Universal Service and Access Agency of South Africa – SCM Officer

The Universal Service and Access Agency of South Africa (USAASA) is established in
terms of the Electronic Communications Act 36 of 2005. USAASA is an equal
employment employer, supportive of the objectives of the Employment Equity Act, and
encourages suitably qualified individuals from all groups including special designated

groups to apply for the following position:

SCM Officer Temporary Appointment (Demand and Acquisition)
R376 596.00 per annum (R31 383.00 per month all inclusive) (Ref. 2020/11)
Key Purpose:
The main purpose of the SCM Officer temp is to implement the USAASA SCM policy and procedures in
a compliant and effective manner, in order for the SCM to meet the needs of the business.
Key Performance Areas:
Demand and Acquisition:
 Support the implementation of the approved SCM procurement plan by providing support to
the organisation.
 Manage that the demand budget is complied with by reviewing demand requests and
complying with the organisation budget exception procedures monthly
 Coordinate the completion of and develop specifications and / or terms of reference in line
with the demand report and procurement plan on a monthly basis
Acquisition Management:
 Prepare bid documentation packs by receiving and checking ToR’s/Specifications, verifying
against the procurement plan / organisational budget, extracting and collating required
compliance documentation in line with compliance checklist and submitting to line manage
for approval on a monthly basis
 Quality review bid documents compiled by other staff, managing that bid documents
accurately reflect the business and compliance requirements and are in line with the
procurement plan / organisational budget on a monthly basis
 Manage that open bids are communicated accurately and timeously in the approved media
channels by preparing the advertisement, securing approval and placing within the required
deadlines and in line with SCM policy as required
 Undertake the pre-evaluation of submitted bids by applying the pre-evaluation checklist to
all submitted bids, cross referencing against the bid register and preparing a summary report
for management review as required
 Oversee that the Bid Adjudication Committee meetings are scheduled and coordinated by
managing the scheduling of the meetings and the required attendees, preparing the
documentation packs and undertaking required filing and record keeping of minutes and
decisions made monthly
 Participate in the Bid Evaluation Committee meetings by attending scheduled sessions and
providing input as required on a monthly basis
 Communicate bid decisions to internal and external stakeholders by preparing
communications for approval in line with decisions made in Bid Adjudication Committee
meetings and distributing as and when required
 Oversee that the quality and completeness of the list of prospective service providers for
quotation based procurement is maintained and updated with new or additional service
providers by completing the annual supplier database registration process and capturing
information into the database on an annual basis
 Distribute closed tender Bid Documentation by identifying appropriate service providers and
distributing documentation within required deadlines
Contract Management:
 Provide SCM support to the organisation to achieve delivery of the organisational strategy
and objectives in line with the budget and procurement plan by preparing and issuing the
letter award and submitting to Legal for contracting accurately and timeously on a monthly
 Maintain SCM records by processing all SCM related contracts and documents and
managing that information and documentation is complete on a monthly basis
 Prepare suppliers performance evaluations / reports by engaging with the departments on
supplier progress and reviewing project financial and narrative progress reports where
required and preparing recommendations for the managers review and action on a monthly
 Implement required sanctions on suppliers in line with instructions received as required

 Qualifications ● Matric, Diploma or equivalent in Supply Chain Management or Business
 Competent computer literacy level
● 3 – 5 years Supply Chain Management experience
 Public sector experience will be advantageous.
 3 – 5 Experience on SAP

Application letters accompanied by a comprehensive curriculum vitae, certified copies of
qualifications and identity document, should be forwarded for the attention of Ms Thilly
Maluleka to recruitment@usaasa.org.za or hand delivered to Building 1, Thornhill Office
Park, 94 Bekker Street, Vorna Valley, Midrand, 1685

Closing Date: 15 November 2020
Enquiries: S Scheepers 083 408 3308

Note: Correspondence will be limited to short-listed candidates only. If you have not been
contacted within three (3) months of the closing date of the advertisement, kindly regard your
application as unsuccessful. Short-listed candidates must be prepared to consent and be
subjected to necessary security vetting.