ADMINISTATION CLERK

ADMINISTATION CLERK

POST 28/07 : ADMINISTATION CLERK: REF NO: DHRDS/36/28/22
Directorate Human Resource Divisional Staff, ARMSCOR Building
SALARY : R176 310 per annum (Level 05)
CENTRE : Erasmuskloof, Pretoria.

REQUIREMENTS : A minimum NQF level 4, Senior Certificate (Grade 12).Special
requirements/skills needed: Knowledge of Word, Excel and PowerPoint. Ability
to communicate effectively in English (written and verbal). Analytical and
innovative thinking ability as well as problem solving skills. Excellent
interpersonal skills. Sound organizational skills. High level of reliability. Ability
to act with tact and discretion.

DUTIES : Handle routine correspondence by maintain filing system and route files for
signature to management by capturing information in the routing register,
monitor sign off and capture finalization in the register. Route files after
signature are sent back to whom handed in the file for signature. Assist with
making copies and distribution documents. Assist colleagues by telephones
calls for client. Obtain quotations, arrange petty cash and financial Authority
(FA’s) and reconcile according to the financial procedures and policy. Keep
copies of all documents in the finance file and store the file in the cabinet. Do
follow up actions and capture feedback on the copies and store the file in the
cabinet. Arrange for the repair/ servicing of office equipment and the payment
of services. Log calls in line with maintenance and repair. Operate fax machine
by sending and receiving documents. Provide dates of movement outside the
work area to the movement register holder and the roll call holder. Assist with
driving duties for Resource Management Section by collecting and delivering
equipment and material. Assist with making photocopies and shredding of
documents. Make arrangement for meeting/work sessions i.e catering and
booking of venue etc. Maintain Human Resource Divisional Staff Resource
Management Section. Administration of leave for members of Human
Resource Divisional Staff Resource Management Section. Obtain authority for
removal of equipment from the building. Maintain the register for movement of
all equipment and IT equipment. Maintain and update the telephone register of
clients of Human Resource Divisional Staff Resource Management Section.
Assist maintaining the below mentioned inventory for the Human Resource
Divisional Staff Resource Management Section. Ensure that the inventory list
is updated yearly and placed behind each office door and quarterly spot checks
to be done on the inventory and Assist in reporting any loss or damage of any
stock. Make travel arrangements for HR Divisional Staff Resources
Management section when required.

ENQUIRIES : Col L.G. Arends Tel No: (012) 355-5989, Maj C. Mjikelo Tel No: (012) 355-
5646/5046.

APPLICATIONS : Department of Defence, Human Resource Division, Directorate Human
Resource Divisional Staff, Private Bag X159, Pretoria, 0001, Hand Deliver:
Department of Defence, ARMSCOR Building, Human Resource Division,
Directorate Human Resource Divisional Staff, c/o Delmas and Nossob Street,
Erasmuskloof, Pretoria, 0045, Block 1, Level 2, Room 111.

DEPARTMENT OF DEFENCE

CLOSING DATE : 19 August 2022 (Applications received after the closing date and faxed copies
will not be considered).

NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from
any Public Service Department office i.e effective 01 January 2021 or on the
DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an
application be received using incorrect application employment form Z83, it will
be disqualified, which must be originally signed and dated by the applicant and
which must be accompanied by a detailed CV only (with full particulars of the
applicants’ training, qualifications, competencies, knowledge &
experience).The requirements for appointment at SMS level include the
successful completion of the Senior Management Pre-entry Programme as
endorsed by the NSG. Applicants should therefore attach proof that they have
registered for the Pre-entry Certificate, which can be accessed using the
following link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/ Shortlisted candidates must provide proof of the successful
completion of the course before the interview commences. Failure to do this
will result in the application being disqualified. No appointment will take place
without the successful completion of the pre-entry certificate and submission
of proof thereof. All shortlisted candidates will be subjected to a technical
exercise that intends to test relevant technical elements of the job, the logistics
of which will be communicated by the Department. Following the interview and
technical exercise, the selection panel will recommend candidates to attend a
generic managerial competency assessment in compliance with the
Department of Public Service and Administration (DPSA) Directive on the
Implementation of Competency Based Assessments. The competency
assessment will be testing generic managerial competencies using the
mandated DPSA SMS competency assessment tools. Shortlisted candidates
will be required to be available for assessments and interviews at a date and
time as determined by the Department. All shortlisted candidates will be
subjected to personnel suitability checks and the successful candidate will
have to undergo full security vetting. DOD may conduct reference checks
which will include social media profiles of the shortlisted candidates. The
successful candidate will be appointed subject to positive results of the security
clearance process. The successful candidate will be required to enter into an
employment contract, sign an annual performance agreement and annually
disclose her or his financial interests. All applicants are required to declare any
conflict or perceived conflict of interest, to disclose memberships of Boards and
directorships that they may be associated with. This is a permanent post and
the incumbent must be prepared to sign a performance agreement as required
for all SMS members, must be able to obtain a Top Secret clearance within a
year after being appointed subject to positive results of the security clearance
process. The successful candidate will be required to enter into an employment
contract, sign an annual performance agreement and annually disclose her or
his financial interests. All applicants are required to declare any conflict or
perceived conflict of interest, to disclose memberships of Boards and
directorships that they may be associated with. This is a permanent post and
the incumbent must be prepared to sign a performance agreement as required
for all SMS members, must be able to obtain a Top Secret clearance within a
year after being appointed