Office Administrator

Office Administrator

Office Administrator – Wits RHI – Gophelega CDC
Type: Permanent
Main purpose of the job:
To perform various administrative and driver tasks to support the operations
staff. The Office Assistant/Driver will undertake a variety of activities in the
office.
Location: Ekurhuleni
Closing date: 08 February 2022
Submit detailed CV to: vacancy16@wrhi.ac.za
Advert reference number: RF002-2022
In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants
from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments
thereto.
Our Organisation maintains a Mandatory COVID-19 requirement and as such only COVID-19 Vaccinated
incumbents will be considered for positions.
Key performance areas
• Manage the procurement and distribution of airtime to all project teams
• Maintain project files and records so they remain updated and easily accessible
• Sort and distribute tools and resources to all facilities.
• Assist with bulk printing for facility-based staff.
• Assist with submission of invoices and payments follow-up.
• Take minutes of meetings during procurement related meetings.
• Assist in office management and organization procedures.
• Monitor stocks of office supplies and report when there are shortages.
• Assist in making travel arrangements and booking venues for conferences and events
• Fulfil messenger and driver duties for the team.
• Transporting employees to and from meetings and the facilities.
• Collecting and delivering classified documents.
• Rendering fleet management support and housekeeping in offices
• Maintaining knowledge on the policies and procedures applying to the working environment particularly
regarding vehicles.
• Assist with reception and COVID-19 screening duties
• Doing other ad-hoc functions as determined by the Office Manager.
Required minimum education and training
• Matric.
• Computer literate in standard MS Office packages.
• A valid code 10 driver’s license with PDP and no endorsements.
Desirable additional education, work experience and personal abilities
• Proven experience as office clerk or other clerical position.
• Working knowledge of office devices and processes.
• Very good knowledge of MS Office.
• Excellent communication skills.
Very good organizational and multi-tasking abilities.
• Knowledge of the Road Traffic Act.
• Must manage vehicle appropriately.
• High level of trustworthiness and reliability.
• Physically fit.
• Excellent communication skills.
• Self-discipline.
Required minimum work experience
• 2 Years’ relevant experience.
Demands of the job
• Able to work in a demanding environment and adapt to changes.
• Must be contactable after hours for any unplanned emergencies or queries.
Communications and relationships
• Ability to establish and maintain effective working relationships with internal stakeholders at all levels within
the organisation, as well as all external stakeholders.
Should you be interested in applying for this vacancy, please send an email to
vacancy16@wrhi.ac.za
The
subject heading of the email must read RF002-2022 and the job title of position applying for. Please include
the following documentation:
• A cover letter (maximum one page) that clearly states which vacancy you are applying for
• A detailed CV and Vaccination card