DEPARTMENT OF HIGHER EDUCATION AND TRAINING- SECRETARY X2
DEPARTMENT OF HIGHER EDUCATION AND TRAINING
(Central Johannesburg TVET College)
(King Hintsa TVET College)
MANAGEMENT ECHELON
POST 46/73 : SECRETARY TO THE DIRECTOR REF NO: DHET41/11/2022
Branch: Corporate Management Services
Directorate: Human Resources Development Council (HRDC) Secretariat
SALARY : R181 599 per annum (Level 05)
CENTRE : Pretoria
REQUIREMENTS : An appropriate national senior certificate/grade 12 certificate (Vocational) /
(NCV) Level 4 certificate. A minimum of one (1) to two (2) years of employment
experience in rendering administrative and secretarial support; Good
interpersonal and communication skills to interface with people from various
backgrounds; Reasonable experience in using computer applications in office
management including MS Word, Excel, PowerPoint, and Outlook; Good
organizational and basic events management skills; Ability to create and
managing databases, presentations and financial matters will be an added
advantage.
DUTIES : Provide administrative support in the managers’ office. Manage and administer
the managers’ diary and itinerary. Type and prepare all the necessary
documentation for the manager. Ensure the safekeeping and filing of all
documentation and records in the office of the manager in line with the relevant
legislation and policies. Ensure the smooth running of the manager’s office by
handling all correspondence and queries requiring the attention of the
manager. Responds to enquiries received from internal and external
stakeholders. Obtains inputs, collates and compile reports, e.g., progress,
monthly and management reports. Scrutinise routine submissions/reports and
make notes and/or recommendations for the manager. Respond to enquiries
received from internal and external stakeholders. Clarifies instructions and
notes on behalf of the manager. Handle and manage cash flow in the office of
the manager including petty cash. Perform routine duties in the office of the
manager including telephone, travel arrangements, hotel bookings and
arranging appointments and meetings, taking minutes. Interface with clients
and visitors.
ENQUIRIES : Mr P Mtshali Tel No: 012 312 5089 / Mr R Kgare Tel No: 012 312 5442 / Mr D
Moyane Tel No: 012 312 5165
APPLICATIONS : DHET invites applicants to apply online on the New Z83 form by accessing the
Departmental Website (click the ‘apply now’ button) or
http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions.
NOTE : Upload the supporting documents namely, (1) a comprehensive CV, and (2)
copies of all qualifications (including matriculation), identity document, valid
driver’s licence, and any other document (where required). A fully completed
and signed Z83 form and a detailed Curriculum Vitae will be considered. A user
guide and ‘how to’ videos will assist in how to compete for the form and digital
signature. Only shortlisted candidates will be required to submit certified
documents/copies of qualifications and other relevant documents to support
the application on or before the day of the interviews. It is the applicant’s
responsibility to have foreign qualifications evaluated by the South African
Qualification Authority (SAQA). Candidates whose appointments promote
representativity in terms of race, gender, and disability will receive preference.
All shortlisted candidates for SMS posts will be subjected to a technical
exercise that intends to test relevant technical elements of the job, the logistics
of which will be communicated by the Department. The successful candidate(s)
will be required to undergo a Competency Assessment. One of the minimum
entry requirements for the SMS position is the Pre-entry Certificate. No
appointment will take place without the successful completion of the pre-entry
certificate and submission thereof. For more details on the pre-entry course
visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/.
The candidate(s) will be required to sign an annual performance agreement,
disclose his/her financial interests, and be subjected to security clearance. If
you have not been contacted within three (3) months of the closing date of this
advertisement, please accept that your application was unsuccessful. Suitable
candidates will be subjected to personnel suitability checks (criminal record
check, citizenship verification, qualification/study verification, and previous
employment verification). Applications received after the closing date will not
be considered. “DHET is committed to providing equal opportunities and
practising affirmative action. The appointment will be done in line with the
approved Employment Equity Plan. Persons with disability are encouraged to
apply. It is our intention to promote representativity in terms of (race, gender,
and disability) in the organisation.
CLOSING DATE : 30 December 2022
DEPARTMENT OF HIGHER EDUCATION AND TRAINING- SECRETARY X2
OTHER POSTS
POST 46/75 : SECRETARY TO DIRECTOR REF NO: DHET43/11/2022
Branch: Technical and Vocational Education and Training
Chief Directorate: TVET Systems Planning and Institutional Support
Directorate: TVET College Management and Governance Support
SALARY : R181 599 per annum (Level 05)
CENTRE : Pretoria
REQUIREMENTS : An appropriate national senior certificate/grade 12 certificate (vocational)
(NCV) Level 4 certificate. A bachelor’s degree/national diploma in Secretarial,
Administration or equivalent qualification in secretarial functions will serve as
an added advantage. A minimum of one (1) to two (2) years of employment
experience in the secretariat, office administration and rendering support
services to management. Knowledge of administration, financial management
and procurement processes. Knowledge and Application of the Public Finance
Management Act, Treasury Regulations, Public Service Regulations and
relevant legislation and policies that govern administrative processes in the
Public Sector. Proven Computer literacy with knowledge of MS Office Software
packages Word, Excel, Access, and PowerPoint). Good written and verbal
communication skills. Excellent telephone etiquette, planning and organising
skills. Good communication (oral and written) and interpersonal skills. Ability to
work in a team and work under pressure, meet tight deadlines and be target
driven. High levels of professionalism and work ethic.
DUTIES : Provide secretarial and administrative support to the Director, diary
management, travel arrangements, supply chain management processes and
other secretarial support. Arrange all meetings/workshops/conferences with
PSET Stakeholders. Compile minutes, actionable items, and resolutions on all
such meetings/workshops/conferences. Provide secretariat support to various
forums hosted by the Directorate. Manage correspondence and document flow
in the office of the Director. Create a filing and workflow tracking system for the
Directorate. Maintain and regularly update Directorate databases. Provide
logistical support to the Directorate. Assist with compiling submissions and
memos where it is required. Attend and respond to stakeholders’ queries and
provide assistance in the Council appointment project of the Directorate.
ENQUIRIES : Mr P Mtshali Tel No: 012 312 5089 / Mr R Kgare Tel No: 012 312 5442 / Mr D
Moyane Tel No: 012 312 5165
APPLICATIONS : DHET invites applicants to apply online on the New Z83 form by accessing the
Departmental Website (click the ‘apply now’ button) or
http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions.
NOTE : Upload the supporting documents namely, (1) a comprehensive CV, and (2)
copies of all qualifications (including matriculation), identity document, valid
driver’s licence, and any other document (where required). A fully completed
and signed Z83 form and a detailed Curriculum Vitae will be considered. A user
guide and ‘how to’ videos will assist in how to compete for the form and digital
signature. Only shortlisted candidates will be required to submit certified
documents/copies of qualifications and other relevant documents to support
the application on or before the day of the interviews. It is the applicant’s
responsibility to have foreign qualifications evaluated by the South African
Qualification Authority (SAQA). Candidates whose appointments promote
representativity in terms of race, gender, and disability will receive preference.
All shortlisted candidates for SMS posts will be subjected to a technical
exercise that intends to test relevant technical elements of the job, the logistics
of which will be communicated by the Department. The successful candidate(s)
will be required to undergo a Competency Assessment. One of the minimum
entry requirements for the SMS position is the Pre-entry Certificate. No
appointment will take place without the successful completion of the pre-entry
certificate and submission thereof. For more details on the pre-entry course
visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/.
The candidate(s) will be required to sign an annual performance agreement,
disclose his/her financial interests, and be subjected to security clearance. If
you have not been contacted within three (3) months of the closing date of this
advertisement, please accept that your application was unsuccessful. Suitable
candidates will be subjected to personnel suitability checks (criminal record
check, citizenship verification, qualification/study verification, and previous
employment verification). Applications received after the closing date will not
be considered. “DHET is committed to providing equal opportunities and
practising affirmative action. The appointment will be done in line with the
approved Employment Equity Plan. Persons with disability are encouraged to
apply. It is our intention to promote representativity in terms of (race, gender,
and disability) in the organisation.
CLOSING DATE : 30 December 2022
DEPARTMENT OF HIGHER EDUCATION AND TRAINING- SECRETARY X2
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