SECRETARY AT DEPARTMENT OF AGRICULTURE (DOA)

SECRETARY AT DEPARTMENT OF AGRICULTURE (DOA)

DEPARTMENT OF AGRICULTURE (DOA)

CLOSING DATE : 05 June 2026 at 16:00

NOTE : To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF
document to a maximum of 10 megabytes) via e-mail or hand delivery. The
Department will not be held responsible for server delays. Late applications
due to technical issues will not be considered. Shortlisted candidates must
provide certified copies of required documents (Identity Document,
qualifications, etc) where necessary and service certificates to support senior
management experience to Human Resources before the interviews, including
South African Qualifications Authority (SAQA) evaluation reports for foreign
qualifications. Failure to comply will result in disqualification.

To be appointed
at Senior Management Service (SMS) level, you must complete the SMS Preentry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/ appointment is subject to successful competition of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. All
shortlisted candidates, including SMS shall undertake two pre-entry
assessments. One must be a practical exercise, and the other must be an
Integrity (Ethical Conduct) Assessment. Selection panels shall score both
technical exercises as an additional criterion in the interview process. NB:
Please note that false or fraudulent qualifications submitted by applicants will
be reported to the South African Police Services (SAPS), and a criminal case
shall be opened.

Applications: Please submit your application before the
closing date as late applications will not be considered. Do not submit duplicate
applications. If applying for multiple posts, submit separate applications for
each post. Due to high volumes, the Department will not acknowledge receipt
of applications. Communication will be limited to shortlisted candidates only. If
you have not heard from us within 3 months, please consider your application
to be unsuccessful. Should, during any stage of the recruitment process, a
moratorium be placed on the filling of posts or the Department is affected by
any process such as, but not limited to, restructuring or reorganisation of posts,
the Department reserves the right to cancel the recruitment process and readvertise the post at any time in the future.

Important: DOA is an equal
opportunity employer committed to promoting representivity and affirmative
action. We encourage applications from all qualified candidates. The
Department reserves the right not to fill vacancies. By applying you consent to
the collection and processing of your personal information for recruitment
purposes. Shortlisted candidates will be required to be available for
assessments and interviews at a date and time as determined by the
Department. Shortlisted candidates will undergo personnel suitability checks,
security vetting and reference checks (including social media profiles).
Applications must declare any pending criminal, disciplinary or any other
allegations or investigations.

Successful candidates must pass security
clearance, sign an employment contract, sign an annual performance
agreement and disclose financial interests. All applicants are required to
declare any conflict or perceived conflict of interest, to disclose memberships
of Boards and directorships that they may be associated with. Failure to
disclose relevant information may result in disqualification or termination.

OTHER POSTS

POST 17/03 : SECRETARY REF NO: 3/3/1/35/2026
Directorate: Plant Health
SALARY : R237 453 per annum (Level 05)
CENTRE : Gauteng: Pretoria

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate (NQF 4). No
experience required. Job related knowledge: Knowledge of the relevant
legislation/policies/prescripts and procedure. Telephone etiquette. Basic
knowledge of financial administration. Job related skills: Sound organizational
skills. Computer literacy (MS Office). Good interpersonal relations. High level
of reliability. Written commination skills. Language skills. Ability to communicate
well with people at different levels and from different backgrounds. Ability to do
research and analyze documents situations. Ability to act with tact and
discretion. Good grooming and presentation. Self-management and
motivation. Ability to work long extended hours.

DUTIES : Provide secretarial / receptionist support service to the Director. Receive
telephone calls and refer the calls to the correct role players if not meant for
the relevant senior manager. Record appointments and events on the diary.
Type documents for the senior manager and other staff within the unit. Operate
office equipment e.g. Fax machine and photocopiers. Provide clerical support
services to the senior manager. Liaise with travel agencies to make travel
arrangements. Check the arrangements when relevant documents are
received. Arrange meetings and events for senior manager and employees in
the unit. Identify venues, invite role players, organise refreshments, set up
schedules for meetings and events. Process the travel and subsistence claims
for the unit. Process all invoices that emanate from the activities of the work of
the senior manager. Record basic minutes of the meetings of the senior
manager where required. Draft routine correspondence and reports. Do filing
of documents for the senior manager and the unit where necessary. Administer
matters such as leave registers and telephone accounts. Receive, record and
distribute all incoming and outgoing documents. Handle the procurement of
standards items such as stationary, refreshments etc. Collect all relevant
documents to enable the Director to prepare for meetings. Remain up to date
with regard to prescripts / policies and procedures applicable to the work
environment to ensure efficient and effective support to the senior manager.
Study the relevant Public Service and the departmental prescripts / policies
and other documents to ensure that the application thereof is understood
properly. Remain abreast with the procedures and processes that apply in the
office of the senior manager.

ENQUIRIES : Mr Jan Hendrik Venter Tel No: (012) 319 6384

APPLICATIONS : Applications can be submitted by hand delivery during office hours to 20 Steve
Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email: Srecruit35@nda.gov.za
NOTE : EE Target: African Males and Persons with disabilit