DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE: ADMIN CLERK (X6 POSTS)

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE

The Department of Public Works is an equal opportunity, affirmative action employer. The intention is to promote representatively in the Public Service through the filling of these posts and with persons whose appointment will promote representatively, will receive preference. An indication by candidates in this regard will facilitate the processing of applications. If no suitable candidates from the unrepresented groups can be recruited, candidates from the represented groups will be considered. People with disabilities are encouraged to apply.

CLOSING DATE : 10 March 2023 at 16H00
NOTE : Kindly take note that with effect from 01 January 2021, DPSA approved the
new Z83 Application Form (obtainable from any Public Service department);
applicants are requested to use the new application form and the Z83 form
must be signed when submitted as failure to do so will result in their application
being disqualified. With regard to completion of new Z83 form, part A and B
must be fully filled, Part C on method of correspondence and contact details
must be fully filled, two questions relating to condition that prevent
reappointment under part F must be fully answered. Page 1 must be initialled,
and applicants will not be disqualified if they only signed page 2. Failure to
comply with the above, applicants will be disqualified. To streamline the
recruitment process to be more responsive to the public, as well as to create
more protective measures during the pandemic by avoiding over-crowding and
curb the costs incurred by applicants such measures should include the
following regarding certification: Advertisement and accompanying notes must
clearly capture the requirements for the certification to reflect that applicants,
Please not note that applicants are not required to submit copies of
qualifications and other relevant documents on application but must submit the
Z83 and a detailed Curriculum Vitae. The communication from HR of the
department regarding requirements of certified documents will be limited to
shortlisted candidates. Therefore only shortlisted candidates for a post will be
required to submit certified documents on or before the day of the interview
following communication from HR. The application for employment Form (Z83)
provides under the sectional “additional information” that candidates who are
selected for interviews will be requested to furnish additional certified
information that may be requested to make final decision. It must be borne in
mind that when a document is certified as a true copy of an original, the certifier
only confirms it being a true copy of the original presented. Therefore, the
certification process does not provide validation of the authenticity of the
original document. The validation occurs when the documents is verified for
authenticity. Regulation 67 (9) requires the executive authority to ensure that
he or she is fully satisfied of the claims being made and these read with
Regulations (57) (c) which requires the finalisation of Personnel Suitability
Checks in order to verify claims and check the candidate for purpose of being
fit and proper for employment. Applications not complying with the above will
be disqualified. Should you not have heard from us within the next months,
please regard your application as unsuccessful. Note: It is the responsibility of
all applicants to ensure that foreign and other qualifications are evaluated by
SAQA. Recognition of prior learning will only be considered on submission of
proof by candidates. Kindly note that appointment will be subject to verification
of qualifications and a security clearance. Faxed or late applications will NOT
be accepted. Shortlisted candidates must be willing to undergo normal vetting
and verification processes. Should you not have heard from us within the next
3 months, please regard your application as unsuccessful.
ERRATUM: Kindly note that the following posts were advertised in Public
Service Vacancy Circular 06 dated 17 February 2023. (1) Assistant Director:
EPWP Training Coordinator Ref No: 2023/63, Centre: Head Office (Pretoria)
please note that the position is withdrawn.
OTHER POSTS

POST 07/159 : ADMIN CLERK: REAL ESTATE MANAGEMENT SERVICES REF NO: 2023/81
SALARY : R181 599 per annum
CENTRE : Umtata Regional Office

REQUIREMENTS : A Senior Certificate / Grade 12 with relevant experience in clerical services and
filling system for the component. Tertiary qualifications will be an added
advantage. Basic understanding of the PFMA of 1999 and other property
related legislation. Numerical skills, good verbal and communication skills.
Good interpersonal relations. Computer literate.

DUTIES : Record, organize, store, capture and retrieve correspondence and data.
Update register and statistics also handle routine enquiries. Make photocopies
and receive or send facsimiles. Distribute documents / packages to various
stakeholders as required. Type basic letters or other correspondence when
required, maintain leave register for the component, personnel records,
attendance register in the component. Arrange travelling and accommodation,
capture, update expenditure in the component. Check correctness of the travel
claims of officials and submit to the manger for approval and handle telephone
accounts and petty cash for the component.

ENQUIRIES : Mr. N Ndabeni Tel No: (047) 502 7000
APPLICATIONS : Mthatha Regional Office Applications: The Regional Manager, Department of
Public Works, Private Bag X5007, Sutherland Street, Mthatha 5099 or Hand
Deliver at 29 Sutherland Street, PRD II Building, 5th Floor, Mthatha.
FOR ATTENTION : Ms N Mzalisi

POST 07/160 : ADMIN CLERK: HELPDESK AND COMPLAINTS REF NO: 2023/82 (X2 POSTS)
SALARY : R181 599 per annum
CENTRE : Umtata Regional Office

REQUIREMENTS : A Grade 12 / Senior Certificate or equivalent qualification with appropriate
administration experience in User Demand Management or Key Accounts
Management. Must have computer Literacy certificate or course. Knowledge
Needed: Office Administration, Public Finance Management Act (PFMA),
Treasury Regulations, Data Base Management, Property Management and
Built Environment related regulations. Skills Needed: communication, ability to
follow a pro-active and creative problem solving approach, organising,
advanced numeracy, professionalism, and diplomacy and inter-personal skills.
Knowledge of Works Control System (WCS), Archibus, Client Relations, Client
service oriented and three year qualification (NQF Level 6) in Office / Business
and Public Management qualification as recognised by SAQA will serve as an
advantage.

DUTIES : Liaise with National Departments and Internal departmental Components
through management of a query tracking register for the Component. Follow
up on outstanding client day to day maintenance complaints logged in Archibus
or Worx4u system. Facilitate and coordinate meetings with internal and
external clients by issuing invites, arranging logistics, taking and distribution of
minutes. Follow up on resolutions of meetings. Update and maintain electronic
and physical records for procurement instruction. Type basic memorandums
and other correspondence when required. Acquire stationery for the
Component. Procure goods and services e.g equipment, material, catering,
refreshments, etc. for the Component. Arrange travelling and accommodation
for the Component. Maintain Leave Register. Assist and timely submit
subsistence and travelling allowance (S & T) documents of the Component.
Make copies and manage distribution register for outgoing and incoming
documents of the Component. Capture and update expenditure of the
component as per Finance Unit requirements. Manage and Maintain proper
filing system. Plan and manage diary of the unit. Act in supervisory capacity as
and when required.

ENQUIRIES : Ms A Poyo Tel No: (047) 502 7067
APPLICATIONS : Mthatha Regional Office Applications: The Regional Manager, Department of
Public Works, Private Bag X5007, Sutherland Street, Mthatha 5099 or Hand
Deliver at 29 Sutherland Street, PRD II Building, 5th Floor, Mthatha.
FOR ATTENTION : Ms N Mzalisi

POST 07/161 : ADMIN CLERK: PRODUCTION LEVEL CLERK (PROVISIONING& LOGISTICS) REF NO: 2023/83
SALARY : R181 599 per annum
CENTRE : Mthatha Regional Office

REQUIREMENTS : A Grade 12 / National Senior Certificate with appropriate experience in
Payments (An appropriate National Diploma will be an added advantage)
Record keeping skills, communication skills and good interpersonal skills
Knowledge of the following: PFMA, Treasury Regulations, Preferential
Procurement Policy Framework Act (PPPFA).

DUTIES : Receive original invoices and copy of delivery note from the supplier and transit
to capture on LOGIS Capture and re-authorise all payments to be made to the
supplier Capture any credit notes received from suppliers on the system and
authorisation of it Capture any disallowances on invoices received from
suppliers on the system Capture any memo received from Treasury for
backdated price increases and the pre-authorisations Forward the relevant
documents to financial delegate for final authorisation of payments Ensuring
that relevant approvals are obtained before any advanced payments are made
to suppliers Make enquiries on invoices, credit notes, disallowances, back
dated price increases and payments sent through to the financial system and
re-submit transactions.

ENQUIRIES : Ms. T Bomela Tel No: (047) 702 7046
APPLICATIONS : Mthatha Regional Office Applications: The Regional Manager, Department of
Public Works, Private Bag X5007, Sutherland Street, Mthatha 5099 or Hand
Deliver at 29 Sutherland Street, PRD II Building, 5th Floor, Mthatha.
FOR ATTENTION : Ms N Mzalisi

POST 07/162 : ADMIN CLERK: UDM: SAPS & IPID REF NO: 2023/84
(Re-advert all applicants who previously applied are encourage to re-apply).
SALARY : R181 599 per annum
CENTRE : Head Office (Pretoria)

REQUIREMENTS : A Grade 12 / National Senior Certificate with relevant experience in User
Demand Management (UDM)/ Key Account Management (KAM). Willing to
adapt work schedule in accordance with office requirements. Knowledge:
Office administration, Works Control System (WCS), Public Finance
Management Act (PFMA), Treasury Regulations, Financial management and
administration, State budgetary systems, Financial systems, Logis. Skills:
Numeracy, Accounting, Organising, Interpersonal skills, Diplomacy, Ability to
follow a pro-active and creative problem, Solving approach, Communication,
Computer literacy. Personal Attributes: Patience, Trustworthy, Team player,
Reliable, Resourceful, Ability to work under stressful situations, People
orientated, Punctuality, Assertive, Hard-working, Self-motivated, Ability to work
independently.

DUTIES : Attend to client’s complaints and queries: Maintain an active query register for
the unit. Address enquiries or refer them to the necessary manager. Follow up
on outstanding complaints and queries. Ensure resolutions of meetings are
addressed within established timeframes. Render general clerical support
services: Update and maintain electronic and physical records for procurement
instructions. Furnish information for reports to internal and external
stakeholders. Record, organise, store, capture, update and retrieve
correspondence and data. Make photocopies and receive or send facsimiles.
Distribute documents/packages to various stakeholders as required. Keep and
maintain the filing system for the component. Type basic letters and/or other
correspondence when required. Keep and maintain the incoming and outgoing
register of the component. Provide supply chain clerical support services within
the component: Liaise with internal and external stakeholders in relation to
procurement of goods and services. Obtain quotations, complete procurement
forms for the purchasing of standard office items. Stock control of office
stationery. Keep and maintain the asset register of the component. Assist with
ordering of material and equipment from suppliers. Provide personnel and
financial administration support services in the component: Capture and
update expenditure in component. Check correctness of subsistence and
travel claims of officials and submit to manager for approval. Handle telephone
accounts and petty cash for the component. Arrange travelling and
accommodation. Distribute personnel pay slips and ensure that a payroll
certificate has been signed and submitted to HR. Maintain a leave register for
the component. Provide a meeting management service to the sub-directorate:
Plan the diary for the sub-directorate. Book a meeting venue. Arrange meetings
and confirm attendance with stakeholders. Take minutes and distribute to
meeting attendees. Assist with procurement of a service provider for catering
where required.

ENQUIRIES : Mr P Chabalala Tel No: (012) 406 1393
APPLICATIONS : Head Office Applications: The Director-General, Department of Public Works,
Private Bag X65, Pretoria, 0001 or Hand deliver at CGO Building, Corner
Bosman and Madiba Street, Pretoria.
FOR ATTENTION : Ms NP Mudau

POST 07/163 : ADMIN CLERK: IMMOVABLE ASSET REGISTER REF NO: 2023/85
(24 Months Contract)
SALARY : R181 599 per annum
CENTRE : Port Elizabeth Regional Office (Gqeberha)

REQUIREMENTS : A Grade 12 / National Senior Certificate with appropriate relevant experience
in Property/Accounting/Immovable Asset Register Management. Experience in
State land administration and verification of immovable assets (land and
buildings) will be an added advantage. Valid driver’s License. Computer
literacy. Decision making skills. Negotiation skills. Excellent inter-personal
skills and Communication skills. Good Verbal and written communication Skills.
Ability to work under pressure and deadline driven.

DUTIES : Assist in physical verification of NDPWI assets. Perform support function. To
ASD and DD Physical Verification. Perform desktop planning and Confirmation
of ownership of land parcels. Assist with GIS spatial data checks. Check and
verify property data on relevant database and ERP solution. Do approvals for
all transactions passed by regions from mobile application. Administer the
performance of physical verification activities to provide status information
around existence and condition of all Immovable Assets in the register. Ensure
data accurateness in the IAR. Verify documents and do deeds searches. Assist
with property information to other units. Perform physical verification of sites
and condition assessment.

ENQUIRIES : Mr. ZDL Twala Tel No: (041) 408 2072
APPLICATIONS : 3913, North End, Port Elizabeth, 6056. Hand delivery: Room 430, Corner.
Hancock & Robert Street, North End, Port Elizabeth, 6056.
FOR ATTENTION : Ms S Mafanya

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE: ADMIN CLERK (X6 POSTS)

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE: ADMIN CLERK (X6 POSTS)