Administrative Officer Job
CLOSING DATE: 13 October 2023
Join the University of Pretoria as an Administrative Officer and contribute to our commitment to excellence and diversity. Apply now!
ADMINISTRATIVE OFFICER (Post level 10) (One post)
In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the above-mentioned vacancy with the aim of appointment of suitable candidates.
The University of Pretoria’s commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.
RESPONSIBILITIES:
To deliver a comprehensive administrative and secretarial function to the Academic Development Unit.
MINIMUM REQUIREMENTS:
- Grade 12 or
- Relevant National 3 year /Secretarial/Office Administration Diploma;
- 4 years experience with Grade 12;
- 2 years experience with a 3 year Diploma;
- Administration experience;
- Secretarial experience.
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
- Purchasing procedures
- Office practices, procedures and equipment, including filing systems;
- Knowledge of procedures regarding finance, personnel, publication;
- Microsoft Office (Word, Excel), Google (Docs, Sheets, Gmail, Calendar, Drive, etc.) database management, Internet, email);
- Administrative systems such as PeopleSoft;
- Search and retrieve information from databases;
- Good Planning and Organisational skills;
- Effective interpersonal skills with the ability to handle issues with tact and sensitivity;
- Able to work and manage own time and able to complete tasks and projects on time and to a high standard;
- Empathy and professionalism in dealing with students and parents;
- Ability to communicate effectively both verbally and in writing in English;
- Good Planning and Organisational skills;
- Effective interpersonal skills with the ability to handle issues with tact and sensitivity;
- Able to work and manage own time and able to complete tasks and projects on time and to a high standard;
- Empathy and professionalism in dealing with students and parents;
- Ability to communicate effectively both verbally and in writing in English.
ADDED ADVANTAGES AND PREFERENCES:
- Education to degree level or equivalent;
- Previous experience in a secretarial/administrative role in the higher education sector;
- 3 year’s experience.
PLEASE NOTE: As part of the selection process, shortlisted candidates may be required to participate in relevant skills assessments.
The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
How to apply for Administrative Officer Job Click Here or
Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.
In applying for this post, please attach:
- A comprehensive CV;
- Certified copies of qualifications;
- Names, e-mail addresses and telephone details of three referees whom we have permission to contact;
CLOSING DATE: 13 October 2023
No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.
ENQUIRIES: Mrs E Greyling contact person. Tel: (012) 420 2100 / estelle.greyIing@up.ac.za for application-related enquiries and Prof. E. Njoroge contact person. Tel: (012) 420 2668 / eric.njorgoge@up.ac.za for enquiries relating to post content.
Should you not hear from the University of Pretoria by 31 December 2023 please accept that your application has been unsuccessful.
The University of Pretoria is committed to equality, employment equity and diversity.
In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.
All candidates who comply with the requirements for appointment are invited to apply.
By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.
The University of Pretoria reserves the right to not fill the advertised positions