City of Johannesburg Metropolitan Municipality – Administration Assistant X7

Department: Health
Branch: Region A – G
Designation: Administration Assistant
Salary: R14 240.70 pm (basic salary)
Appointment Requirements:
• Grade 12/NQF level 4 is required;
• Computer Literacy in MS Office Applications; and
• 2 years’ relevant experience in an administrative work environment, dealing with ordering, receipt,
storage and control of stock supplies and stock in line with Supply Chain management;
• Knowledge of City processes, best practices, policies and procedures on medical supplies and
equipment; and
• Knowledge of MFMA as it relates to procurement processes.

Primary Function: Undertake administration and clerical duties at Health care Centre/Clinic. Assess
and manage administrative process within the office. Render support services with regard to answering
phones, taking memos and maintaining files responsible for sending and receiving correspondence in the office. May also perform the functions describes below only under the direct personal supervision
of an administrative officer or managers appointed in the unit.

Key Performance Areas: Coordinate and execute sequences / action associated with the provision of
support and administration, Data Management and record keeping with regards to Management
Systems Development. Execute all activities / tasks related to administration, clerical and record
keeping for the PHC facility. Ensure the delivery of a good clean well-maintained services area to
patients and colleagues by adhering to SOP’s and good practices in the health departments. Ensure
stock control in accordance with SOP’s for receipts, storage and disposal of expired and obsolete stock.
Plan, organize and monitor administration systems in place. Provides information to patients and
community on the safe use and storage of stock according to scope of practice to empower them on
heath related matters.

Leading Competencies: Accountability.
Core Competencies: Computer literacy (Microsoft Word and Excel), Good Communication,
coordinating, problem solving skills required, Batho Pele Principles.



An Application letter and comprehensive CV must be emailed to the specified Regions as per
Contact Person: Maggie Pale Email:
Tel No: (011) 237 8023
Fax No: (011) 314 1716
Workplace: Region A (Hikensile Clinic)

Contact Person: Sindisiwe Ngubeni
Tel No: (011) 718 9641
Fax No: (011) 718 9761
Workplace: Region B & Pharmacy

Contact Person: Cathy Mtimkulu
Tel No: (011) 761 0247
Fax no: (011) 472 0016
Workplace: Region C (Bophelong Clinic)

Contact Person: Sibongile Maloka
Tel No: (011) 986-0271
Workplace: Region D

Contact Person: Tholakele Zitha
Tel No: (011) 582 1502
Workplace: Region E

Contact Person: Zakhele Ntshangase
Tel No: (011) 681 8134
Fax No: (011) 681 8090
Workplace: Region F & Central

Contact Person: Dimakatso Matlala
Tel No: (011) 211 8938
Fax: (011) 211 8934
Workplace: Various Clinics Region G

These are employment equity targeted positions and preference will be given to EE targeted
groups including people with disabilities.