SECRETARY

SECRETARY

DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT
CLOSING DATE : 05 December 2022 at 16:00

NOTE : The application must include only completed and signed new Z83 Form,
obtainable from any Public Service Department or on the DPSA web site link:
https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae.
Certified copies of Identity Document, Grade 12 Certificate and the highest
required qualifications as well as a driver’s licence where necessary, will only
be submitted by shortlisted candidates to Human Resources on or before the
day of the interview date. Failure to do so will result in your application being
disqualified. Foreign qualifications must be accompanied by an evaluation
report issued by SAQA. It is the applicant’s responsibility to have all foreign
qualifications evaluated by SAQA and to provide proof of such evaluation
report (only when shortlisted). The requirements for appointment at SMS level
include the successful completion of the Senior Management Pre-entry
Programme as endorsed by the NSG. Prior to appointment, a candidate would
be required to complete the Nyukela Programme: Pre-entry Certificate to
Senior Management Services as endorsed by DPSA which is an online course,
endorsed by the National School of Government (NSG). The course is
available at the NSG under the name Certificate for entry into the SMS and the
full details can be sourced by the following link:
https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. No
appointment will take place without the successful completion of the pre-entry
certificate and submission of proof thereof. All shortlisted candidates will be
subjected to a technical exercise that intends to test relevant technical
elements of the job, the logistics of which will be communicated by the
Department. Following the interview and technical exercise, the selection panel
will recommend candidates to attend a generic managerial competency
assessment in compliance with the Department of Public Service and
Administration (DPSA) Directive on the Implementation of Competency Based
Assessments. The competency assessment will be testing generic managerial
competencies using the mandated DPSA SMS competency assessment
tools.Applications: Please ensure that you submit your application before the
closing date as no late applications will be considered. If you apply for more
than 1 post, please submit separate applications for each post that you apply
for. Due to the large number of applications we envisage to receive,
applications will not be acknowledged. Should you not be contacted within 3
months of the closing date of the advertisement, please consider your
application to be unsuccessful. Should, during any stage of the recruitment
process, a moratorium be placed on the filling of posts or the Department is
affected by any process such as, but not limited to, restructuring or
reorganisation of posts, the Department reserves the right to cancel the
recruitment process and re-advertise the post at any time in the future.
Important: DALRRD is an equal opportunity and affirmative action employer. It
is our intention to promote representivity in DALRRD through the filling of posts.
The Department reserves the right not to fill a position. Shortlisted candidates
will be required to be available for assessments and interviews at a date and
time as determined by the Department. All shortlisted candidates will be
subjected to personnel suitability checks. The successful candidate will be
subjected to undergo security vetting. DALRRD will conduct reference checks
which may include social media profiles of the shortlisted candidates.
Applicants must declare any pending criminal, disciplinary or any other
allegations or investigations against them. Should this be uncovered during /
after the interview took place, the application will not be considered and in the
unlikely event that the person has been appointed such appointment will be
terminated. The successful candidate will be appointed subject to positive
results of the security clearance process. The successful candidate will be
required to enter into an employment contract and sign a performance
agreement with the Department. All applicants are required to declare any
conflict or perceived conflict of interest, to disclose memberships of Boards and
directorships that they may be associated with.

MANAGEMENT ECHELON

POST 44/43 : SECRETARY REF NO: 3/2/1/2022/665
Directorate: Budget Perfomance Management
SALARY : R181 599 per annum (Level 05)
CENTRE : Gauteng (Pretoria)

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Computer literacy (Microsoft Word, Excel,
PowerPoint, etc). Job related skills: Good telephone etiquette, Sound
organizational skills, Language skills and ability to communicate well with
people at different levels and from different backgrounds, Communication skills
(written and verbal), Ability to act with tact and discretion and Good
presentation skills.

DUTIES : Provide secretarial / receptionist support service to the Director. Receive
telephone calls and refer the calls to the correct role players if not meant for
the relevant senior manager. Record appointments and events on the diary.
Type documents for the senior manager and other staff within the unit. Operate
office equipment e.g. Fax machine and photocopiers. Provide clerical support
services to the senior manager. Liaise with travel agencies to make travel
arrangements. Check the arrangements when relevant documents are
received. Arrange meetings and events for senior manager and employees in
the unit. Identify venues, invite role players, organise refreshments, set up
schedules for meetings and events. Process the travel and subsistence claims
for the unit. Process all invoices that emanate from the activities of the work of
the senior manager. Record basic minutes of the meetings of the senior
manager where required. Draft routine correspondence and reports. Do filing
of documents for the senior manager and the unit where necessary. Administer
matters such as leave registers and telephone accounts. Receive, record and
distribute all incoming and outgoing documents. Handle the procurement of
standards items such as stationary, refreshments etc. Collect all relevant
documents to enable the Director to prepare for meetings. Remain up to date
with regard to prescripts / policies and procedures applicable to the work
environment to ensure efficient and effective support to the senior manager.
Study the relevant Public Service and the departmental prescripts / policies
and other documents to ensure that the application thereof is understood
properly. Remain abreast with the procedures and processes that apply in the
office of the senior manager.

ENQUIRIES : Mr N Malisha Tel No: (012) 312 8525
APPLICATIONS : Applications can be submitted by post Private Bag X833, Pretoria, 0001 or
hand delivered to: 184 Jeff Masemola Street (formerly known as Jacob Mare),
corner of Jeff Masemola and Paul Kruger Streets, Pretoria or Agriculture
Place,20 Steve Biko (formerly Beatrix Street), Arcadia, Pretoria 0001.

NOTE : Coloured, Indian and White Males and Coloured, Indian and White Females
and Persons with disabilities are encouraged to apply

SECRETARY