GENERAL ADMINISTRATION CLERK POSTS X8 DEPARTMENT OF HIGHER EDUCATION AND TRAINING
Exciting opportunity for a General Administration Clerk at the Department of Higher Education and Training in Pretoria! This role offers a salary of R202,233 per annum and requires a National Certificate/Senior Certificate/Grade 12 certificate
DEPARTMENT OF HIGHER EDUCATION AND TRAINING
APPLICATIONS : DHET invites applicants to apply online on the New Z83 form by accessing the
Departmental Website (click the ‘apply now’ button) or
http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions.
Upload the supporting documents namely, (1) a comprehensive CV, and (2)
copies of all qualifications (including matriculation), identity document, valid
driver’s licence, and any other document (where required).
CLOSING DATE : 24 November 2023
NOTE : A fully completed and signed Z83 form and a detailed Curriculum Vitae will be
considered. A user guide and ‘how to’ videos will assist in how to compete for
the form and digital signature. Only shortlisted candidates will be required to
submit certified documents/copies of qualifications and other relevant
documents to support the application on or before the day of the interviews. It
is the applicant’s responsibility to have foreign qualifications evaluated by the
South African Qualification Authority (SAQA).
Candidates whose
appointments promote representativity in terms of race, gender, and disability
will receive preference. All shortlisted candidates for SMS posts will be
subjected to a technical exercise that intends to test relevant technical
elements of the job, the logistics of which will be communicated by the
Department. The successful candidate(s) will be required to undergo a
Competency Assessment. One of the minimum entry requirements for the
SMS position is the Pre-entry Certificate.
No appointment will occur without
successfully completing the pre-entry certificate and submission thereof. For
more details on the pre-entry course visit: https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme/. The candidate(s) will be required to sign
an annual performance agreement, disclose his/her financial interests, and be
subjected to security clearance. If you have not been contacted within three
(3) months of the closing date of this advertisement, please accept that your
application was unsuccessful. Suitable candidates will be subjected to
personnel suitability checks (criminal record check, citizenship verification,
qualification/study verification, and previous employment verification).
Applications received after the closing date will not be considered. “DHET is
committed to providing equal opportunities and practising affirmative action
employment. It is our intention to promote representativity in terms of (race,
gender, and disability) in the organisation. Women and people living with
disability will receive preference in all DHET posts”.
MANAGEMENT ECHELON
POST 38/81 : GENERAL ADMINISTRATION CLERK REF NO: DHET79/10/2023
Branch: Office of Director-General
Chief Directorate: Executive Support and Coordination
SALARY : R202 233 per annum (Level 05)
CENTRE : Pretoria
REQUIREMENTS : An appropriate National Certificate/ Senior Certificate/Grade 12 certificate
(Vocational) (NCV) level 4 certificate. A minimum of one (1) to two (2) years of
relevant Clerical/ Administrative work experience is required. An appropriate
national diploma in Public Management or Public Administration will be an
added advantage. Knowledge of administrative and/or clerical duties in the
Deputy Director-General’s office or higher office; ability to capture data;
operating a computer; collecting statistics.
Knowledge of procedure in terms
of the working environment and the legislative framework governing the Public
Service; Computer literacy and the use of the following computer applications:
MS Word, Excel, PowerPoint, and Outlook. Planning and organizing; Good
verbal and written communication; client orientation and customer focus,
working independently or with limited supervision, accountability, ethical
conduct, and professional writing and report writing skills.
DUTIES : The incumbent will be responsible for rendering general clerical support
services: record, organize, store, capture and retrieve correspondence and
data (line function); update registers statistics; handle routine enquiries; make
photocopies and receive or send facsimiles; distribute documents/ packages
to various stakeholders as required; keep and maintain the filing system for
the component; type letters and/or other correspondence when required; keep
and maintain the incoming and outgoing document register of the component.
Provide supply chain clerical support services within the component; liaise with
the external and internal stakeholders in relation to the procurement of goods
and services; obtain quotations, and complete procurement forms for the
purchasing of standard office items; stock control of office stationery. Keep
and maintain an asset register of the component: maintain a leave register;
keep and maintain personnel records; keep and maintain an attendance
register; arrange travelling and accommodation.
Provide financial
administration support services in the component: Capture and update
expenditure in the component; check the correctness of substance and travel
claims of the officials and submit for approval; handle telephone accounts and
petty cash for the component.
ENQUIRIES : Ms X Rikhotso Tel No: (012) 213 5513 / Mr R Kgare Tel No: (012) 312 5442 /
Ms N Liwane Tel No: (012) 312 6365
OTHER POST
POST 38/82 : GENERAL ADMINISTRATION CLERK: PLANNING, MONITORING,
EVALUATION AND REPORTING REF NO: DHET80/10/2023
Branch: Skills Development
Component: Human Resources Development Council (HRDC)
SALARY : R202 233 per annum (Level 05)
CENTRE : Pretoria
REQUIREMENTS : An appropriate national senior certificate/ Grade 12 and/or NCV certificate
(Level 4). A minimum of one (1) year to two years of relevant work experience
in rendering administrative functions. An appropriate bachelor’s
degree/national diploma in Public Administration/Management or related
qualification will be an added advantage. An understanding of planning,
reporting, monitoring, and evaluation of programmes.
competencies required:
planning and organisational skills, report writing, good interpersonal skills,
computer skills; knowledge of monitoring and evaluation issues in the country,
knowledge of public service regulations, systems and processes, good
communication skills, and ability to interact professionally and work as a team.
Good oral and written communication skills.
DUTIES : Provide administration, logistical, and operational support to the smooth
functioning of the HRDC Strategic planning and review sessions. Assist in
managing the reporting function of the HRDC Secretariat. Participate in
preparation to produce the annual performance and operational plans. Assist
in the management activities and functions of, Monitoring and Evaluation of
the work of HRDC.
ENQUIRIES : Ms X Rikhotso Tel No: (012) 213 5513 / Mr R Kgare Tel No: (012) 312 5442 /
Ms N Liwane Tel No: (012) 312 6365
OTHER POST
POST 38/85 : GENERAL ADMINISTRATION CLERK REF NO: DHET83/10/2023
Branch: Technical and Vocational Education and Training
Directorate: TVET Monitoring and Evaluation
SALARY : R202 233 per annum (Level 05)
CENTRE : Pretoria
REQUIREMENTS : An appropriate national senior certificate/grade 12/NCV certificate (Level 4).
An appropriate bachelor’s degree/national diploma (NQF level 6) in Office or
Public Administration or equivalent qualifications will be an added advantage.
A minimum of one (1) to two (2) employment experience in monitoring,
evaluation, and planning in government as well as performance reporting by
TVET colleges is an advantage.
Applicants must have good interpersonal and
communication competencies and be able to write minutes, reports, and
submissions. Effective problem-solving skills and operational knowledge of
data administration skills are essential. Applicants must be computer literate
with working competence in Microsoft Office 365 programmes such as Word,
Excel (especially), Access, PowerPoint, and Outlook. Experience and
competence in general office administration and events management are also
required.
DUTIES : Provide administrative support pertaining to strategic planning and
performance reporting by TVET colleges. Provide administrative support
pertaining to the implementation of the maturity model for TVET colleges.
Administratively support student admission, registration, and enrolment
management at TVET colleges, and deploying for site visits may be required.
Administratively support all monitoring and evaluation activities performed by
the directorate.
These include but are not limited to data and information
management; receiving and tracking of performance report submissions within
the current systems and data surveys; generating and communicating reports,
executing analysis and review of reports and compilation of related
correspondence and reports. Execute general office administration duties.
ENQUIRIES : Ms X Rikhotso Tel No: (012) 213 5513 / Mr R Kgare Tel No: (012) 312 5442 /
Ms N Liwane Tel No: (012) 312 6365
OTHER POST
POST 38/87 : GENERAL ADMINISTRATION CLERKS (ADMINISTRATION SUPPORT
AND REGISTRATIONS OF CENTRES, AND CLAIMS REF NO:
DHET85/10/2023 (X2 POSTS)
Branch: Technical Vocational Training and Education
Directorate: Examination Management and Monitoring
SALARY : R202 233 per annum (Level 05)
CENTRE : Pretoria
REQUIREMENTS : An appropriate national senior certificate/grade 12/NCV certificate (Level 4).
An appropriate bachelor’s degree/national diploma (NQF level 6) in Office or
Public Administration or equivalent qualifications will be an added advantage.
A minimum of one (1) to two (2) employment experience in Administration.
Relevant experience in examinations will be an added advantage.
The
applicants must also have the following skills: Good interpersonal and
communication skills – liaising with college officials. General correspondence
– extracting, compiling, recording data and responding to queries. Computer
literacy, especially the use of MS Word and Excel. Excellent organizational,
record-keeping and electronic and manual filing skills.
Good Financial skills,
and analytical thinking. Knowledge of the Public Financial Management Act
(PFMA). General Public service procurement frameworks and policies will be
required. Must be able to work independently as well as in a team; as well as
being willing to work extra hours.
DUTIES : Facilitation and Coordination of IT procurement and provisioning of goods and
services within the Directorate. Facilitate and coordinate the processing of
invoices for transversal contracts i.e. courier and photocopying services.
Render administrative support with regard to bookings of flights,
accommodation, and Shuttle for the Directorate. Checking and finalization of
the S&T Claims, and telephone account.
Administration of the Chief
Directorate’s GG vehicles, registry, and other support services. Compiling
weekly statistics and maintaining an electronic database. Processing of
examination concessions for colleges in provinces. Registration of
examination centres. Provide administrative support to colleges with regard to
examination concession, registration and monitoring of examinations. Liaising
with Provincial Officials and College officials with regard to registration and
concessions.
Filing and preparation of the files with the compliance tools
related to monitoring and evaluation visits for inspection and verification by the
Quality Council Assurors. Perform administrative duties to ensure that
payment for moderation and marking processes are efficient and proceed
within stipulated timeframes for the NCV, Report 190/191, and CET
examinations per year.
Ensure correctness of claims that were
processed/quality control of claims. Maintain claims control register. Interact
with moderators, markers and marking centre managers to ensure that claims
for marking of answer books are submitted within stipulated timeframes and
regulations.
ENQUIRIES : Ms X Rikhotso Tel No: (012) 213 5513 / Mr R Kgare Tel No: (012) 312 5442 /
Ms N Liwane Tel No: (012) 312 6365