Ward Administrator at Netcare

Ward Administrator at Netcare

Role profile
Role title Ward Administrator- Theatre
Division Hospital Division
Location Netcare Pinehaven Hospital
Reporting structure Theatre manager

Role summary
The incumbent will be responsible for the co-ordination of all secretarial and administration work in the Theatre. The Theatre Administrator is also responsible for receiving all Representatives, visitors, and doctors in the Theatre and to make them feel welcome. The incumbent is further responsible for assisting data captures with problem solving and to assist the Theatre staff and the Unit Manager with assigned duties.

Key work output and accountabilities
• Assist with staff shift planning in the Theatre if required.
• Schedule nursing staff hours on Kronos system. Assist with editing of time cards on Kronos.
• Complete and update “Monthly Register” for learners.
• Ensure that the nursing staff are informed of new memorandums distributed by the business.
• Transcribe off duties to staff allocation book.
• Take minutes of staff meetings.
• Schedule nursing staff on TRTP.
• Keep call lists up to date

Skills profile
Education
• Grade 12 / Matric or equivalent NQF Level 4 Qualification

Work experience
• 2-3 years’ experience in administration position

Knowledge
• Computer Literate
• Knowledge of SAP IS-H is advantageous

PHYSICAL REQUIREMENTS
• In the event of any physical or psychological limitation that may impair the employee’s ability to perform the required job function, the employee must consult the employer for reasonable accommodation.

Non Managerial/ Specialist Skills
Customer Focus and Service Delivery

The capacity to identify and respond to the needs of *internal and external customers.
*Internal and external customers include patients, doctors, colleagues, suppliers, visitors, vendors and any other person that requires a relationship

Continuous Improvement

The capacity to improve systems and processes to facilitate continuous improvement.

Personal Work Ethic

Capacity to instil an ethic of quality and consistency in self and others.

Building Relationships

Capacity to establish constructive and effective relationships.

Communication

The capacity to clearly present information, either written or verbal.
Teamwork Capacity to cooperate with others to work towards a common goal.

Technical Knowledge

The capacity to perform a technical function to required standards.

Values and behaviours

Netcare values

At Netcare, our core value is care. We care about the dignity of our patients and all members of the Netcare family. We care about the participation of our people and our partners in everything we do. We care about truth in all our actions. We are passionate about quality care and professional excellence.

• Care – The basis of our business. The professional, ethical patient care and services we offer at every level of the organization.
• Truth – The crucial element in building relationships that work.
Open communication with honesty and integrity is essential.
• Dignity – An acknowledgement of the uniqueness of individuals.
A commitment to care with the qualities of respect and understanding.
• Compassion – We engage everyone with compassion and respond with acts of compassion in all interactions with our patients and their families.
• Participation – The willingness and desire to work in productive and creative partnerships with others and the commitment to communicate.

The Netcare way Netcare is committed to providing quality care. Our basic service standard holds us accountable for the below seven behaviours, which you will be accountable to uphold:

• I always greet everyone to show my respect.
• I always wear my name badge to show my identity.
• I am always well-groomed to show my dignity.
• I always practise proper hand hygiene to show my care.
• I always engage to show my compassion.
• I always say thank you to show my appreciation.
• I always embrace diversity to strengthen inclusivity and belonging.
 
Application process
Netcare is an equal opportunity employer
The Company’s approved Employment Equity plan and targets will be considered as part of the recruitment process aligned to the Group’s Employment Equity strategy. Netcare actively supports the recruitment of people with disabilities.

Interested candidates who meet the above criteria are requested to e-mail a detailed CV to Phuti.Monene@netcare.co.za

Please note:
• Please note that reference checks for internal applicants will be conducted with the applicant’s current and past Netcare direct line managers and the relevant Netcare HR Managers. Therefore, employees are encouraged to discuss internal job applications with their direct line manager to ensure that the line manager is aware of the application.

• The terms and conditions of employment relating to the function you have applied for will be based on those in the Division within which you will be employed.

• If a candidate has any disability that may impair the individual’s ability to perform the job function, the candidate must kindly inform the employer so that an assessment for reasonable accommodation can be made.

• By applying for this position and providing us with your CV and other personal information, you are consenting to the information being processed for possible recruitment and selection purposes only or for such purposes relating to assessing the establishment of an employment relationship with yourself, and this will be done in accordance with the applicable data protection and privacy legislation. We confirm that such information will not be used for any other purpose without obtaining your prior consent.

• If your application is not successful, we will retain your CV and other information provided on our electronic system for 12 months. If you object to your information being used in accordance with the aforementioned clauses, please indicate your objection, and we will immediately securely destroy your personal information.

• Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within 30 days of the closing date of this advert, should consider their application as unsuccessful.

Ward Administrator at Netcare