the Deputy Principal.
ENQUIRIES : Mrs.TF Boshoff at Tel No: (044) 8840359


POST 13/56 : ADMINISTRATION CLERK: QUALITY MANAGEMENT REF NO: PS04/2021
(Persal Appointment)
SALARY :
R173 703 per annum (Level 05), excluding 37% service benefits
CENTRE : Central Office
REQUIREMENTS : Qualifications and experience: A matric or NCV Level 4 plus a minimum 3-
accredited Degree/Diploma (REQV13) Administration/Information
Technology/Website designing/Graphic designing with 1 year relevant experience.
Skills: Website designing/Graphic designing for the maintenance of a Quality
Management System, have knowledge of programming or Microsoft Software.
Creative and Innovative. Secretarial and Interpersonal Skills. Computer Literacy
(MS Office).
DUTIES : Updating the online Quality Management System of the College Capture and
upload data related to quality including templates, policies, procedures and
processes. Develop new templates related to Quality Management Systems for
different Departments in the College. Perform administrative tasks for internal and
external quality audits and logistics. Assist the Quality Manager with planning and
organising of policy review committee meetings. Taking minutes of meetings of
Quality Management Department and prepare documentation. Systematic filing of
quality documents and records keeping.
ENQUIRIES : Mrs. N Matroos at Tel No: (044) 8840359


POST 13/57 : ADMINISTRATION CLERK: TRUANCY REF NO: PS05/2021
(College Council Appointment)

SALARY : R173 703 per annum (Level 05), excluding 37% service benefits
CENTRE : Oudtshoorn Campus
REQUIREMENTS : Qualifications and experience: A matric or NCV Level 4 plus a minimum 3-
accredited year Degree/Diploma, N Diploma (REQV 13) in Administration with at
least 2-years relevant work experience. A valid code 08 driver’s license.
Knowledge: Experience in student administration of a TVET College/University or
Community/Social development will be an added advantage. Skills: Excellent
facilitation, organisation and presentation skills. Computer Literacy (MS Office).
DUTIES : Sourcing of Private accommodation and ensuring that all accommodation meets
the criteria as set by the College. Conduct visits at the private
hosts/accommodation before and after acceptance. Conduct home visits where
necessary to discuss absenteeism with parents or guardians. Responsible for the
administration and submission of required documentation on set due dates. Do
referrals to Student Support Officers. Establishing a database of all host parents
and possible private accommodation for future usage. Communicate all relevant
information to host parents. Keep strict records of absenteeism and contacting of
parents or guardians.
ENQUIRIES : Mrs. T La Fleur Tel No: (044) 2722110


POST 13/58 : BURSARY CLERK REF NO: PS 06/2021
(College Council Appointment)
SALARY
: R173 703 per annum (Level 05), plus 37% service benefits
CENTRE : Oudtshoorn Campus
REQUIREMENTS : Matric/NC (V) Level 4 plus a minimum 3-year accredited Degree/National Diploma
or National N Diploma (REQV 13) in Business Management/Management
Assistant/Financial Management/Office Administration or related equivalent
Qualification with a minimum of 2 years relevant work experience. Computer
literacy (MS Office). Skills: Good interpersonal and communication skills. Ability to
effectively communicate in at least two of the three official languages of the
Western Cape.
DUTIES : Ensure that all bursary application forms are completed correctly. Accurately
capture online bursary applications. Ensure good document administration (filing,
recording of all bursary application forms). Assist with the compilation of statistical
information. Provide assistance in administration and maintenance of College
records. Compile Excel spreadsheets to report statistical data. Attending to routine
correspondence and prepare written reports when required.
ENQUIRIES : Ms. H.T. La Fleur Tel No: (044) 272 2110


POST 13/59 : HUMAN RESOURCES ADMINISTRATION CLERKS REF NO: PS 08/2021 (X3
POSTS)

(PERSAL Appointment)
SALARY : R173 703 – R204 612 per annum excluding service benefits
CENTRE : Central Office
REQUIREMENTS : Matric plus a minimum 3-year accredited Degree/National Diploma or National N
Diploma (REQV 13) in Human Resource Management/Public
Administration/Management or relevant qualification with a minimum of 2 years
relevant work experience in human resources management/administration.
Knowledge: Knowledge of relevant HR Prescripts, Labour Relations Act, 1995 and
Prescriptive. Departmental policies, procedures and delegations, Basic Conditions
of Employment Act, Policy development, PSCBC and ELRC Resolutions,
Continuous Education and Training Act No 6 of 2006, Employment of Educators
Act, Public Service Act. Knowledge of relevant HR Prescripts. Skills: Good
interpersonal relations, customer relations, supervisory skills and computer
Literacy. Ability to lead a team of HR practitioners and offer advice to Senior
Management on HR related matters. Ability to act professionally and ethically at
all times. Ability to effectively communicate in at least two of the three official
languages of the Western Cape.
DUTIES : Ensure the implementation of Human Resource functions such as leave
administration, performance management, and termination of services.
Communicate and implement policy and legislative matters. Maintain post
establishment. Ensure proper administration of transfers, service benefits
(including housing subsidies, accommodation, pension, medical aid, staff
bursaries, grievances, disciplinary proceedings. Capturing of any salary related
transactions on PERSAL/VIP. Handle general enquiries pertaining to salaries and
allowances. Assist in recruitment and selection process. Administer and manage
information. Maintain duty register. Servicing Beaufort West Campus in addition to
Oudtshoorn campus.
ENQUIRIES : Ms. Z Maimane at (044) 8840359


POST 13/60 : ADMINISTRATION CLERK REF NO: PS 09/2021
(PERSAL Appointment)
SALARY : R173 703 – R204 612 per annum (Level 05), excluding service benefits
CENTRE : Oudtshoorn Campus
REQUIREMENTS : Qualifications: Matric/NC (V) Level 4 plus an accredited three-year
Degree/Diploma or National N Diploma (REQV 13) in Office Administration with 2
years relevant experience in Office Administration or Reception related functions.
Skills: Computer literate. Fluency with at least two of the three official languages
of the Western Cape Province. Good Interpersonal Relations/must be sharp with
strong character/outgoing personality/build relationships with internal and external
clients. Excellent telephone & communication skills. Organizational skills,
Computer Literate.
DUTIES : Co-manage the appointments of the Campus Head. Printing of monthly telephone
bills and distribution to users. Liaise with the principal’s office, branches,
Departments, other campuses, and other colleges. Distribution of faxes, messages
to relevant people. Typing, photocopying and minute taking. Co-ordinate and make
requisitions for stock, its distribution and deliver. Upload requisition on the College
ITS system. Book accommodation and transport for campus employees. Carry out
record-keeping and perform other clerical functions within the context of work
involved. Controlling of switchboard operations. Make official outgoing calls for
campus management. Do record-keeping and perform other clerical functions
within the context of the work involved.
ENQUIRIES : Mrs. T La Fleur at Tel No: (044) 2722110


POST 13/61 : ADMINISTRATION CLERK REF NO: PS 10/2021 (X2 POSTS)
(PERSAL Appointment)
SALARY : R173 703 – R204 612 per annum (Level 05), excluding service benefits
CENTRE : George Campus
REQUIREMENTS : Qualifications: Matric/NC (V) Level 4 plus an accredited three-year
Degree/National Diploma or National N Diploma (REQV13) in Office
Administration with 1 year relevant experience. Previous experience in reception
and administrative clerical function will serve as an added advantage. Skills:
Computer literate. Fluency with at least two of the three official languages of the
Western Cape Province. Good Interpersonal Relations/must be sharp with strong
character/outgoing personality/build relationships with internal and external clients.
Excellent telephone & communication skills. Organizational skills, Computer
Literate.
DUTIES : Co-manage the appointments of the Campus Head. Printing of monthly telephone
bills and distribution to users. Liaise with the principal’s office, branches,
Departments, other campuses, and other colleges. Distribution of faxes, messages
to relevant people. Typing, photocopying and minute taking. Co-ordinate and make
requisitions for stock, its distribution and deliver. Upload requisition on the College
ITS system. Book accommodation and transport for campus employees. Carry out
record-keeping and perform other clerical functions within the context of work
involved. Controlling of switchboard operations. Make official outgoing calls for
campus management. Do record-keeping and perform other clerical functions
within the context of the work involved.
ENQUIRIES : Mrs.V Hartnick at Tel No: (044) 2722110