Personal Assistant Vacancy at City of Johannesburg Metro Municipality

Personal Assistant Vacancy at City of Johannesburg Metro Municipality

Personal Assistant

Department: Private Office of the Executive Mayor (POEM)
Branch: Various MMC Offices
Designation: Personal Assistant
Remuneration: R482 294,28 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

Minimum Requirements:

• Matric/Grade 12;
• Secretarial and/or Administration Diploma or similar and/or relevant qualification at NQF
  level 6;
• 3 years’ experience operating at a Senior Secretarial level within a government
  environment;
• Experience in administration and document management;
• Computer Literacy in MS Office and Internet;
• High degree of interpersonal skills to interact with all levels of staff, the public, and
  Councillors.

Primary Function:
Provide an effective document management system by dealing with high-level
correspondence that requires a direct response from the MMC, in conjunction with the
Office Manager, ensuring that correspondence is dealt with timeously. Channel
correspondence not requiring the MMC’s response to the Office Manager.

Key Performance Areas:

• Provide assistance to the Member of the Mayoral Committee (MMC) through the Office
  Manager in all administrative activities. Assist in preparing for meetings, minute taking, and
  the implementation of  decisions taken at meetings to ensure that the responsibilities of the
  Office of the MMC are followed through and completed within required standards and
  deadlines;
• Provide assistance to the MMC in terms of logistics and recording of meeting outcomes;
• Ensure diary management of the MMC;
• Provide office support and administrative office assistance;
• Manage internal liaison services from both the administration, political, and stakeholder
  areas;
• Provide assistance with ad-hoc functions/events

Leading Competencies:

• Computer literacy (All MS Office Applications);
• High level of interpersonal skills to interact with all levels of strategic/public and councillors;
• Teamwork, Accountability, and Ability to work under pressure.

Core Competencies:

• High level of confidentiality;
• Attention to detail;
• Initiative;
• Professionalism;
• Sound judgement;
• Work independently and under pressure;
• Multi-skilled in a range of roles applicable to the position.

“All suitably qualified candidates are encouraged to apply and will be considered. The
City of  Johannesburg applies the principles of employment equity as per National
legislation and policy guidelines and will consider designated groups in line with these
requirements. Preference will be given to previously disadvantaged groups including
those with disabilities. Appointments will be made in accordance with the approved
Employment Equity Plan to promote its equitable representation in terms of race,
gender and disability.”

Please take note that only online applications will be considered. Please apply by
using the following link below:
https://share-eu1.hsforms.com/1sZxGB4vVTOmt05sRIUEE4wew554

ENQUIRIES ONLY:
Contact Person: Wisani Mabunda
Tel No: 011 407 6835

CLOSING DATE: THURSDAY, 21 NOVEMBER 2024

Applicants are respectfully informed that, if no notification of appointment/response is
received within six (6) weeks of the closing date, they must accept that their application
was unsuccessful. By submitting your application for a position at the City of
Johannesburg, you are consenting that the personal information submitted as part of
your application may be used for the purposes of the Recruitment and Selection and
related process. In terms of the Talent Acquisition Policy of the City of Johannesburg,
you hereby consent to the following risk checks should your application be shortlisted:

• Credit Record,
• CV validation,
• Employment record verification,
• Criminal check,
• Identity validation.