Personnel Clerk at Limpopo Tourism Agency
Vacant Position – Personnel Clerk
Limpopo Tourism Agency
Download Detailed Job Specifications For Website 25 May 2026 (pdf)
Limpopo Tourism Agency (LTA) is a schedule 3C parastatal mandated in terms of Limpopo Tourism Act of 2009 to amongst other things promote and offer a sustainable and diverse tourism experience through strategic marketing (destination marketing), support and facilitate tourism development programmes, collaborations with stakeholders and sector transformation. The mandate of the entity incorporates the investment and trade promotion of the destination Limpopo. LTA as an environment that encourages innovation, creativity and self-management, has the following challenging positions at their Head Office in Polokwane. Limpopo Tourism Agency is an equal opportunity employer committed to the achievement and maintenance of diversity as well as employment equity. WOMEN and PEOPLE WITH DISABILITIES are encouraged to apply.
Post: Personnel Clerk
Ref No.: 003/26
Salary: R 358 054 (Total cost to Company Salary including benefits: Not Negotiable)
Reporting: Position reports to the Human Resources Practitioner
ESSENTIAL REQUIREMENTS OF THE POST
Qualification
Grade 12, plus Certificate in Human Resources (NQF 5) or Equivalent
Work Experience
– 1 year experience
– Knowledge of relevant legislation/policies/prescripts and procedures.
– Good interpersonal skills
– Good Communication skills
– Computer literacy on MS Office programmes
JOB PURPOSE
To render administrative and clerical support to human resource practices and administration services
DUTIES OF THE POST
Personnel Records Management:
– Open, as per Records Management’s standards and guidelines, personnel file for each employee of the Agency
– Maintain a personnel records office for the Agency to manage records in terms of applicable legislation
– Develop and maintain file indices (indexes)
– File all personnel records in individual personnel files
– Process all incoming mail for filing, and distribute to relevant managers
– Issue overdue notices for files not returned to personnel records office
– Safekeeping of all personnel files and treating them as confidential
– Systematic disposal of personnel records, where required, in terms of legislation and with the leadership of Records Management
– Facilitate the transfer of files to other government entities, where required by law
– Process applications for information on personnel file in terms of the Promotion of Access to Information Act (PAIA)
In order to ensure efficient record keeping of personnel data and information
General administrative support to human resource business unit:
– Collect and capture training and development data of employees and unemployed learners on the database (MS Excel & SAGE System)
– Capture new and existing employees’ data on HR Information System
– Organise and confirm venues for training, interviews, and meetings
– Send out invites and handle response (RSVPs) to participants of any meeting organised by human resource management
– Prepare logistics of the meetings, namely and where applicable:
– Catering and refreshments
– Master-lists (long lists of applicants for vacancies
– Agendas
– Attendance Registers for interview panel members and candidates
– Meeting / Interview packs
– Orientation Packs
– Training Packs
– Scribing / minute-taking and distribution thereof to participants
– Provision and updating confidential employee personal information on personnel files
In order to ensure the provision of efficient general administrative support for human resources and to employees’ personal information
Recruitment, selection, and appointment processes:
– Distribute vacancy advertisement request forms to departments, and collate them after their completion
– Compile supply chain management requisition notes for advertisement of vacancies
– Provide logistical arrangements for interviewing prospective employees, covering:
– Compilation of master- and short-lists
– Booking of dates and confirmation thereof with members of interviewing panels
– Booking and preparation of interviewing venues
– Contacting candidates and confirming interviewing dates and time slots with them
– Pre-confirming and pre-arranging the handling of travel and accommodation claims, where applicable, and completion of claims on interview days, for prospective candidates
– Take notes / record proceedings of interviews
– Prepare interview reports for interviewing panels
– Providing candidates with written letters of the outcomes of their interviews, whether successful or not, and with additional appointment logistics where candidates are successful
– Prepare / confirm employee workstations with relevant departments / business units prior to new employees assuming duties
– Prepare conditions suitable for the introduction and orientation of new employees
In order to ensure the efficient administration of employee recruitment, selection, and appointment processes
Perform any other related duties as instructed by Human Resources Practitioner
ENQUIRIES: Ms. K.A Chauke – 064 870 1156
APPLICATIONS: personnelclerk@golimpopo.com
Notes: Applications, together with a concise CV, Certified copies of certificates and ID copy can be emailed or hand delivered at ERF 92/688, Portion 2, Southern Gateway EXT 4, N1 Main Road, Polokwane for the attention of the Chief Executive Officer.
Note: All attachments for email applications must include an application cover letter, CV and copies of qualifications in PDF format and as one (1) document or attachment, indicate the correct job title and the reference number of the post on the subject line of your email. Use the correct email address associated with the post, where provided. JPEG (picture/snapshot) application will not be accepted.
Closing Date: 17 June 2026
PLEASE NOTE: Appointable candidates will be subjected to personnel suitability checks (Verification of qualifications and criminal record checks). Applicants with foreign qualifications must attach certified copies of certificates of evaluation by the South African Qualification Authority (SAQA).
If you do not receive any response within three months, please accept that your application was not successful.
The entity reserves the right not to make any appointment to these positions.
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