DEPARTMENT OF DEFENCE – SECRETARY (Grade12 certificate)


CLOSING DATE : 26 February 2021 16:00 (Applications received after the closing date and faxed
copies will not be considered).
NOTE : The advertisement (s) contained herein is/are meant for the attention/perusal
from all interest job seekers whether they are serving employees/officials of the
DOD/Public Service, unemployed persons or persons employed outside the
Public Service. Person not employed by the DOD/Public Services are
encouraged to apply for the vacancies advertised in this circular. The
advertisement (s) contained herein is/are meant for the attention/perusal from
all interest job seekers whether they are serving employees/officials of the
DOD/Public Service, unemployed persons or persons employed outside the
Public Service. Person not employed by the DOD/Public Services are
encouraged to apply for the vacancies advertised in this circular. Applications
must be submitted on the prescribed form Z83 (obtainable from any Public
Service department), which must be originally signed and dated by the
applicant and which must be accompanied by a detailed CV (with full
particulars of the applicants’ training, qualifications, competencies, knowledge,
experience and etc) and all required documents attached must be certified a
true copy and must be dated. Certification must not be older than six months
at the closing date of the advert. (i.e. Educational qualifications, ID Copy and
Driver s license). Non-RSA Citizens/Permanent Resident Permit Holders must
attach a copy of their permanent residence permits to their applications. Should
you be in possession of a foreign qualification(s), it must be accompanied by
an evaluation certificate from the South African Qualification Authority (SAQA).
All applications received after closing date will not be considered. Failure to
comply with the above instructions will result in applications being disqualified.
Should an application be received where an applicant applying for more than
one post must submit a separate form Z83 (as well as the documentation
mentioned above) in respect of each post being applied for. If an applicant
wishes to withdraw an application it must be done in writing. If an applicant
applies for more than one post on the same applications form, the application
will only be considered for the first post indicated on the application and not for
any of the other posts. The successful candidates will be subjected to
Personnel Suitability Checks (criminal record-, citizenship- & financial/asset
record checks and qualification and employment verification). Successful
candidates will also be subjected to security clearance processes. Potential
candidates, declared in excess must indicate their excess status on Z83,
Applicants who do not receive confirmation or feedback within 3 (three) months
after the closing date, please consider your application unsuccessful. Due to
the large volume of responses anticipated, receipt of applications will not be
acknowledged and correspondence will be limited to short-listed candidates
only. For more information on the job description(s) please contact the person
indicated in the post details. Successful candidates will be appointed on
probation for the period of twelve (12) months regarding the prescribed rules
and will be expected to sign a performance agreement. The Department
reserves the right not to make appointment(s) to the advertised post(s).
OTHER POSTS

POST 05/17 : SECRETARY II REF NO: DIA/36/20/01
SALARY :
R173 703 per annum (Level 05)
CENTRE : Defence Internal Affairs Division. Armcor Building erasmuskloof Pretoria
REQUIREMENTS : Grade 12/ NQF 4 plus Secretarial or Office Management Diploma. Previous
experience in rendering secretarial or administrative support will be an
advantage. Special requirements (Skills needed): Knowledge of MS Word,
Excel and Power Point. Typing skills. Language proficiency in English (written
and verbal). Analytical and innovative thinking as well as problem solving skills.
High level of reliability. Ability to act with tact and discretion. Good people skills.
Ability to do research and analyze documents and situations. Excellent
secretarial skills.
DUTIES : Record appointments and events and manage the Director’s diary. Ensure
effective flow of information and documents to and from the office of the
Director. Scrutinise documents to determine actions/information /other
documents required for meetings. Receive telephone calls and refer to the
correct role players. Write/type documents memorandum, letter and reports.
Handle classified files and documents. Compile agendas and take minutes
during Director’s meeting. Identify venues, invite role players, organise
refreshments and set up schedule for Director’s and events. Prepare briefing
and notes for the Directors as required. Keep a filing system. Coordinate all
logistical arrangements for the visitors visiting the Director. Remain abreast
with the procedures and process that apply in the office of the Director and the
entire Department. Record all minutes/decisions and communicate to all
relevant role players and make follow-up on progress made
ENQUIRIES : Mr T.E. Bogopane Tel No: (012) 355 5435 or Mr K. Davhana Tel No: (012) 355
5859.
APPLICATIONS : Department of Defence,Defence International Affairs Division, Private Bag
X910, Pretoria 0001 or may be hand delivered to Department of Defence,
Defence International Affairs Division, C/C Nossob and Boeing Street,
Erasmuskloof ( Armscor Building) Pretoria 0001.


POST 05/18 : SENIOR SECRETARY REF NO: CFO 21/1/5
SALARY :
R173 703 per annum (Level 05)
CENTRE : Finance Management Division, Chief Directorate Accounting, Directorate
Central Accounts, Pretoria.
REQUIREMENTS : Minimum requirements: Grade12 certificate. Computer literate (Excel,
PowerPoint, and Word). Planning, organizational skill and time management.
Good communication skills (verbal, written and the ability to communicate well
with people at different levels). Good telephone etiquette, Ability to handle
variety of tasks and able to work under pressure. Good inter-personal skills,
adaptability and resourcefulness. Be presentable, reliable and punctual. Added
advantage: Post matric qualification. Grade 12 with Commercial subjects will
be an added advantage. One (1) year exposure to general secretarial duties.
DUTIES : Render effective and efficient secretarial services to the Director. Take minutes
in Director’s meetings. Typing of variety of documents, including agendas,
memos, letters, and reports. Handle and maintain the Director’s diaries,
correspondence, controls files, process telephone calls and take messages.
Arrange entry authorisations, receiving visitors and serving tea/refreshments.
Arrange meetings, appointments, flights, accommodation and transport. Act as
secretary when required. Ensure the Director receives agendas and minutes
timeously. Update and store the Directorate’s personal information. Remind
the Director of the scheduled meetings and appointments and submission of
documents. Ensure the office is tidy and inventory is maintained and updated.
Ensure faulty and malfunctioning equipment in the office are reported. Receive,
register, route and file correspondence accordingly (i.e. agendas, minutes
etc.). Applicant will also be responsible for procurement of office requirements
in the Director’s office.
ENQUIRIES : Mr M.H. Singh Tel No: (012) 392 2735
APPLICATIONS : Application may be submitted electronically via email to:
CareerManagement.FMD@dod.mil.za Please use reference number not post
number.
NOTE : Finance Management Division is guided by the principle of Employment Equity
Act; therefore, all the appointments will be made in accordance with the
Employment Equity target of the Division. Preference will be given to Africans
males, White males, Inidan males, Indian females, Coloured females, Coloured
males and People with disability.