Bidvest Tank Terminals is hiring a Operations Administrator
OPERATIONS ADMINISTRATOR
Details
Closing Date: 2024/07/31
Reference Number: BTT240723-2
Job Title Operations Administrator
Job Type Permanent
Location – Town / City Durban
Location – Province KwaZulu-Natal
Location – Country South Africa
Minimum Education Level Bachelors Degree | Advanced Diploma
Job Advert Summary
To provide support to the Operations Director, General Manager and Operations team in handling all administrative tasks as well as any departmental system administration requirements. The incumbent in this position will proactively investigate, initiate and report on cost reduction initiatives, focusing on Operations.
Minimum Requirements
Matric
Office/Admin diploma
3 – 5 years general administrative experience is required
Must have relevant SAP knowledge and experience
Must have good knowledge of the requisition and receipting process
Good understanding of IT Management Systems
Sound knowledge of Microsoft office package
Some understanding of SHEQ Systems (ISO 45001, ISO 9001 & ISO 14001)
Managing Scientrix dashboard skills will be advantageous
Excellent communication skills
Duties and Responsibilities
Maintain a high level of communication between the Operations department and all other departments within the company
Comply with all operational standards, procedures, work instructions
Co-ordinate internal requests with various departments
Schedule meetings, strategic sessions, workshops, team building sessions, etc
Responsible for general office administration including replenishments
Minute taking for meetings (general meetings, OPCO, ROPCO, strategy sessions, workshops, etc.)
Collate and verify daily operations information for Durban (HFO and Steam)
Generate purchase requisitions for operations services (cleaners, laundry, grass cutting, AES, TES etc)
Ensure that hand over documents are signed for monthly receipting
Receipt purchase orders on SAP
Provide monthly reports regarding the status of receipts for Operations
Report and follow up with all defects in the admin building and ensure office cleanliness
Ensure that all Operational data and receipts are filed and available when required
Ensure that monthly accruals are compiled and sent to Finance timeously
Ensure that all TES time schedules are checked and signed off by the Managers
Arrange meeting venues and coordinate bookings in conjunction with Prestige staff
Arrange meals when required for meetings
Makro card and petty cash control and reconciliation
Co-ordinate and manage PPE as per service level agreement as well as the distribution of overalls to employees
Ensure that IT systems groups are up to date (email groups, IMS groups, Scientrix, etc)
Communicate with BTT Suppliers when necessary
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