Personal Assistant- Rand Water

Personal Assistant- Rand Water

Personal Assistant
Details
Personal Assistant (RA- N230726-2) – Rand Water
Closing Date
2023/08/08

Reference Number
RAN230726-2
Job Title Personal Assistant
Portfolio Rand Water Institute
Job Type Classification Permanent

Location – Country South Africa
Location – Province Gauteng
Location – Town / City Johannesburg South
Location – Site Rietvlei

Job Advert Summary
Rand Water is currently looking for a Personal Assistant the incumbent will provide an effective and efficient personal assistance, secretarial and administrative support to the Head Rand Water Institute (HRWI) in relation to all functions in the Business Unit.

Minimum Requirements

Grade 12 qualification essential .

Administration, Secretarial or HR Diploma.

10 years’ experience in an Administrative environment with office administration, personal assistance and secretarial experience.

Computer literacy.

Primary Duties

Provide an effective and efficient personal assistance, secretarial and administrative support to the Head Rand Water Institute in relation to all functions in the Business Unit.

Evaluate and submit reports to different internal and external structures and committees.

Manage the diaries of the HRWI and senior managers and co-ordinate arrangements related to this function.

Compile and type meeting packs, minutes of meeting, management reports, etc.

Co-ordinate all logistical arrangements for meetings, functions and other adhoc functions (internal and external) including travel arrangements.

Undertake a variety of administrative tasks within general guidelines.

Limit and control access to personal information in line with organisational policies and procedures.

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Knowledge

Office Management

Typing and Filing

Secretarial and Administrative knowledge

Procurement Knowledge

SAP Knowledge

Computer literacy – e.g. MS Office Suite

Basic Project Management

Skills

Good communication (Verbal and Written) skills

Good interpersonal skills

Time Management

Organisational Skills

Minute Taking Skills

Problem Solving

Attitude

Telephone etiquette

Quality conscious

Ability to safeguard sensitive information

Ability to work independently

Self-motivated and team player

Deadline orientated

Assertive

Ability to work under pressure

Rand Water reserves the right not to make appointments to any of the advertised positions at any stage

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