DEPARTMENT OF DEFENCE: SENIOR SECRETARY

DEPARTMENT OF DEFENCE: SENIOR SECRETARY

DEPARTMENT OF DEFENCE
APPLICATIONS : Department of Defence, Chief Directorate Human Resource Management,
Private Bag X976, Pretoria, 0001, may hand delivered to: Bank of Lisbon
Building, 400 Paul Kruger Street, Pretoria 0001 or email to:
Tshegofatso.Leburu@dod.mil.za

CLOSING DATE : 23 October 2026 at 16h00 (Applications received after the closing date and
faxed copies will not be considered).

NOTE : It is the Department’s intention to promote equity (race, gender and disability)
through the filling of this posts with candidates whose
transfer/promotion/appointment will promote representivity in line with the
numeric targets as contained in our Employment Equity plan. Applications must
be submitted on the prescribed form Z83 (obtainable from any Public Service
Department office i.e effective 01 January 2021 or on the DPSA web site link:
https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received
using incorrect application employment form Z83, it will be disqualified, which
must be originally signed and dated by the applicant and which must be
accompanied by a detailed CV only (with full particulars of the applicants’
training, qualifications, competencies, knowledge & experience). Only
shortlisted candidates will be required to submit certified copies of
qualifications and other related documents on or before the day of the interview
which should not be older than six months. Failure to comply with the above
instructions will result in applications being disqualified.

Applicants applying for
more than one post must submit a separate form Z83 (as well as the
documentation mentioned above) in respect of each post being applied for. If
an applicant wishes to withdraw an application, it must be done in writing.
Should an application be received where an applicant applies for more than
one post on the same applications form, the application will only be considered
for the first post indicated on the application and not for any of the other posts.
Under no circumstances will photostat copies or faxed copies of application
documents be accepted.

The successful candidates will be subjected to
Personnel Suitability Checks (criminal record, citizenship & financial/asset
record checks and qualification and employment verification). Successful
candidates will also be subjected to security clearance processes. The level of
appointments is dependent upon, qualifications, relevant experience and
research output. All shortlisted candidates, including SMS, shall undertake two
pre-entry assessments. One must be a practical exercise, and the other must
be an Integrity (Ethical Conduct) Assessment. Selection panels shall score
both technical exercises as an additional criterion in the interview process. The
competency assessment will be limited to successful candidates in the
interview process only.

Shortlisted candidates will be subjected to a personnel
suitability checks (pre-employment screening) which may include social media
profiles checks. A successful candidate will have to undergo a full security
vetting while in the employ of the department and negative outcome shall nullify
employment contract. Failure to submit the required documents will result in
your application not being considered. Successful candidates will be required
to disclose their financial interests within one (1) month of appointment.
Applicants who do not receive confirmation or feedback within 3 (three) months
after the closing date, please consider your application unsuccessful. Due to
the large volume of responses anticipated, receipt of applications will not be
acknowledged, and correspondence will be limited to short-listed candidates
only. For more information on the job description(s) please contact the person
indicated in the post details. Successful candidates will be appointed on
probation for the period of twelve (12) months in terms of the prescribed rules.
OTHER POST

POST 36/05 : SENIOR SECRETARY REF NO: CDHRM/33/36/26
Chief Directorate: Human Resource Management
SALARY : R237 453 – R279 708 per annum (Level 05)
CENTRE : Pretoria

REQUIREMENTS : A minimum of Grade 12/NQF Level 4. Secretarial experience will be an
advantage. Special requirements (skills needed): Language skills and the
ability to communication well with people at different levels. Computer literate
(MS Word, Excel and Power Point) and good telephone etiquette. Sound
organisational skills. Good inter-personal skills. High level of reliability. Good
communication skills. Ability to act with tact and discretion.

DUTIES : Provide a secretarial support service to the Director. Receive telephone calls
and refers the calls to the correct role. Record appointments and events in the
dairy of the Director. Operate office equipment like fax and photocopying
machine. Liaises with travelling agencies to make travelling arrangements for
Chief Director. Processes travel and subsistence claims for Director. Follow up
the arrangements and discuss with the Chief Director when the relevant
documents are received to ensure that the Director endorsed the
accommodation prior confirmation. Arrange meetings and events for Director.
Book venues, invites role player, organise refreshments and set up schedules
for meetings and events. Process all invoices that emanate from activities of
the work of the Director. Records basic minutes of the meetings of the Director.
Draft routine correspondence and reports. Establish and maintain filing system
in the office of the Director. Administers matters like the leave for the Director.
Handle the procurement of standard items like stationary, refreshments etc.
Collect all relevant documents to enable the Director to prepare for meetings.
Manage the correspondences in and out of the Director’s office. Ensure that
documents submitted for the Director’s approval adhere to set norms and
standards. Remain abreast with the procedures and processes that apply in
the DOD to ensure efficient and effective support to the Director. Study the
relevant Public Service and departmental prescripts/policies and other
documents to ensure that the application thereof is understood properly.

ENQUIRIES : Brigadier General M.J. Ledwaba Tel No: (012) 339 5019/Leading Seaman T.B.
Leburu Tel No: (012) 339 5001