REGISTRY CLERK (X2 POSTS)

REGISTRY CLERK (X2 POSTS)

DEPARTMENT OF DEFENCE

POST 15/36 : REGISTRY CLERK REF NO: CFO 22/4/7 (X2 POSTS)
Finance Management Division
Chief Directorate: Accounting
Directorate: Personnel Payments
SALARY : R176 310 per annum (Level 05)
CENTRE : Pretoria

REQUIREMENTS : Minimum requirements: Grade 12 Certificate. Reasoning and problem solving
ability. Computer literate (MS Office software package). Good verbal and
written communication skills. Ability to effectively function as part of a team,
receptive to work-related suggestion/ideas, decisive/persevering iro task
finalisation and able to effectively function under pressure. Disposition and
aptitude towards correct effective and efficient Registry practices. Added
advantage: A minimum of one year relevant experience in the relevant field.
In the possession of a valid RSA/Military driver’s licence.

DUTIES : Assist in implementing and maintaining processes to manage and control
incoming and outgoing correspondence as well as maintaining an effective
filling system for correspondence, documentation and payments files in the
applicable sub-section. Collecting/delivering documentation and payments
files from/to section applicable. Assisting in ensuring the correct and efficient
recording and storage of S&T related documentation. Render an effective filing
and records management service for subsistence and travel section. Filling of
files consisting of S&T claims. Distributing documents to the relevant
checkers. Opening and closing of S&T files. Management of the files register
(incoming and outgoing claims). Numbering of files after receiving them.
Managing of the disapproval registry book. Attending to enquiries and sending
clients to the relevant personnel. Assisting in the location of files that are
misfiled. Filing, storage tracing and retrievals of documents and files. Handle
of enquiries pertaining to S&T files. Handle of enquiries pertaining to S&T files.
Making photocopies when requested. Sending and receiving faxes when
requested to do so.

ENQUIRIES : Ms T. Tshioma Tel No: (012) 392-2245

APPLICATIONS : Applications must be submitted to: Financial Management Division, DFSS,
Career Management Section, Private Bag X137, Pretoria, 0001 or applications
may be hand-delivered to: Department of Defence, Poynton building, 195
Bosman Street, Pretoria where it must be placed in wooden post box number
5 at Reception. Note: Please use reference number not post number.

NOTE : Prospective applicants must please make use of the new Z83 form which is
effective as at 01 January 2021. All applicants must complete all the sections
in the Z83 form including section C on contact details and medium of
communications and section E on current study (institution and qualification).
African males & females, Indian males, Coloured males and people with
disability are encouraged to apply. The advertisement (s) contained herein
is/are meant for the attention/perusal from all interest job seekers whether they
are serving employees/officials of the DOD/Public Service, unemployed
persons or persons employed outside the Public Service. Person not
employed by the DOD/Public Services are encouraged to apply for the
vacancies advertised in this circular. Applications must be submitted on the
prescribed form Z83 (obtainable from any Public Service department), which
must be originally signed and dated by the applicant and which must be
accompanied by a detailed CV (with full particulars of the applicants’ training,
qualifications, competencies, knowledge, experience and etc) All documents
attached need not be certified when applying for a post(s). Only the shortlisted
candidates will be required to bring certified documents (i.e. educational
qualifications, ID Copy and Driver s license etc). Non-RSA Citizens/Permanent
Resident Permit Holders must attach a copy of their permanent residence
permits to their applications. Should you be in possession of a foreign
qualification(s), it must be accompanied by an evaluation certificate from the
South African Qualification Authority (SAQA). All applications received after
closing date will not be considered. Failure to comply with the above
instructions will result in applications being disqualified. Should an application
be received where an applicant applying for more than one post must submit
a separate form Z83 (as well as the documentation mentioned above) in
respect of each post being applied for. If an applicant wishes to withdraw an
application it must be done in writing. If an applicant applies for more than one
post on the same applications form, the application will only be considered for
the first post indicated on the application and not for any of the other posts.
The successful candidates will be subjected to Personnel Suitability Checks
(criminal record-, citizenship- & financial/asset record checks and qualification
and employment verification). Successful candidates will also be subjected to
security clearance processes. Potential candidates, declared in excess must
indicate their excess status on Z83, Applicants who do not receive
confirmation or feedback within 3 (three) months after the closing date, please
consider your application unsuccessful. Due to the large volume of responses
anticipated, receipt of applications will not be acknowledged and
correspondence will be limited to short-listed candidates only. For more
information on the job description(s) please contact the person indicated in the
post details. Successful candidates will be appointed on probation for the
period of twelve (12) months regarding the prescribed rules and will be
expected to sign a performance agreement. The Department reserves the
right not to make appointment(s) to the advertised post(s)

CLOSING DATE : 20 May 2022 @ 16:0