Herote Vacancies
HEROTEL
Applications are invited for the Admin Assistant position to be based in Frankfort.
PURPOSE OF THE ROLE:
Duties of the Administrative Assistant include providing support to our Managers and Employees, assisting in daily office needs and managing our company’s general administrative activities. Offers support to their Direct Manager not the company as a whole.
Key Performance Areas would include, but are not limited to:
- Maintain office policies and procedures (HR related activities such as loading approved leave on Sage).
- Maintain contact lists.
- Book and make travel arrangements.
- Act as the point of contact for internal and external clients.
- Answer and direct phone calls.
- Organise and schedule appointments.
- Plan meetings and take detailed minutes.
- Write and distribute email, correspondence memos, letters, faxes and forms.
- Assist in the preparation of regularly scheduled reports.
- Handle sensitive information in a confidential manner.
- Develop and update administrative systems to make them more efficient.
- Resolve administrative problems.
- Any adhoc tasks as required by their Manager (reporting, admin or personal assistant tasks).
The successful candidate must have the following experience/skills:
- Proven experience as an Administrative Assistant or Office Admin Assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and scanners.
- Proficiency in MS Office (MS Excel and MS PowerPoint).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
Education Requirements:
- Grade 12 or equivalent qualification at NQF level 4.
- Additional qualification as an Administrative Assistant or Secretary will be an advantage.
PLEASE NOTE:
- Preference will be given to Previously Disadvantaged Individual candidates in line with Herotel’s Employment Equity Plan.
- Submission of your CV provides Herotel with your express consent for us to process your personal information contained therein, for purposes of processing your application. Please refer to our Privacy Policy on our website for further information on how we process personal information.
- Kindly note that should you not receive feedback from us within 4 weeks of applying, you should consider yourself unsuccessful for the role.
Office Assistant
Applications are invited for the Office Assistant position to be based in Lydenburg.
PURPOSE OF THE ROLE:
The office assistant is responsible for administrative, organisational and clerical support to ensure the smooth functioning of the office as well as operations associated with the respective office.
Key Performance Areas would include, but are not limited to:
- Answering phone calls and emails and where necessary directing them to the appropriate staff or department for attention.
- Greeting visitors and walk-in customers and assisting them with accounts queries, sales sign ups and helping them to connect with customer support from the office.
- Assisting walk-in customers with account payments and voucher purchases.
- Managing office and kitchen supplies.
- Ensuring the office is kept clean and everything is well presented to welcome visitors.
- Oversee cleaning and gardening staff.
- Performing general office tasks, scanning, photocopying and filing as required.
- Stock management for field ops teams and recordkeeping.
- Health and Safety checks and adherence to policies amongst staff.
- Assist Fleet with vehicle checks and Daily Safe Task Instructions (DSTI).
The successful candidate must have the following experience/skills:
- Previous experience in a similar role.
- Excellent communication and interpersonal skills.
- Proficient in MS Office and computer skills.
- Ability to prioritize tasks and manage time effectively.
- Attention to detail and accuracy.
- Ability to work independently with strong organizational skills.
- Flexibility and adaptability to changing priorities and needs.
Education Requirements:
- Grade 12.
- Specialized qualifications in Office Administration would be advantageous.
PLEASE NOTE:
- Preference will be given to Previously Disadvantaged Individual candidates in line with Herotel’s Employment Equity Plan.
- Submission of your CV provides Herotel with your express consent for us to process your personal information contained therein, for purposes of processing your application. Please refer to our Privacy Policy on our website for further information on how we process personal information.
- Kindly note that should you not receive feedback from us within 4 weeks of applying, you should consider yourself unsuccessful for the role
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