Insp Hired Receptionist

Insp Hired

Receptionist

Our client in the Leisure, Travel and Tourism industry is currently looking for a Receptionist, in Ferndale, Randburg.

Remuneration:

• R12 000 – R15 000 per month.

Responsibilities:

• Employ excellent phone etiquette and customer service skills in receiving incoming calls, identifying nature of calls & routing appropriately or taking messages.
• Maintain a courteous and professional attitude and workstation.
• Coordinating complex travel arrangements (international and domestic) and preparing detailed itineraries.
• Schedules and maintains multiple calendars of appointments and meetings.
• May transcribe meeting notes according to standard formats.
• Greets visitors and callers, handles their inquiries, provides information to callers, and/or visitors/guests, takes messages, and transfers/directs them to the appropriate persons according to their needs.
• Set up and maintain an orderly filing system for correspondence, records, reports, , for timely, accurate retrieval of information as required.
• Assists and coordinates the preparation of proposals, presentation books, and marketing materials, data collection, preparation, and assembly of materials.
• Prepares letters and memoranda from specific instructions.
• Schedule and maintain calendar of appointments, meetings and travel itineraries and coordinates related arrangements for the heads.
• Coordinating and scheduling complex domestic and international travel arrangements.
• Assist with organizing speaker appearances (keeping calendar for speakers, make sure ALL details are being handled (flights, cars, hotels, timings of event, contacts.)
• Create and edit presentations, forms, documents, and spreadsheets.
• Assist in tracking expense and purchase order workflow and ensure that they are prepared and submitted on a timely basis.
• Perform all on-boarding activities for new hires and contractors.
• Provide back up support to Executive Assistant.
• Provides high level of service and support to senior managers in a dynamic, fast-paced environment.
• Coordinates internal and external senior level meetings, and arrange videoconferences, teleconferences, and meeting space.
• Assist with other related clerical duties such as photocopying, faxing, and filling.
• Develop and oversee processes and procedures such as Reception manuals, templates, Standard Operating Procedures.
• Manage daily and quarterly meeting room requests and co-ordinate the booking of meeting rooms making effective use of the room booking system.
• Manage a high volume of meetings, appointments, and multiple complex calendars.
• Serve as a liaison for team with internal partners, answering questions and routing requests.

Requirements:

• 2 years professional Administrative experience or Bachelor’s Degree.
• 8 – 10 years of Administrative experience with at least 5 years as an Administrative or Executive receptionist to a C-level executive, preferably at a large organization.
• Ability to work independently, part of a collaborative team, and assume additional responsibilities as required.
• Demonstrates sound judgment and ability to reach decisions independently.
• Ability to develop solid, trusted relationships.
• Highly organized with the ability or prioritize multiple tasks while managing work time efficiently.
• Adapts well to changing plans and priorities.
• Intermediate skills in Microsoft Suite applications (MS Word, MS Excel, MS PowerPoint, Outlook, and Adobe Acrobat)

Click here to apply