DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT: AUXILIARY SERVICE OFFICER

DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT

• DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT: AUXILIARY SERVICE OFFICER

CLOSING DATE : 09 May 2023 at 16:00

NOTE : The application must include only completed and signed new Z83 Form, obtainable
from any Public Service Department or on the Department of Public Service and
Administration (DPSA) website link: https://www.dpsa.gov.za/newsroom/psvc/ and
a detailed Curriculum Vitae. Certified copies of Identity Document, Grade 12
Certificate and the highest required qualifications as well as a driver’s licence where
necessary, will only be submitted by shortlisted candidates to Human Resources
on or before the day of the interview date.

Failure to do so will result in your application being disqualified. Foreign qualifications must be accompanied by an evaluation report issued by the South African Qualifications Authority (SAQA). It is
the applicant’s responsibility to have all foreign qualifications evaluated by SAQA
and to provide proof of such evaluation report (only when shortlisted).

The requirements for appointment at SMS level include the successful completion of
the Senior Management Pre-entry Programme as endorsed by the NSG. Prior to
appointment, a candidate would be required to complete the Nyukela Programme:
Pre-entry Certificate to Senior Management Services as endorsed by DPSA which
is an online course, endorsed by the National School of Government (NSG).

The course is available at the NSG under the name Certificate for entry into the SMS
and the full details can be sourced by the following link:
https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. No
appointment will take place without the successful completion of the pre-entry
certificate and submission of proof thereof. All shortlisted candidates will be
subjected to a technical exercise that intends to test relevant technical elements of
the job, the logistics of which will be communicated by the Department.

Following the interview and technical exercise, the selection committee will recommend
candidates to attend a generic managerial competency assessment in compliance
with the Department of Public Service and Administration (DPSA) Directive on the
Implementation of Competency Based Assessments.

The competency assessment will be testing generic managerial competencies using the mandated
DPSA SMS competency assessment tools. Applications: Please ensure that you
submit your application before the closing date as no late applications will be
considered. If you apply for more than 1 post, please submit separate applications
for each post that you apply for. Due to the large number of applications we
envisage to receive, applications will not be acknowledged.

Should you not be contacted within 3 months of the closing date of the advertisement, please consider
your application to be unsuccessful. Should, during any stage of the recruitment
process, a moratorium be placed on the filling of posts or the Department is affected
by any process such as, but not limited to, restructuring or reorganisation of posts,
the Department reserves the right to cancel the recruitment process and readvertise the post at any time in the future. Important: DALRRD is an equal opportunity and affirmative action employer.

It is our intention to promote representivity in DALRRD through the filling of posts. The Department reserves the right not to fill a position. Shortlisted candidates will be required to be available for
assessments and interviews at a date and time as determined by the Department.

All shortlisted candidates will be subjected to Personnel Suitability Checks. The
successful candidate will be subjected to undergo security vetting. DALRRD will
conduct reference checks which may include social media profiles of the shortlisted
candidates. Applicants must declare any pending criminal, disciplinary or any other
allegations or investigations against them. Should this be uncovered during / after
the interview took place, the application will not be considered and in the unlikely
event that the person has been appointed such appointment will be terminated.

The successful candidate will be appointed subject to positive results of the security
clearance process. The successful candidate will be required to enter into an
employment contract and sign a performance agreement with the Department. All
applicants are required to declare any conflict or perceived conflict of interest, to
disclose memberships of Boards and directorships that they may be associated
with

POST 14/30 : AUXILIARY SERVICE OFFICER REF NO: 3/2/1/2023/329
Directorate: Examination Services
SALARY : R181 599 per annum (Level 05)
CENTRE : Western Cape (Cape Town)

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience required.

Job related knowledge: Computer literacy. Basic understanding of maps and Cadastral documents. Job related skills: Good interpersonal relations skills, good communication skills (written and verbal), computer software skills and good organising skills.

DUTIES : Process documents for cadastral requirements. Receive and register diagrams, general plans, sectional titles and survey records. Reproduce cadastral documents for registration copies. Administer cadastral documents. Make ‘dummy trips’ and ‘mark out’ boards for all documents vaults. Ensure that worn-out hanging strips are replaced, and damaged documents are repaired. Provide cadastral information to internal and external clients.

Extract and deliver documents requested by staff manning and public counters on behalf of external clients. Supply cadastral information to external clients. Capture cadastral data. Capture alpha-numeric data from cadastral documents into the database. Correct captured errors / omissions
in data when requested. Scan cadastral documents. Scan all newly approved cadastral documents.

Attend to all requests and projects for rescans, missing images, Client Service Centre and other divisions. Archive cadastral documents. Prepare and file all these documents in their respective documents’ vaults. Conduct a random check of the state of filing as well as the state documents. Archive newly
approved cadastral documents and refill old documents. Insert mark out boards and dummy trips in the place of extracted documents.

ENQUIRIES : Ms N Malinga Tel No: (021) 465 7358

APPLICATIONS : Applications can be submitted by post to: Private Bag X10, Mowbray 7710 or hand
delivered during office hours to: 14 Long Street, 5th Floor, Cape Town, 8001.

NOTE : African, Indian and White Males and Coloured, Indian and White Females and
Persons with disabilities are encouraged to apply.