DEPARTMENT OF TRADITIONAL AFFAIRS ADMINISTRATIVE ASSISTANT

DEPARTMENT OF TRADITIONAL AFFAIRS

It is the Department’s intention to promote equity (race, gender and disability) through the filling of positions with a candidate whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in the department’s Employment Equity plan. Whites, Coloured, Indians, youth and Persons with Disabilities are encouraged to apply.

CLOSING DATE : 11 October 2024

NOTE : The successful candidate’s appointment will be subject to a security clearance
process and the verification of educational qualification certificates. Applications
must quote the relevant reference number and must be completed on the NEW
Z83 form obtainable from any Public Service department and signed when
submitted. From 1 January 2021 should an application be received using the
incorrect application for employment (Z83), the application will not be considered.
All applications must be accompanied by a fully completed Z83 form and a detailed
CV only.

Shortlisted candidates only will be required to submit certified copies of
qualifications and other relevant documents before the interview date. Persons with
a disability are encouraged to apply. It is the applicant’s responsibility to have
foreign qualifications evaluated by the South African Qualifications Authority
(SAQA) and to provide proof of such evaluation (Only shortlisted candidates may
provide such proof). Incomplete applications or applications received after the
closing date will not be considered. It is important to note that it is the applicant’s
responsibility to ensure that all information and attachments in support of the
application are submitted by the due date. Due to the large number of responses
anticipated, correspondence will be limited to short-listed candidates only. If you
have not been contacted within three months of the closing date of the
advertisement, please accept that your application has been unsuccessful. The
department reserves the right not to fill the advertised position.

OTHER POSTS

POST 35/56 : ADMINISTRATIVE ASSISTANT/COMMITTEE COORDINATOR REF NO:
2024/17 (12 months contract)
Section: Secretariat: National House of Traditional & Khoi-San Leaders
SALARY : R216 417 per annum, plus 37% in lieu of benefits
CENTRE : Pretoria

REQUIREMENTS : A Grade 12 Certificate or equivalent qualification plus a certificate in Office
Management/Secretarial Studies with at least one (1) year experience in office
management and administration. A post-Matric qualification will serve as an added
advantage. Core competencies: Client orientation and customer focus.
Communication (written & verbal). Honesty and integrity. Planning and organizing.
Telephone etiquette. Computer literacy. Technical Competencies: Office
management and administration, secretarial functions and general administration.

DUTIES : The successful candidate will perform the following duties: Develop and manage
an efficient filing system and flow of documents in the unit: Receive and distribute
documents to members of the NHTKL. Record documents in the appropriate
registers. File and manage the paperwork of the committees. Establish effective
document tracking systems. Provide secretarial support services to the House: Coordinate and prepare documentation for Committee meetings/ workshops/public
hearing and outreaches. Coordinate meetings of committees. Compile agenda,
attendance registers, minutes and reports. Draft memoranda and any other
correspondence as directed by committees. Manage the diaries of the committee
Chairperson. Provide administrative support services: Arrange logistics and related
activities for travel, meetings, workshops, public hearing and conferences for the
committees. Manage the telephone and communication systems in the office.
Purchase and order stationery and equipment. Manage inventory and equipment
within the office. Make copies, fax and email documents as required.

ENQUIRIES : Ms R Zungu Tel No: (012) 336 5852
APPLICATIONS : Applications may be posted to: Department of Traditional Affairs, Private Bag X22,
Arcadia, 0083 or Hand deliver to: 509 Pretorius Street, Arcadia, 2nd Floor,
Pencardia 1 Building or e-mail at DTARecruitment@cogta.gov.za
FOR ATTENTION : Director: Human Resource Management.