Office of the Chief Justice: Register’s Clerk (x5 Posts)

OFFICE OF THE CHIEF JUSTICE

The Office of the Chief Justice is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act55) of 1998) and the relevant Human Resources policies of the Department will be taken into consideration and preference will be given to Women, Persons with Disabilities and youth.

APPLICATIONS : Free State Provincial Service Centre/Free State Division of the High Court: Quoting the
relevant reference number, direct your application to: The Provincial Head, Office of the Chief
Justice, Private Bag X20612, Bloemfontein, 9300 or hand deliver applications to the Free State
High Court, Corner President Brand and Fontein Street, Bloemfontein, 9301

Western Cape: Quoting the relevant reference number, direct your application to: The
Provincial Head, Office of the Chief Justice, Private Bag X14, Vlaeberg, 8018. Applications can
also be hand delivered to 30 Queen Victoria Street, Cape Town

KwaZulu Natal Provincial Service Centre/Pietermaritzburg/Durban: Quoting the relevant
reference number, direct your application to: The Head: Office of the Chief Justice, Private Bag
X 54314, Durban, 4000 or Application can also be hand delivered to Office of the Chief Justice,
Human Resource Management, 1st Floor, CNR Somtseu & Stalwart Simelane Streets, Durban,
4000.

CLOSING DATE : 08 November 2024

NOTE : All applications must be submitted on a New Z83 form, which can be downloaded on internet at
www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public
Service Department and should be accompanied by a recent comprehensive CV only;
contactable referees (telephone numbers and email addresses must be indicated). Please send
your documents in a PDF and put them in one folder. Only shortlisted candidates will be required
to submit certified copies of qualifications and other related documents on or before the day of
the interview following communication from Human Resources. Each application form must be
fully completed, duly signed and initialed on both pages by the applicant. The application must
indicate the correct job title, the office where the position is advertised and the reference number
as stated in the advert. Failure by the applicant to fully complete, sign and initial the application
form will lead to disqualification of the application during the selection process. Applications on
the old Z83 will unfortunately not be considered. Should you be in a possession of a foreign
qualification, it must be accompanied by an evaluation certificate from the South African
Qualification Authority (SAQA). Dual citizenship holders must provide the Police Clearance
certificate from the country of origin (when shortlisted all non – SA Citizens will be required to
submit a copy of proof of South African permanent residence). Applications that do not comply
with the above-mentioned requirements will not be considered. Suitable candidates will be
subjected to a personnel suitability check (criminal record, financial checks, qualification
verification, citizenship checks, reference checks and employment verification).
Correspondence will be limited to short-listed candidates only. If you have not been contacted
within three (3) months after the closing date of this advertisement, please accept that your
application was unsuccessful. The Department reserves the right not to make any
appointment(s) to the advertised post(s). Applicants who do not comply with the abovementioned requirements, as well as applications received late, will not be considered. Failure
to submit all the requested documents will result in the application not being considered during
the selection process. All shortlisted candidates for Senior Management Service (SMS) posts
will be subjected to a technical competency exercise that intends to test relevant technical
elements of the job, the logistics of which will be communicated by the Department. Following
the interview and technical exercise, the selection committee will recommend candidates to
attend generic managerial competencies using the mandated Department of Public Service and
Administration (DPSA) SMS competency assessment tools. Applicants could be required to
provide consent for access to their social media accounts. One of the minimum entry
requirements to the Senior Management Service is the Nyukela Public Service SMS Pre-entry
Programme (certificate) which is an online course, endorsed by the National School of
Government (NSG). For more details on the pre-entry course visit:
https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme.

The successful
candidate will be required to complete such prior to appointment. All successful candidates will
be expected to enter into an employment contract and a performance agreement within 3
months of appointment, as well as be required to undergo a security clearance three (3) months
after appointment. The Office the Chief Justice complies with the provisions of the Protection of
Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal information
provided to us for the purpose of recruitment only and more specifically for the purpose of the
position/vacancy you have applied for. In the event that your application was unsuccessful, the
Office of the Chief Justice will retain your personal information for internal audit purposes as
required by policies. All the information requested now or during the process is required for
recruitment purposes. Failure to provide requested information will render your application null
and void. The Office of the Chief Justice will safeguard the security and confidentiality of all
information you shared during the recruitment process.
OTHER POSTS

POST 39/31 : REGISTRAR’S CLERK’S REF NO: 2024/178/OCJ (X2 POSTS)
SALARY : R216 417 – R254 928 per annum (Level 05). The successful candidate will be required to sign
a performance agreement.
CENTRE : Western Cape Division of The High Court: Cape Town

REQUIREMENTS : Matric certificate, Experience in general administration. Experience with court related functions will serve as an advantage, A driver’s license would serve as an advantage, A paralegal/ legal
qualification will serve as an added advantage Skills and Competencies: Good administration
and organising skills, Excellent communication skills (written and verbal), literacy (MS Office
and any other IT programmes). Good interpersonal and public relation skills, Ability to work
under pressure and solve problems, numerical skills, attention to detail, planning, organizing
and skills and customer service skills orientated. All shortlisted candidates shall undertake a
pre-entry practical exercise as part of the assessment method to determine the candidate’s
suitability based on the post’s technical and general requirements.

DUTIES : Render efficient and effective support services to the Court, Issuing of Court process at General
Office, render case management duties, render counter service duties/functions, prepare,
analyse and submit court statistics, Maintain and keep all registers for civil and criminal and
taxation matters, Filing and archiving of both civil and criminal processes, attending to case
management and set down notices, Act as a liaison between Judges and Legal Practitioners,
Requisitioning of accused persons from prison, Attend to correspondence and enquiries from
the public and stakeholders, Prepare and send cases to transcribers for appeal and review
purposes, Attend to complaints from prisoners and members of the public, Perform
administrative duties in respect of mental health, petition, review and appeal matters, Act as
liaison between Registrar and Legal Practitioners, Provide administrative support in general as
requested by the Chief Registrar, Court Manager and Supervisor.

ENQUIRIES : Technical related enquiries: Ms R David Tel No: (021) 480 2411
HR related enquiries Ms. M Baker Tel No: (021) 469 4000
APPLICATIONS : Applications can be sent via email at Recruitment22@judiciary.org.za
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals.

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POST 39/32 : REGISTRAR’S CLERK REF NO: 2024/179/OCJ
SALARY : R216 417 – R254 928 per annum (Level 05). The successful candidate will be required to sign
a performance agreement.
CENTRE : KwaZulu Natal Division of The High Court: Durban

REQUIREMENTS : Matric Certificate or equivalent qualification. A minimum of one year’ relevant experience will bean added advantage. Appropriate experience in general administration will serve as an added advantage. Experience in HR related functions, PERSAL and relevant Human Resources
management policies may also serve as an added advantage. A valid driver’s license will be an
added advantage. Understanding of confidentiality in Government. Skills and Competencies:
Good administration and organising skills. Excellent communication skills (written and verbal).
Computer literacy (MS Office) Good interpersonal and public relation skills. Ability to work under
pressure and solve problems. Numerical skills. Attention to detail and Customer service skills
orientated. Assist with HR related functions. All shortlisted candidates shall undertake a preentry practical exercise as part of the assessment method to determine the candidate’s
suitability based on the post’s technical and generic requirements. All shortlisted candidates
shall undertake a pre-entry practical exercise as part of the assessment method to determine
the candidate’s suitability based on the post’s technical and general requirements.

DUTIES : Perform functions relating to Human Resources Management. Receiving, processing and
capturing of leave applications including Temporary Incapacity Leave. Receiving and
processing of applications relating to service benefits. Keeping of personnel records such as
Probation and performance management reports. Co-ordinate training and other employee
wellness initiative. Keeping of and submission of HR Statistics and Registers. Processing of
claims in respect of Overtime and Standby Allowances; Manage distribution and submission of
salary advices. Compile and type memorandums. Keep minutes of meetings. Ensure proper
filing and safekeeping of all Personnel records. Perform general administrative duties.

ENQUIRIES : Technical/HR related enquiries: Ms SZ Mvuyana Tel No: (031) 4931723
APPLICATIONS : Applications can be sent via email at Recruitment23@judiciary.org.za
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals

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POST 39/35 : REGISTRAR’S CLERK REF NO: 2024/182/OCJ (X2 POSTS)
SALARY : R216 417 – R254 928 per annum. The successful candidate will be required to sign a
performance agreement.
CENTRE : Free State Division of The High Court

REQUIREMENTS : Matric certificate or equivalent qualification. A minimum of one-year experience in general administration or court related functions will be an added advantage. Understanding of appeal
processes and petition procedures will be an added advantage. A valid driver’s license will be
an added advantage. Skills and Competencies: Good administration and organising skills.
Communication skills (written and verbal). Computer literacy (MS Office). Good interpersonal
skills. Ability to work under pressure and solve problems. Numerical skills. Accuracy and
attention to detail. Self-motivated and ability to work independently. All shortlisted candidates
shall undertake a pre-entry practical exercise as part of the assessment method to determine
the candidate’s suitability based on the post’s technical and general requirements.

DUTIES : Perform clerical and administrative work within the court. Rendering effective and efficient case
management support duties in the court. Ensure proper filing and safekeeping of all court
records. Administration of all appeal and petition processes. Handle all requests for court files
and attend to all stakeholders’ enquiries and correspondence. Provide general administrative
support.

ENQUIRIES : Technical Related Enquiries: Mr. S.P Mathibeli Tel No: (051) 492 4563
Hr Related Enquiries: Ms D.S.J Peters Tel No: (051) 492 4573
APPLICATIONS : Applications can be sent via email at Recruitment26@judiciary.org.za
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals.