Eastern Cape Provincial Treasury – Admin Officer and Registry Clerk


Salary Notch:
R257 508 per annum (Level 7)
(Ref. PT 13 /06/2020) Port Elizabeth

Purpose: To coordinate, render office administrative and management support services to the Municipal Financial Governance Directorate.

Minimum Requirements: National Senior Certificate, National Diploma (NQF Level 6) or Relevant Certificate of RPL (as assessed and awarded by a recognised institution of learning, with a minimum of 120 credits at NQF Level 6) in Office Administration, Financial Management or any other related qualification coupled with Minimum of 1-2 years working relevant experience.

KPA’s: Render administrative support services to the directorate. Provide secretariat support services to the directorate. Provide financial administration support services for the directorate
Skills and Competencies: Understanding of legislative framework that governs the Public Service, Knowledge and application of departmental polices. Understanding and application of procurement policies. Supply Chain Management Policies & Practices. Risk Management Policies & Practices. Budgeting. Basic Knowledge of Financial Administration. Asset Management Policies & Practices. Financial Management, Computer Literacy (Excel, Word and Power Point)- Knowledge of LOGIS, PERSAL will be an added advantage, Good Telephone Etiquette, Etiquette, Report Writing, Planning & Organising, Good People Skills, Problem Solving and Communication (written and verbal).



Salary Notch:
R173 703 per annum (Level 05)
(Ref. PT 15 /06/2020) Bhisho

Purpose: To render registry services.

Minimum Requirements: National senior certificate (NQF Level 4) in the field of registry environment. General Computer Literacy skills. Relevant training by National Archives and Record Services will be an added advantage.

Skills and Competencies: Basic understanding of legislative framework that governs the Public Services
Understanding and application of relevant standards and statutory framework and procedures that governs the records management function. Understanding of Records Management Practices.

KPAS: Render administrative duties to the records management services of the department: Receive and code all incoming and outgoing documents and electronic correspondence, including faxes. Open, sort and assist in distribution of mail. Sort and file all documents according to the approved departmental file index, ensure that records are safe and filed in a proper and correct manner. Maintain remittance register. Develop master list of archives. Control and maintain filing system. Frank and label all outgoing documents and mail for courier services. Develop and maintain registers of files opened, file closed, circulars, registered mail, certified mail and deliveries. Assist in ensuring that all records and information projects are managed according to the requirements of the National and Provincial Archives Act and good governance. Report file system

shortcomings. Track and trace all lost mail and files. Manage area of responsibility: Maintain high standards by ensuring that the team / section produces excellent work in terms of quality, quantity and timeliness. Resolve problems of motivation and control with minimum guidance from manager. Delegate functions to staff, based on individual potential, provide the necessary guidance and support and afford staff adequate training and development opportunities. Manage employee performance daily and ensure timely. Ensure development & implementation of work plans for all subordinates.

CLOSING DATE: 19 JUNE 2020 @ 15h00


  1. Post to: The Director: Human Resources Services, Eastern Cape Provincial Treasury, Private Bag X0029, Bhisho, 5605. Hand Delivery: Human Resources Section, Provincial Treasury, Room No: 3052 3rd Floor: Tyamzashe Building, Bhisho. Enquiries: Ms B. Ndayi 040 1010 072/071.
    Applications can also be forwarded through the following email addresses: applications@ectreasury.gov.za
    Applications must be submitted on a Z83 Form, obtainable from any Public Service department or on the internet at http://www.info.gov.za/documents/forms/employ.pdf which must be signed (an unsigned Z83 form will disqualify an application) and should be accompanied by a recently updated, comprehensive CV as well as certified copies of all qualification(s) [Matric certificate must also be attached] and ID-document and Driver’s license [where applicable]. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months.
     Applications must be submitted on the Application for Employment Form (Z83) obtainable from any Public Service Department or go to www.gov.za and should be accompanied by a comprehensive CV, including at least two contactable referees, and certified copies of qualifications, driver’s license (where applicable) and Identity Document (with an original certification stamp, Z83 form must be signed by an original signature).
     It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by the South African Qualification Authority (SAQA).
     All shortlisted candidates will be subjected to a technical exercise that intends to test relevant elements of the job
     Applicants must quote the relevant reference number.
     If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful.
     The Department of Provincial Treasury welcomes people with disabilities.
     All short listed candidates will be required to undergo pre-employment screening.
     All the appointments are subject to security vetting results.
    PLEASE NOTE: Applications from all racial groups are welcome. However, in making appointments to the posts the department will give preference to some employment equity target groups based on the Employment Equity Plan of the Department.