PROVISIONING ADMINISTRATIVE OFFICER

PROVISIONING ADMINISTRATIVE OFFICER

PROVISIONING ADMINISTRATIVE OFFICER REF NO: MPDOH/NOV/21/14
SALARY : R257 508 per annum, (plus service benefits)
CENTRE : Tonga Hospital, Ehlanzeni District
REQUIREMENTS :

Senior Certificate / Grade 12 plus three (3) years relevant experience or
Diploma / Degree in Finance / Public Administration / Management / Logistics
Management / Procurement Management / Supply Chain Management.
Knowledge and experience of provisioning administration, main focus in the
following areas: LOGIS, Preferential Procurement Policy framework (PPPFA),
State Tender Board Regulations (ST 36 and ST 37) and Public Finance
Management Act (PFMA) and National Treasury Regulations and general
knowledge of Basic accounting system (BAS). Knowledge of the Central
Supplier Database. Introductory Training in Supply Chain Management field,
as well as advanced knowledge of the CSD (Central Supplier Database)
system is a must. The incumbent must have a working knowledge of a
Computer Spreadsheet and Word processor. Facilitation skills, presentation
skills, good Interpersonal and Customer Relations, as well as the ability to
interpret and explain and to communicate registration and SCM processes to
suppliers. Knowledge of the PFMA and all other prescripts regarding Supply
Chain Management. Computer literacy. Sound interpersonal and
communication skills (written and verbal). Good management and supervisory
skills. Ability to work independently and tight deadlines. Valid driver’s licence is
a must.
DUTIES :

Manage procurement services (demand and acquisition). Co-ordinate the
sourcing and purchasing of goods and services. Control and regularly update
the supplier’s database. Implement of preventive mechanism to eliminate theft,
losses, wastage and misuse of stores. Supervise and control the work of sub￾ordinate (including training) in the procurement section. Deal with more
advanced and complicated matters pertaining to provisioning administration.
Manage all aspects of orders such as quotations, purchase and processing of
requisitions, authorization of procurement advice and guidance to all clients,
chief user clerks and responsibility managers. Ensure compliance with
departmental and treasury regulations. Evaluate and test compliance of all
purchasing transactions. Manage all open orders. Liaising with National
treasury on CSD verification issues. Mentor and assist suppliers to register on
CSD. Provide tender advisory services to suppliers and SCM Practitioners.
Management of warehouse. Compile monthly and quarterly warehouse
reports. Render guidance in writing of specifications. Monitor, control and
evaluate performance of subordinates. Implementation of preventive
mechanism to eliminate theft, losses, wastage and misuse of stores. Liaising
with National treasury on CSD verification issues. Render effective and efficient
warehouse management services, inventory management and reporting.
Knowledge of Departmental policies, prescripts and practices. Check, place
and verify orders for goods. Receive and verify goods from suppliers. Capture
and ensure that goods from end user. Issue goods to end users. Check and
maintain goods registers. Update and ensure the maintenance of the register
of suppliers. Deal with Human resources matters such as leave and perform
development system.
ENQUIRIES :

Ms. Glory Mokone Tel No: (013) 766 3340 / Mr. Michael Mlangeni Tel No: (013)
766 3753 / Mr. Emmanuel Makokoropo Tel No: (013) 766 3384 / Ms. Gugu
Nkosi Tel No: (013) 766 3103 / Ms. Nomsa Maphanga Tel No: (013) 766 3207
/ Ms. Sebenzile Mthisi Tel No: (013) 766 3339 and IT related queries: Mr.
Sydney Nkosi Tel No: (013) 766 3077 / 3004.
APPLICATIONS : Departmental Online Application System: www.mpuhealth.gov.za