Transnet – Personal Assistant


This advert is open for application by external applicants.


Equity Statement :Preference will be given to suitably qualified Applicants who are members of the
designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating
Division.


Applicants that are interested in applying for any of the advertised positions must apply by registering on the Careers section
of the Transnet Internet. Please take care in completing all required details on the profile, and then apply for the position.
Alternative Application Methods: (Completed Curriculum Vitae to be submitted)

Post :
E-mail :
Fax :


The closing date is on 25.01.2021. It is the responsibility of the applicant to ensure that HR has received the application
before the closing date of the advertisement.
Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your
application as unsuccessful.


Any questions regarding the application or recruitment process should be sent in writing to
THOBILE.NZAMA@TRANSNET.NET.


We urge all our employees, clients, members of the public and our suppliers to report any kind of fraud or corruption at
Transnet. Call the hotline toll free number: 0800 003 056 or email Transnet@tip-offs.com

Operating Division : TPT POD Corporate H/O
Position Title : Personal Assistant
Employee Group : Permanent
Department : Office of CE
Location : Durban
Reporting To : Chief Executive
Grade Level : F
Reference Number : 20200924

Position Purpose:
To support the effective functioning of the executive office by providing high level administrative support and professional
executive assistance, whilst maintaining the appropriate level of confidentiality, sophistication and protocol required of this
position. Enhance and protect the image and reputation of the Chief executive by portraying professionalism and integrity in
all interaction and communication with other parties.

Position outputs:
1.Manage and maintain the Chief executive’s schedule with due consideration of the corporate calendar and relevant events,
demonstrating an awareness and understanding of business priorities and issues and the impact thereof on business
operations.
2.Act as first point of contact, representative and information source for the executive’s office, and respond to basic
queriesand requests for information.
3.Receive and welcome VIP’s and visitors courteously and professionally.
4.Schedule and arrange meetings for the executive nationally and internationally, ensuring that agendas are prepared,
required inputs are received from all parties concerned, and that all relevant documentation is in order.
5.Co-ordinate local and international travel, accommodation and subsistence for the executive when required, including
currency and account reconciliation.
6.Arrange that minutes of meetings are taken, or take and distribute minutes to all relevant stakeholders.
7.Establish and maintain a secure and effective e-filing and document management system for the fast retrieval of data and
information.
8.Establish and maintain sound relations with all relevant stakeholders such as Board members, other executives, and
general staff in assisting with requests to and from the executive, dealing with issues/queries, and managing incoming and
outgoing instructions and responses to and from the executive.
9.Set the standard of executive office protocol, i.e. the way things are done in terms of executive office management
processes and practises, including for stakeholder relations management in the context of executive assistance.
10.Ensure effective management of the executive office through the efficient use of technology, ensuring optimisation of
available hardware, software and equipment.
11.Report expenditure and variances to the budget of the executive office on a monthly basis and manage flow of funds to
ensure continued availability.
12.Liaise and interface with relevant internal and external stakeholders such as suppliers, senior government officials, clients,
and other executives as required while maintaining the required level of confidentiality.
13.Prepare professional business correspondence accurately, timeously, and as specified, for review and approval by the
executive.
14.Compile presentations in line with the executive’s requirements.
15.Conduct first-line research for the executive when required, consulting relevant internal or external sources.
16.Coach and guide junior and lower level secretaries on protocol and correct office management processes and practises
as and when required.

Qualifications & Experience:
•Bachelor Degree in Business Administration or Relevant NQF level 7.
•Minimum 8 years relevant experience.


Competencies:
•Detailed knowledge of policies, procedures, principle’s, standards and processes (governance, delegation of authority,
procurement, compliance, etc.)
•Ability to work under pressure and meet deadlines
•Ability to work with tact and discretion
•Excellent planning and organising skills
•Exceptional communication skills (written and verbal)
•Excellent time management skills
•Must have strong ethics
•Highly assertive
Anchoring the Transnet Way

Is a conceptual and analytical thinker

Is results focused

Is courageous

Is resilient

Is emotionally intelligent

Is an excellent communicator and regulator

Leading the Transnet Way

Is visionary and inspiring

Is strategic

Is collaborative

Is innovative and entrepreneurial

Has impact and influence

Is a change agent

PLEASE NOTE: Transnet, its employees or representatives never ask for a fee from job seekers. Any such requests are fraudulent. Please report any
suspicious activities in this regard to the Transnet anti-fraud line on 0800 003 056.
Managing the Transnet Way

Optimises business performance

Manages finances

Manages people & teams

Delights customers

Manages programs, projects & contracts

Manages risk and compliance

Sustaining the Transnet Way

Empowers and develops others

Is inquisitive and develops self

Manages and shares information

Role models the culture and values

Embraces diversity

Has the right skills