Administrative Assistant at Necsa

Administrative Assistant at Necsa

ADMINISTRATIVE ASSISTANT x1 (Internal/External) Hay level 9 (North West)

Description

• Documentation Management – correct typing of documents, memos and letters as required.
• Filing – maintain efficient documentation management system, including deviations.
• Administering of all incoming and outgoing mail.
• Book meetings and minute taking.
• Effective telephone etiquette (making and receiving telephone calls, screening calls, taking messages, etc.)
• Reports – compile monthly, memorandums and other reports as required by department.
• Help manager(s) with Management Committee document preparation, submissions, and proper filling for ease of retrieval.
• Conference room booking – ensure that conference room occupation is managed and ready for use.
• Organising of team building sessions and departmental functions; and
• Any other job that the Manager/department deems necessary for the smooth flow of business for the department to advantage and facilitating NTP’s sustainability.
• Submission/ keeping records of all overtime/sheets.

• Assist with diary management.
• Assist with travel arrangements (including transport, accommodation, etc.); and
• Access arrangement for external visitors and all necessary preparations
• Maintain sufficient stock levels of consumables and stationery.
• Ordering of consumables/stationery and receiving of orders.
• Placing orders and following up with releases.
• Manage use of consumables; making sure that everything is utilized properly and good control.
• Daily maintenance of printers (Ensuring there is enough paper in and that printer is in a workable state); and
• Creating of purchase requisition on the workflow system
• Ensure that all departmental Lebo observations are handed in.
• Assist with booking of safety training and maintain departmental training Metrix  

Requirements

KEY KNOWLEDGE & SKILLS

Providing comprehensive and efficient administrative support to the Maintenance department.

A consistent awareness of the requirements that will ensure a safe working environment.

Provide comprehensive and efficient administrative support

MINIMUM QUALIFICATIONS & EXPERIENCE

N6 or Diploma in Administration/Secretarial

1 to 3 years’ experience in administration / secretarial role

Microsoft office proficiency

Closing date: 14 January 2026

CONTACT PERSON

Ms. Brenda Berries

Tel: 012 305 3099

Please apply online https://necsa.mcidirecthire.com/External/CurrentOpportunities before the closing date.

Important: Necsa Group is committed to Employment Equity when recruiting. Therefore, priority will be given to African Females, African Males, and people with disabilities, in support of achieving our Employment Equity targets.

GENERAL:

Should you not hear from us within 30 days of the closing date, please consider your application unsuccessful. 

Work Level

Junior

Job Type

Permanent

Salary

Market Related

EE Position

No

Location

North West

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