CHIEF DEEDS REGISTRATION CLERK (X9 POSTS)

CHIEF DEEDS REGISTRATION CLERK (X9 POSTS)

POST 27/16 : CHIEF DEEDS REGISTRATION CLERK: REGISTRATION REF NO: 3/2/1/2022/463
(X9 POSTS)
Office of the Registrar of Deeds
SALARY : R211 713 per annum (Level 06)
CENTRE : Gauteng: (Johannesburg)

REQUIREMENTS : Applicants must be in possession of Grade 12 Certificate. 2 years of experience in the
Deeds Registry or administrative experience. Extensive knowledge of Deeds Registry
registration procedures. Knowledge of Document Tracking Systems (DOTS).
Knowledge of Deeds Registration System (DRS). Computer Literacy (Typing).
Communication skills (Written and Verbal). Good judgement and assertiveness skills.
Organising and problem-solving abilities.

DUTIES : Lodging and scanning of deeds and documents and preparing deeds for registration.
Date stamp, sort, scan deeds and documents, complete prescribed lodgement form,
statistics register and submit. Identify and refer non-simultaneous and inactive
accounts deeds to supervisor. Date stamp deeds and documents and check for
rejected deeds. Check if all notes have been removed from deeds. Scanning and
numbering registered deeds and documents. Sort deeds into distinctive categories and
make packs. Number, date, and seal executed deeds and documents. Final checking
and scanning of deeds and documents. Check all endorsements, registration clauses
have been signed, dated, numbered, and sealed in all deeds and documents. Check
all notes are attended to and refer all open notes to the relevant sections for
compliance. Check if original deeds and documents are still in the correct covers and
batches are complete. Scanning and delivering of deeds and documents. Check if all
deeds and documents are still in the correct lodgement covers and take corrective
measures. Sort and deliver deeds and documents into accountholders pigeonholes.
Recording and updating of permanently filed titles. Allocate number, file authorization
together with indemnity letter and record. Receive and record withdrawal and update
register. Deliver deeds and withdrawal confirmation letter to conveyancing firm.
Compile a list of permanent file titles. Complete number and date in endorsement of
TR / JACKETS / Covers and submit to supervisor. Recording and withdrawal of
interdicts. Acknowledge, sort, number, and record in register and submit to data for
noting. Endorse and submit withdrawal of attachment to supervisor. Submit interdicts
for scanning.

ENQUIRIES : Ms L Maloka Tel No: (011) 848 8338

APPLICATIONS : Please ensure that you send your application to P.O BOX 61873, Johannesburg 2107
or Hand deliver it to the Office of the Registrar of Deeds: Johannesburg at Marble
Towers, Street, Johannesburg, 2107 before the closing date as no late applications
will be considered.
NOTE : White Males and African Females and Persons with disabilities are encouraged to
apply

DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT
CLOSING DATE : 05 August 2022 at 16:00

NOTE : The application must include only completed and signed new Z83 Form, obtainable
from any Public Service Department or on the DPSA web site link:
https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae. Certified
copies of Identity Document, Grade 12 Certificate and the highest required
qualifications as well as a driver’s licence where necessary, will only be submitted by
shortlisted candidates to Human Resources on or before the day of the interview date.
Failure to do so will result in your application being disqualify. Foreign qualifications
must be accompanied by an evaluation report issued by SAQA. It is the applicant’s
responsibility to have all foreign qualifications evaluated by SAQA and to provide proof
of such evaluation report. Applications: Please ensure that you submit your application
before the closing date as no late applications will be considered. If you apply for more
than 1 post, please submit separate applications for each post that you apply for. Due
to the large number of applications we envisage to receive, applications will not be
acknowledged. Should you not be contacted within 3 months of the closing date of the
advertisement, please consider your application to be unsuccessful. Should, during
any stage of the recruitment process, a moratorium be placed on the filling of posts or
the Department is affected by any process such as, but not limited to, restructuring or
reorganisation of posts, the Department reserves the right to cancel the recruitment
process and re-advertise the post at any time in the future. Important: DALRRD is an
equal opportunity and affirmative action employer. It is our intention to promote
representivity in DALRRD through the filling of posts. The Department reserves the
right not to fill a position. Shortlisted candidates will be required to be available for
assessments and interviews at a date and time as determined by the Department. All
shortlisted candidates will be subjected to personnel suitability checks. The successful
candidate will be subjected to undergo security vetting. DALRRD will conduct
reference checks which may include social media profiles of the shortlisted candidates.
Applicants must declare any pending criminal, disciplinary or any other allegations or
investigations against them. Should this be uncovered during / after the interview took
place, the application will not be considered and in the unlikely event that the person
has been appointed such appointment will be terminated. The successful candidate
will be appointed subject to positive results of the security clearance process. The
successful candidate will be required to enter into an employment contract and sign a
performance agreement with the Department.