Administrator at Wits Health Consortium

Administrator at Wits Health Consortium

Job title: Administrator (12 Months Fixed Term Contract)
Division Sydney Brenner Institute for Molecular Bioscience (SBIMB)
Type: Permanent ☐ Fixed Term ☒ Temporary ☐

Main purpose of the job:
To be the central point of contact responsible for ensuring operational efficiency in relation to office management, administration, events management and document control.

Location: Sydney Brenner Institute for Molecular Bioscience, 9 Jubilee Road, Parktown, Johannesburg
Closing date: 10 March 2026
Submit detailed CV to: Vacancies43@witshealth.co.za
Advert reference number: SBIMB-Admin

In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants
from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Key performance areas

• Monitoring, ordering, and inventory management of supplies, ensuring compliance with procurement
  processes
• Obtaining quotes from relevant suppliers within set budgets and policy requirements
• Processing of orders for the project’s office and the research laboratory
• Receipting of goods/orders and capturing payments
• Follow up on payments and make sure the suppliers are paid
• Participate in with Asset Verification
• Managing travel itineraries (flights, accommodation, shuttles liaise with finance for subsistence and travel)
• Maintaining a good filing system and assisting with photocopying, collation and distribution of documents
• Liaise with relevant service providers to assist with general maintenance of the building
• Scheduling meetings, taking minutes
• Participate in writing SOPs related to the effective functioning of the organisation’s administration and facilities
• Booking of meeting room/venues for events
• Preparation of workshops, trainings, and seminars.
• To set up venue and equipment prior to events.
• To Organise catering for meetings on request.
• Work overtime during events (early start or late finish)
• Acting as the primary point of contact for stakeholders
• Handling queries and delivering messages, often serving as the face of the office
• Liaise with ICT for IT-related queries or requests, as well as general maintenance of printers
• Document Control: Maintaining advanced electronic and physical filing systems, ensuring quick retrieval ofmrecords, and drafting correspondence.

Required minimum education and training

• Any Bachelor’s degree with relevant experience or a degree in Office Management, Public Administration, or
  equivalent qualification

Desirable additional education, work experience and personal abilities

• 5 years office administration in a research environment or an NGO.
• Postgraduate qualification in Office Management, Public Administration, will be an added advantage
• Having a scientific environment background would be advantageous

Required minimum work experience

• Excellent written and verbal communication skills.
• Competent in the use of Microsoft office packages (Word, Excel, Outlook)
• A candidate who can ensure seamless office operations through advanced organizational, administration, procurement and communication skills.
• Ability to think independently and make qualified judgments
• Able to prioritize own workload in meeting deadlines and handle pressure.
• Ability to handle multiple reporting lines.
• Advanced planning, organizing, interpersonal, and problem solving skills.

Should you be interested in applying for this vacancy, please send an email to: vacancies43@witshealth.co.za
The subject heading of the email must read SBIMB- Admin and the job title of position applying for.
Please include the following documentation:

• A cover letter (maximum one page) that clearly states which vacancy you are applying for
• A detailed CV