National Arts Council of South Africa: Personal Assistant

National Arts Council of South Africa: Personal Assistant

PERSONAL ASSISTANT TO THE ARTS DEVELOPMENT MANAGER (ADM)

(Salary package: DPSA level 7)

Job Function:
The National Arts Council of South Africa is looking to attract dynamic, passionate
and innovative self-starters with a solid understanding of the Creative Industries
Sector.

REQUIREMENTS (full job specification is available upon request)
PERSONAL ASSISTANT TO THE ARTS DEVELOPMENT MANAGER (ADM)

To provide secretarial and administrative support to the Arts Development Unit and
facilitate the smooth and effective day-to-day operations of the Arts Development
Manager.

Key Responsibilities

• Manage the diary of the relevant manager to ensure efficiencies on an
  ongoing basis within key deadlines.
• Manage incoming telephone calls of the relevant manager to ensure
  efficiencies on an ongoing basis within key deadlines.
• Plan relevant meetings and logistics on an ongoing basis within key
  deadlines.
• Manage correspondence of the relevant manager to ensure efficiencies on an
  ongoing basis within key deadlines.
• Compile accurate minutes of departmental meetings for record purposes on
  an ongoing basis within key deadlines.
• Manage travel arrangements for the relevant manager, department, council
  and committees to ensure efficiencies on an ongoing basis within key
  deadlines.
• Maintain paper and electronic filing systems for record keeping purposes on
  an ongoing basis within key deadlines.
• Maintain relationships with internal and external stakeholders to uphold the
  image of the entity on an ongoing basis within key deadlines.
• Perform tasks within budget to ensure compliance with policies and
  procedures on an ongoing basis within key deadlines.
• Maintain a clean audit through ensuring that processes and procedures are
  complied with on an ongoing basis within key deadlines.

Key requirements

• Matric
• Administrative and/or Secretarial qualification
• 4-5 years’ experience in similar position
• 2 years General Administration experience
• 2 years Public and Private Sector Experience (Desirable)

A cover letter and a detailed CV including three contactable referees and certified
copies of qualifications should be addressed to the Human Resources Office at P O
Box 500, Newtown, Johannesburg, 2113 or email: jobs@nac.org.za

Contact will be limited to shortlisted candidates. If you have not heard from the
NAC by 27 September 2024, please note that your application has been
unsuccessful. The NAC applies the Employment Equity Act in its recruitment
process and strives for a staff complement that is representative of South Africa.

Closing date: Monday, 09 September 2024

FOR ENQUIRIES
Contact Person : Ms. Florence Mohale
Telephone number : 087 7000 683
Email address : florence@nac.org.za