DEPARTMENT OF COMMUNICATIONS AND DIGITAL TECHNOLOGIES: REGISTRY CLERK

DEPARTMENT OF COMMUNICATIONS AND DIGITAL TECHNOLOGIES: REGISTRY CLERK

DEPARTMENT OF COMMUNICATIONS AND DIGITAL TECHNOLOGIES
The Department is an equal opportunity organisation and intends to promote equity through the filling of
these posts. Candidates whose appointment/promotion/transfer will promote the achievement of
employment equity within the Department will receive preference, in particular Persons with Disabilities
and Youth.

APPLICATIONS : Please forward your application, quoting the relevant reference number, to the
link quoted in the specific advertisement below. This link requires applicants to
use a Google account. Applications must be submitted with two (2)
attachments: 1. A Z83 Form (2021 version), obtainable from the DPSA website
(Z83 editable) and 2. A recently updated comprehensive Curriculum Vitae. If
either or all of these two attachments are not submitted, the applicant’s
application will be disqualified. Each post advert must be accompanied by its
own application form for employment and must be fully completed, initialed,
dated and signed by the applicant.

CLOSING DATE : 16 November 2026

NOTE : Applications received after the closing date will not be considered. Only
shortlisted candidates will be required to submit certified copies of
qualifications obtained and other related documents on or before the day of the
interview, following communication from Human Resources and will be
subjected to verification by the South African Qualifications Authority.
Candidates in possession of a foreign qualification must also provide an
evaluation certificate issued by the South African Qualifications Authority
(SAQA), at own expense. Failure to submit the requested documents will result
in the application not being considered further. Due to the anticipated large
volume of responses, correspondence will be limited to shortlisted candidates
only. All shortlisted candidates shall undertake two pre-entry assessments.

One will be a practical exercise to determine a candidate’s suitability based on
the post’s technical and generic requirements, and the other will be an integrity
(ethical conduct) assessment. Selection panels shall score both technical
exercises as an additional criterion in the interview process. After the pre-entry
assessments, an oral interview will be conducted. Suitable candidates will be
subjected to personnel suitability checks (criminal record, citizenship, credit
record checks, qualification verification and employment verification). By
responding to the advertisement, applicants consent to the collection,
processing and storing of their Personal Information in accordance with the
Protection of Personal Information Act (POPIA) Act No. 4 of 2013. Candidates
will therefore be required to give consent in terms of the POPI Act in order for
the Department to conduct the verifications. Information will be used for the
purpose of recruitment only and more specifically for the purpose of the
position/vacancy you have applied for and will not be shared with third parties
without prior consent, unless required by law.

All applicants must declare any
conflict or perceived conflict of interest and must disclose membership on
Boards and directorships associated with. If you have not been contacted
within six (6) months of the closing date, please accept that your application
was unsuccessful. The submitted CVs will be destroyed as legislated in the
National Archives Act. In the event that your application is unsuccessful, the
Department will retain your personal information only for audit purposes as
required by policies. All the information requested now or during the process is
required for recruitment purposes. Failure to provide the requested information
will result in your application not being considered further. The Department
reserves the right not to make an appointment to the advertised post(s). The
successful candidate must disclose particulars of all registrable financial
interests and sign an employment contract within one month from the date of
assumption of duty. A Performance Agreement must be concluded and signed
within three months from the date of assumption of duty.

OTHER POST
POST 39/01 : REGISTRY CLERK REF NO: REGCLE
Nature of Appointment: Permanent
SALARY : R237 453 101 per annum (Level 05)
CENTRE : Pretoria, Hatfield

REQUIREMENTS : National Senior Certificate / Grade 12 (NQF level 4) as recognised by the South
African Qualifications Authority. No work experience required. Skills /
Competencies and Knowledge: Basic Job knowledge in terms of exposure to
a Registry Environment and knowledge of Electronic and Manual Filing and
Administration. Skills: Communication (verbal and written), Interpersonal
Relations, Flexibility, Planning and Organising, Technical Competencies,
Document management (Manual and Electronic), Archiving, Communications,
Record keeping. Computer Literacy.

DUTIES : The purpose of the post is to render effective and efficient administrative
clerical services to support the delivery of registry and document management
services. The successful candidate will render general clerical support
services, including registering, stamping, sorting and distribution of incoming
and outgoing physical and electronic documents and mail. Open new files and
register them in the Register of Files Opened, and close files and register them
according to the registry procedure manual and file plan. Replace worn-out file
covers as and when required. Manage a SharePoint folder for Ministry
documents. Complete control sheets, report files that are due for disposal, and
record all documents to be scanned in the Register of Scanned Documents.
issue and issue, and receive (physical and electronic) files. Photocopy and
scan records as requested. Arrange and pack records as per transfer list and
conduct logistical arrangements for the transfer of archival records. Driving
change and operational excellence and ensuring compliance in own area of
work.

ENQUIRIES : Mr M Cilo Tel No: (012) 427 8514, Ms N Khosa Tel No: (012) 427 8260, Ms N
Sekele Tel No: (012) 427 8599
APPLICATIONS : Link: CLICK HERE
NOTE : EE Targets: Persons with Disabilities and Youth (Male and Female) applicants
to be addressed.