Postbank Administrator Opportunity- Fixed Term Contract

POSTBANK

JOB TITLE : ADMINISTRATOR (PROJECT SUPPORT) – C2
REPORTS TO : HR COORDINATOR – PROJECT
BUSINESS UNIT : HUMAN RESOURCES
LOCATION : HEAD OFFFICE: PRETORIA
POSITION STATUS : FIXED-TERM CONTRACT (3-MONTHS)

Purpose of the Job
An opportunity has arisen within Postbank for an Administrator to support the Variation Notice project (Card Distribution). Interested candidates can submit their application for this FTC for 3 months, and/or discuss with their line manager to submit their names for consideration of short-term assignment onto the project.

The purpose of the role is to provide full range of administrative services within the Variation Notice project but not limited to recruitment, On boarding, employee maintenance and termination for the duration of the project.

Job Responsibilities

Arrange / co-ordinate meetings, record and capture minutes or action items and follow-up on issues on behalf of management, resolve and report back

Prepare agenda, reports, statistics and general correspondence

Gather and assembles data / necessary background information / management information which Management require, analyse and report in required format

Design and prepare presentations/ reports/ statutory returns using operational knowledge to meet requirements

Handle all correspondence / enquiries / complaints (telephonically, electronic, paper), direct, co-ordinate and escalate issues for resolution

Provide Administrative support for the Card Replacement project.

Co-ordinate weekly time sheets, overtime, and any other project related claims

Develop and maintain filing / retrieval system; co-ordinate filing / backups

Set up and manage document repository for the project

Co-ordinate all financial administration duties (staff refreshments, telephone, private calls, etc)

Ordering of Uniforms, Name tags, materials / stationary

Create, modify, maintain database on system module (E.g. MySAP)

Assistance with admin duties relating to advertisement of positions

Receiving guests (welcoming of management guests) etc

Capture and acknowledge supporting documents, acceptance of offer and any other supporting documents

Draw and maintain statistics on training interventions, absenteeism

General housekeeping

Assist with interview logistics, Venue, invitation of candidates, interview packs

Handling HR and general enquiries, verbally and writing

Assist with updating of employees’ data and files

Assist with preparation, distribution and gathering of feedback for various correspondences sent to candidates

Assist with assessment logistics and queries relating to assessment link and or venue logistics.

Qualifications and Experience

Grade 12, Certificate (NQF Level 4)

NQF Level 6 qualification in Administration or Related Qualification

1 to 3 years administrative or related experience.

Sound computer literate (MS Office)
Knowledge and understanding of:

Excellent understanding of MS Word, Excel, Power Point

Should be fluent in English.

Excellent communication and influencing skills

Hands-on-approach to work

Skills and Attributes
Excellent computer literacy skills, ability to liaise with stakeholders. planning, organising, co-ordination, control, facilitation, strong
interpersonal skills, strong verbal and communication skills (read, write, speak), Ability to prioritise tasks, sound reasoning and

How to Apply

If you wish to apply and meet the requirements, please forward your Curriculum Vitae (CV) to recruitmentSM@postbank.co.za Please indicate in the subject line the position you are applying for. To view the full position specification, log on to www.postbank.co.za and
click on Careers.

Closing Date

31 July 2024

Disclaimers
thinking, problem solving, persuasiveness, ability to work independently, analytical, accuracy conceptual, able to work under pressure and handle stress, sense of urgency, initiative, meticulous, self-motivated, output and deadline driven

The South African Postbank SOC Limited is committed to the achievement and maintenance of diversity and equity in employment, especially with regard to race, gender and disability. In compliance with the bank’s employment equity plans, first preference will be given to candidates from designated groups. Correspondence will be limited to short listed candidates only.

If you do not hear from the South African Postbank SOC Limited or its Agent within 3 months of this advertisement, please accept that your application has been unsuccessful. The South African Postbank SOC Limited reserves the right not to fill the positions or to re-advertise the positions at any time.
POPIA provides that everyone has the right to privacy, and it includes a right to protection against the unlawful collection, retention, dissemination and use of personal information. By applying for employment you consent to the processing of your personal information with Postbank. Your personal information and any attached text or documentation are retained by Postbank for a period
in accordance with relevant data legislation.