DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE: ASSISTANT ADMIN OFFICER

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE

The Department of Public Works is an equal opportunity, affirmative action employer. The intention is to promote representatively in the Public Service through the filling of these posts and with persons whose appointment will promote representatively, will receive preference. An indication by candidates in this regard will facilitate the processing of applications. If no suitable candidates from the unrepresented groups can be recruited, candidates from the represented groups will be considered. People with disabilities are encouraged to apply.

CLOSING DATE : 17 February 2023 at 16H00
NOTE : Kindly take note that with effect from 01 January 2021, DPSA approved the
new Z83 Application Form (obtainable from any Public Service department);
applicants are requested to use the new application form and the Z83 form
must be signed when submitted as failure to do so will result in their application
being disqualified. With regard to completion of new Z83 form, part A and B
must be fully filled, Part C on method of correspondence and contact details
must be fully filled, two questions relating to condition that prevent
reappointment under part F must be fully answered. Page 1 must be initialled,
failure to comply with the above, applicants will be disqualified. To streamline
the recruitment process to be more responsive to the public, as well as to
create more protective measures during the pandemic by avoiding overcrowding and curb the costs incurred by applicants such measures should
include the following regarding certification: Advertisement and accompanying
notes must clearly capture the requirements for the certification to reflect that
applicants, Please not note that applicants are not required to submit copies of
qualifications and other relevant documents on application but must submit the
Z83 and a detailed Curriculum Vitae. The communication from HR of the
department regarding requirements of certified documents will be limited to
shortlisted candidates. Therefore only shortlisted candidates for a post will be
required to submit certified documents on or before the day of the interview
following communication from HR. The application for employment Form (Z83)
provides under the sectional “additional information” that candidates who are
selected for interviews will be requested to furnish additional certified
information that may be requested to make final decision. It must be borne in
mind that when a document is certified as a true copy of an original, the certifier
only confirms it being a true copy of the original presented. Therefore, the
certification process does not provide validation of the authenticity of the
original document. The validation occurs when the documents is verified for
authenticity. Regulation 67 (9) requires the executive authority to ensure that
he or she is fully satisfied of the claims being made and these read with
Regulations (57) (c) which requires the finalisation of Personnel Suitability
Checks in order to verify claims and check the candidate for purpose of being
fit and proper for employment. Applications not complying with the above will
be disqualified. Should you not have heard from us within the next months,
please regard your application as unsuccessful. Note: It is the responsibility of
all applicants to ensure that foreign and other qualifications are evaluated by
SAQA. Recognition of prior learning will only be considered on submission of
proof by candidates. Kindly note that appointment will be subject to verification
of qualifications and a security clearance. Faxed or late applications will NOT
be accepted. Shortlisted candidates must be willing to undergo normal vetting
and verification processes. Should you not have heard from us within the next
3 months, please regard your application as unsuccessful.
ERRATUM: Kindly note that the following posts were advertised in Public
Service Vacancy Circular 01 dated 13 January 2023. (1) Control Works
Manager: Electrical Ref No: 2023/02 Centre: Cape Town (2) Chief Works
Managers: Building Ref No: 2023/04, Centre: Kimberly. Circular 2 dated 20
January 2023. (1) Administration Officer: Fraud Awareness Ref No: 2023/23,
Centre: Head Office (Pretoria) (2) Chief Works Manager: Electrical Ref No:
2023/22, Centre: Cape Town Regional Office have all been withdrawn. .
Circular 03 dated 27 January 2023. (1) Deputy Director: Financial Reporting,
centre: Pretoria regional office was erroneously advertised as a permanent
position, please note that the post is on contract as follows: Deputy Director:
Financial Reporting (24 months contract), closing date extended to 17
February 2023. (2) Deputy Director: EPWP Large Projects Ref No: 2023/25,
Centre: Head Office (Pretoria), is withdrawn.
OTHER POSTS

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE: ASSISTANT ADMIN OFFICER

POST 04/152 : ASSISTANT ADMIN OFFICER: UDM (HELPDESK AND COMPLAINT) REF NO: 2023/45
SALARY : R181 599 per annum
CENTRE : Head Office (Pretoria)

REQUIREMENTS : A Grade 12 / National Senior Certificate with relevant experience in User
Demand Management (KAM). Willing to adapt work schedule in accordance
with office requirements. Knowledge: Office administration, Works Control
System (WCS), Basic Accounting System (BAS), Public Finance Management
Act (PFMA), Treasury Regulations, Financial management and administration,
State budgetary systems, Financial systems, Archibus, Logis. Skills:
Numeracy, Accounting, Organising, Interpersonal skills, Diplomacy, Ability to
follow a pro-active and creative problem, Solving approach, Communication,
Computer literacy Personal Attributes: Patience, Trustworthy, Team player,
Reliable, Resourceful, Ability to work under stressful situations, People
orientated, Punctuality, Assertive, Hard-working, Self-motivated, Ability to work
independently.

DUTIES : Attend to client’s complaints and queries: Maintain an active query register for
the unit. Address enquiries or refer them to the necessary manager. Follow up
on outstanding complaints and queries. Ensure resolutions of meetings are
addressed within established timeframes. Administer the Archibus System as
and when required. Render general clerical support services: Update and
maintain electronic and physical records for procurement instructions. Furnish
information for reports to internal and external stakeholders. Record, organise,
store, capture, update and retrieve correspondence and data. Make
photocopies and receive or send facsimiles. Distribute documents/packages to
various stakeholders as required. Keep and maintain the filing system for the
component. Type basic letters and/or other correspondence when required.
Keep and maintain the incoming and outgoing register of the component.
Provide supply chain clerical support services within the component: Liaise
with internal and external stakeholders in relation to procurement of goods and
services. Obtain quotations, complete procurement forms for the purchasing of
standard office items. Stock control of office stationery. Keep and maintain the
asset register of the component. Assist with ordering of material and equipment
from suppliers. Provide personnel and financial administration support services
in the component: Capture and update expenditure in component. Check
correctness of subsistence and travel claims of officials and submit to manager
for approval. Handle telephone accounts and petty cash for the component.
Arrange travelling and accommodation. Distribute personnel pay slips and
ensure that a payroll certificate has been signed and submitted to HR. Maintain
a leave register for the component. Provide a meeting management service to
the sub-directorate: Plan the diary for the sub-directorate. Book a meeting
venue. Arrange meetings and confirm attendance with stakeholders. Take
minutes and distribute to meeting attendees. Assist with procurement of a
service provider for catering where required.

ENQUIRIES : Mr P Chabalala Tel No: 012 406 1393

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE: ASSISTANT ADMIN OFFICER