Umalusi: Administrative Assistant x6
Administrative Assistant: QAA-SQ
Reference Number
QAM/01/17
Requirements
Senior Certificate, NSC of SCa, NC(V) Level 4 or equivalent NQF level 4 qualification ?A minimum of 2 years’ experience in administration – preferably in an educational environment will be an added advantage ?Knowledge of principles and practices of basic office management and public relations ?Ability to plan and organise events, projects, seminars, workshops and meetings ?Knowledge of filling and archiving ?Communication skills (written and verbal) ?Strong computer skills.
Duties
Plan and organise logistics for the Technical and Vocational Education and Training workshops, training and conferences ?Prepare and organise training material and equipment for the training of external moderators ?Organise logistics for the meetings of the sub-unit and internal operational bilateral meetings with stakeholders ? Manage and update database of independent contract workers ?Plan and organise the logistical arrangements for the sub-unit activities ? Establish and maintain an effective filing system and keep electronic and hard copies for the sub-unit as per file plan ?Manage incoming and outcoming mail, email, fax documents and make photocopies ?Use Management Information System (MIS) for assigning tasks to contract staff ?Prepare travel arrangements and liaise with the travel agencies for flight bookings, accommodation and car hire for the sub-unit team members and contract staff according to approved project plans?Track budget for each activity ?Prepare for meetings and related activities, take minutes and distribute these to the sub-unit members and/or relevant parties ?Maintain a sound rapport with the internal and external stakeholders through effective communication. ?Attend to stakeholder queries, screen telephone calls and record messages.
Notes
Enquiries: Ms Olga Matlala or Mr Tumisho Manaka on (012) 030 0735. Applications may be submitted to the following email address: recruit.adminschools@umalusi.org.za . Failure to provide sufficient information on your detailed Curriculum Vitae will result in your application being disqualified. Closing Date: 22 February 2023. Communication will be limited to shortlisted candidates only. Umalusi encourages dynamic and competent persons and people with disabilities to apply in line with employment equity practices. Umalusi reserves the right not to fill this position.
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