Clerk Registry at NHLS
BUSINESS UNIT: INFORMATION TECHNOLOGY
DISCIPLINE: PROCUREMENT
LOCATION: EASTERN CAPE – PORT ELIZABETH
POSITION: CLERK REGISTRY (RE-ADVERTISEMENT)
(12 MONTHS FIXED TERM CONTRACT)
PAY GRADE: B2
REFERENCE NUMBER: CORFIN0626/001- 01 (03913-006-4005)
Key Job Responsibility
■ ■ To update register, control cards and follow up on files/ documents leaving the filing room to that files can be traced and returned
in accordance with relevant SOP ■ To sort, and file documents as per SOP to ensure accurate filing and retrieval. ■ To keep register of
all files/documents for specific reasons(terminations, trials etc) to ensure compliance with regulations. ■ To control access to filing room
to ensure safeguarding and confidentiality of documents. ■ To liaise with metro file for retrieval of archived documents.
Minimum requirements & key competency
■ Grade 12 ■ Filing and mailroom experience ■ Knowledge of National Archive Act (Desirable) ■ Knowledge of filing systems (Desirable)
■ Computer Skills [MS Office] ■ Written and verbal communication skills ■ Attention to detail ■ Planning and organising skills ■ Time
Management ■ Deadline driven ■ Ability to handle pressure ■ Ability to work with confidential information ■ Ability to cope with high
volumes of work.
Enquiries may be directed to Naledi Malatjie @ (011) 555 0458, or e-mail application to Corporate1@nhls.ac.za
| GUIDELINES TO APPLICANTS If you meet the requirements, kindly email a detailed CV to the relevant Practitioner/Administrator (Human Resources), quoting the reference number and the job title. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Proof of current registration with a Professional body (e.g., HPCSA, SANC, etc.), and other supporting documents should accompany all applications e.g., qualification’s identity document, driver’s license etc. Response Email addresses of the relevant HR representative and is supplied at the end of each regional advert. The onus is on the applicant to ensure that their application has been received. Incomplete applications and applications received after the closing date will not be considered. Candidates’ credentials will be subjected to criminal record checks, citizen verification, financial record checks, qualification/Study verification, previous employment verification, and social media accounts behavior/comments verifications. Candidates may be required to undergo competency/psychometric assessments, presentations, typing tests, or any other related assessments. All health professional roles may be subjected to further assessment in line with the applicable proficiency matrix to determine the correct level. At its discretion, The NHLS reserves the right to remove the advertisement and or not to appoint. Correspondence will be limited to shortlisted candidates only. These positions are open to all employees of the NHLS Including the employees who are on contract in similar or different positions. Internal employees are required to complete a period of twelve months in their current role before they can be eligible to apply for transfer. The NHLS is an equal opportunity, affirmative action employer. The filing of posts will be guided by the NHLS employment Equity Targets. Successful applicants will be remunerated on the entry level of the published pay scale associated with the advertised position grade and in line with the recruitment and selection policy, salary offer clause. This means that the remuneration of an applicant who is successful for a position that is lower than his/her current job grade will be adjusted downward with effect from the date of appointment. This is an open advert. External applicants are welcome to apply for this bulletin CLOSING DATE: 07 JULY 2026 |
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