SENIOR REGISTRY CLERK
POST 30/69 : SENIOR REGISTRY CLERK: GENERAL RECORDS MANAGEMENT REF
NO: DHET35/08/2022
Branch: Corporate Services
Directorate: Information Technology and Business Management System
SALARY : R176 310 per annum (Level 05)
CENTRE : Pretoria
REQUIREMENTS : An appropriate national senior certificate/grade 12 certificate (Vocational) /
(NCV) Level 4 certificate. Minimum of one (1) to two (2) years of relevant
working experience in the registry environment. Knowledge Information Act
(PAIA) and National Archives and Records Service Act (NARSA). Knowledge
of electronic document and records management systems (EDRMS).
Customer care and Client orientation skills. Computer literacy (MS Word,
Excel, PowerPoint). Problem-solving skills. Planning, organizing, verbal and
written communication skills. Telephone etiquette and good leadership skills.
Interpersonal skills.
DUTIES : Receiving parcels delivered by hand and recorded in the register. Render
courier service: package documents, place in envelopes, address envelopes;
place them in an outgoing tray and record mail in the mail register. File and
retrieve files on-site storage. Control movement of files and access to files.
Index, scan, and photocopying Register supply of files to officials and maintain
a register of files opened and make follow up if the file is not returned to
Registry after the due date. Issue reference numbers according to the
approved file plan. Attend to clients’ enquiries; assist in the absence of the
supervisor and perform any other task.
ENQUIRIES : Mr P Mtshali Tel No: 012 312 5089 / Mr R Kgare 012 312 5442 / Mr D Moyane
012 312 5165
APPLICATIONS : DHET invites applicants to apply online on the New Z83 form by accessing the
Departmental Website (click the ‘apply now’ button) or
http://z83.ngnscan.co.za/apply
NOTE : following the easy prompts/instructions. Upload the supporting documents
namely, (1) a comprehensive CV, and (2) copies of all qualifications (including
matriculation), identity document, valid driver’s licence, and any other
document (where required). A fully completed and signed Z83 form will be
considered. A user guide and ‘how to’ videos will assist in how to complete the
form and digital signature. Only shortlisted candidates will be required to submit
certified documents/copies on or before the day of the interviews. It is the
applicant’s responsibility to have foreign qualifications evaluated by the South
African Qualification Authority (SAQA). Candidates whose appointments
promote representativity in terms of race, gender, and disability will receive
preference. All shortlisted candidates for SMS posts will be subjected to a
technical exercise that intends to test relevant technical elements of the job,
the logistics of which will be communicated by the Department. The successful
candidate(s) will be required to undergo a Competency Assessment. One of
the minimum entry requirements for the SMS position is the Pre-entry
Certificate. No appointment will take place without the successful completion
of the pre-entry certificate and submission thereof. For more details on the preentry course visit: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/. The candidate(s) will be required to sign an annual performance
agreement, disclose his/her financial interests, and be subjected to security
clearance. If you have not been contacted within three (3) months of the closing
date of this advertisement, please accept that your application was
unsuccessful. Suitable candidates will be subjected to personnel suitability
checks (criminal record check, citizenship verification, qualification/study
verification, and previous employment verification). Applications received after
the closing date will not be considered. “DHET is committed to providing equal
opportunities and practising affirmative action employment. It is our intention
to promote representativity in terms of (race, gender, and disability) in the
organisation. Women and people living with disability will receive preference in
all DHET posts”.
CLOSING DATE : 02 September 2022
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